HomeMy WebLinkAbout5D 2018 Overlay Feasibility Study Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: DECEMBER 4, 2017
AGENDA #: 5D
PREPARED BY: JASON WEDEL, PUBLIC WORKS DIRECTOR/CITY ENGINEER
PRESENTED BY: JASON WEDEL
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ORDERING THE
PREPARATION OF A FEASIBILITY REPORT FOR THE 2018 OVERLAY
PROJECT
DISCUSSION: Introduction
The purpose of this agenda item is to initiate the process for the 2018
Street Overlay project in accordance with Minnesota Statutes (M.S.),
Chapter 429
History
The City’s goal is to annually complete 3.5-4.0 miles of mill and overlay
type improvement projects. The 2018 project anticipates the use of
assessments to finance a portion of the project costs. The M.S. Chapter
429 process applies to all projects that will be financed in whole or part
through special assessments or bond proceeds.
Current Circumstances
The first step in the process is for the Council to order the preparation of a
Feasibility Report for the improvement project.
The Feasibility Report will identify the improvements to be made, estimated
project costs, and a project financing summary. Similar to 2017, it is
proposed that the project will include assessments consistent with the
City’s 2018 Fee Schedule.
The 2018 Overlay Project proposes to improve the roads in the Carriage
Hills, Wild Oaks Terrace, Simpkins, Fairlawn shores, Priorwood/Tranquility,
and Lime/Center neighborhoods. The total length of streets proposed to
be overlaid is 3.56 miles.
Conclusion
Ordering the Feasibility Report is the first step in the M.S. 429 process.
The Feasibility Report will provide the details needed for the City to make
decisions on how to proceed.
ISSUES: The City is required to assess a minimum of 20% of the cost of public
improvement projects completed through the Chapter 429 process. The
Feasibility Report will determine the estimated costs of improvements and
2
methods of financing. The Feasibility Report will also determine if the
assessment will meet the minimum requirement as set forth in the Chapter
429 process.
The preparation of the Feasibility Report is only the first step in the public
improvement project process. Following the receipt of the Feasibility
Report, the Council will direct City staff to abandon or proceed with the
improvement project, depending upon whether the requirements for the
Chapter 429 process are being met. If the Chapter 429 process is to
proceed, the Council can then schedule a Public Hearing to consider
resident feedback on the project. Following a Public Hearing, the Council
will consider whether to move forward by authorizing the preparation of
plans and specifications. Once completed, the City Council will be asked
to approve the plans and specifications, authorize advertisement for bids
and then award the contract.
FINANCIAL
IMPACT:
The Feasibility Report will be completed by City staff. The financial impact
of the project will be further analyzed in the Feasibility Report including the
preparation of the preliminary assessment roll. There is currently $650,000
included in the draft budget for the Public Improvement Revolving fund in
2018 for this project.
ALTERNATIVES: 1. Motion and second to approve a resolution as part of the consent
agenda ordering the preparation of a Feasibility Report for the 2018
Overlay Project
2. Remove this item from the consent agenda for further discussion.
RECOMMENDED
MOTION:
Alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR THE
2018 OVERLAY PROJECT
Motion By: Second By:
WHEREAS, The 2018 Public Improvement Revolving fund allots funding for annual mill and
overlay improvements identified to be Carriage Hills Parkway, Wild Oaks Terrace,
Simpkins, Fairlawn Shores Trail, Priorwood/Tranquility Court, Lime/Center Road;
and
WHEREAS, It is necessary to determine the feasibility of undertaking the construction of said
improvements within this project area including partial depth milling of the
pavement surface, spot subgrade corrections and an overlay of the streets with a
new bituminous layer; and
WHEREAS, It is proposed to assess the benefited property for all or a portion of the cost of the
improvements, pursuant to Minnesota Statutes, Chapter 429 and;
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. That the proposed improvements be referred to the Public Works Director for study and that
the Public Works Director is instructed to report to the Council with all convenient speed
advising the Council in a preliminary way as to whether the proposed improvements are
necessary, cost effective and feasible and as to whether they should best be made as
proposed or in connection with other improvements, and the estimated costs for the
improvements as recommended.
Passed and adopted by the Prior Lake City Council this 4th day of December 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
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13
13
LowerPriorLake
MysticLake
Haas Lake
Upper PriorLake
Spring Lake
Arctic Lake
BlindLake
JeffersPond
0 0.50.25
Miles
²
Pr oposed 20 18Street Over lay