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HomeMy WebLinkAbout11 13 2017 EDA Minutes Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 Economic Development Authority Meeting Minutes November 13, 2017 1. CALL TO ORDER PRESIDENT CHROMY called the meeting to order at 4:00 p.m. Present were Chromy, Briggs, Braid, Sheehan- Kerber and Boucher-Hoese. Also present were Executive Director Boyles, Community Development Director McCabe and Planner Schwabe. 2. APPROVAL OF AGENDA MOTION BY BRIGGS, SECONDED BY BRAID, TO APPROVE THE AGENDA with removal of item 4A from the Consent Agenda for discussion. Ayes by Chromy, Briggs, Braid, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. 3. APPROVAL OF MEETING MINUTES MOTION BY BRIGGS, SECONDED BY BRAID, TO APPROVE THE OCTOBER 23, 2017 MEETING MINUTES. Ayes by Chromy, Braid, Briggs, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. 4. CONSENT AGENDA A. EDA 2017 Revenue & Expenditure Report (10/31/17) (Removed) B. Development Update (10/31/2017) MOTION BY BRAID, SECONDED BY BRIGGS, TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEM 4A. Ayes by Chromy, Briggs, Braid, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. 5. REMOVED CONSENT AGENDA ITEMS A. EDA 2017 Revenue & Expenditure Report (10/31/17) EDA Members recommended receiving this report on a quarterly basis in lieu of monthly reports. DIRECTOR MCCABE explained that the remaining 2017 expenditures include the Talk of the Town event which came in under budget. Discussion ensued related to 2017 budget line items and reserve funds. 6. PUBLIC HEARING No Public Hearings 7. OLD BUSINESS A. Downtown Redevelopment Discussion DIRECTOR MCCABE provided an update on recent conversations with the developer of the proposed restaurant at 16323 Main Ave. SE. DIRECTOR MCCABE reviewed the unique project costs including, but not limited to building demolition, environmental testing, soil corrections, removal and replacement of curb cuts, and increased street lighting. EDA MEMBERS discussed the downtown design guidelines and the project costs which may be eligible for city assistance. BOYLES questioned if the investment by the developer is comparable to the amount of assistance being re- quested. DIRECTOR MCCABE stated that the proposed assistance package from the City represents only a portion of the gap in the development proposal but that the identified incentives are well-established and well- reasoned. 2 BRIGGS stated consideration should be given to improvements that enhance the downtown area in lieu of im- provements that only benefit the development, while keeping in mind improvements for one property related to burial of utility lines could trigger requirements for other property owners to make improvements. BRAID commented that the TH13/CR21 intersection improvement project may provide opportunities to address utility upgrades in the downtown area. BRIGGS recommended the burial of power lines conversation be separate from the other requested assistance costs under consideration by the EDA. EDA MEMBERS directed staff to contact Xcel Energy to explore phasing and costs associated with utility up- grades in the downtown area to better understand the impacts. BRIGGS questioned how the proposed assistance package would impact the EDA reserve funds and the TIF 1- 1 district fund balance. DIRECTOR MCCABE and CITY MANAGER BOYLES reviewed the balances of EDA reserve funds and the TIF 1-1 district fund balance. BRIGGS stated that additional financial assistance for the Phase II environmental study is a reasonable and he would consider this cost as an eligible expense and recommended the agreement include a ‘not to exceed amount’ of incentive. EDA MEMBERS recommended the costs identified in the staff report be paid by the developer and reimbursed by the City upon evidence of completion and payment, except for the street lighting which should be identified as a project incentive but will be initiated and completed by the City of Prior Lake in consultation with the developer. DIRECTOR MCCABE explained that the proposed building would require a variance to the height requirements for which an application has not been received to date. MOTION BY BRIGGS, SECONDED BY BOUCHER-HOESE, TO RECOMMEND THE CITY COUNCIL APPROVE A REDEVELOPMENT ASSISTANT AGREEMENT FOR ACTUAL WORK COMPLETED OF APPROVED ELIGI- BLE COSTS AS PROPOSED BY STAFF NOT TO EXCEED THE SUM OF $116,800. Ayes by Chromy, Briggs, Braid, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. B. CH21 Corridor Alternative Follow-Up BRAID provided an update on the TH13/CH21 improvement project alternative which was recommended by the City Council. The City Council voted 4-1 to recommend the A-2 alternative. BRIGGS stated that a Town Hall meeting will be held on December 5, 2017 at City Hall to initiate feedback. Discussion topics include, but are not limited to: minimizing downtown impact , project phasing and timelines. BRIGGS shared that DIRECTOR MCCABE has been appointed to the Project Management Team and will serve as a communications liaison for the downtown business and property owners, as well as the EDA and BEC related to this project. BRAID suggested the EDA continue to think about how the group can assist downtown business owners during the TH13/CH21 intersection improvement project. BRIGGS commented that a broader vision for the downtown area is a necessary tool to best enhance the downtown area/TH13/CR21 corridor moving forward. 3 8. NEW BUSINESS A. EDA 2017 Accomplishments & 2018 Goals EDA Members discussed 2017 accomplishments and identified 2018 goals, which will be presented to the City Council during a November 20, 2017 work session. Economic Development Authority (EDA) – 2017 Accomplishments ➢ Commercial/Industrial Development – The EDA contributed to an extremely successful year of commer- cial/industrial development, in which Prior Lake saw the opening of the Grainwood facility and issuance of building permits for the construction of the Prior Lake Revival project, Select Space Storage, Blahnik Law Office, Universal Motors, SDDI Signs, Boathouse Brothers Brewery and Port City Bakery, as well as recommending a redevelopment assistance agreement for PLate on Main. ➢ Communication and Collaboration – The EDA emphasized communication and collaboration across com- mittees by holding joint meetings with the BEC, Planning Commission and City Council related to land use, 2040 Comprehensive Plan updates and the appropriate use of business incentives. ➢ Land Use Related Activities – Assisted the Planning Commission and City staff in the review and update of the Land Use and Housing chapters of the 2040 Comprehensive Plan update which resulted in the removal of the 50% building addition restriction in the Transitional Town Center Use District and identifi- cation of key areas for future commercial growth. Economic Development Authority (EDA) – 2018 Goals ➢ Work with downtown stakeholders (residents, current and potential business owners, etc.) toward an integrated construction and financing plan for streetscaping and building construction/remodeling to maintain and encourage the economic vitality of downtown businesses through the TH13/CR21 intersec- tion improvement project and facilitate future downtown development. ➢ Establish a process and plan to target resources for economic opportunities that provide significant ben- efits to Prior Lake, including those that may include property acquisition and direct support to commercial and industrial development. ➢ Continue to guide the Business Engagement Committee and support the Technology Village Board of Directors as they implement the recommendations of the phase II.5 Technology Village Business Accel- erator Plan, including expansion opportunities within Scott County. ➢ Explore opportunities to identify, assist and encourage commercial and industrial development along the CH21 and CH42 commercial corridors. ➢ Conduct an annual meeting with the Scott County CDA First Stop Shop, the Prior Lake City Council, the Prior Lake Planning Commission and Technology Village BOD as well as quarterly joint meetings with the BEC to promote partnerships and collaboration. MOTION BY BOUCHER-HOESE, SECONDED BY BRIGGS, TO ACCEPT THE ACCOMPLISHMENTS AND GOALS TO BE PRESENTED TO THE CITY COUNCIL AS REVISED. Ayes by Chromy, Briggs, Braid and Boucher-Hoese. The motion carried 4-0 (SHEEHAN-KERBER left the meeting at 5:10 p.m.). B. CH21 Corridor Project Business Impacts DIRECTOR MCCABE provided an overview of the city owned properties and the status of lease agreements around the TH13/CR21 intersection improvement project. EDA MEMBERS discussed current rents and maintenance costs associated with city owned properties near the TH13/CR21 intersection. EDA MEMBERS directed staff to provide the EDA with a listing of all city owned properties, including reasons for ownership, and bring back a report to the EDA regarding highest and best use for all city properties. 4 C. Advisory Committee 2017 Accomplishments & 2018 Goals EDA MEMBERS received a report with the 2017 accomplishments and 2018 goals for the Technology Village Board of Directors and the BEC. BRIGGS stated that he is in favor of meeting jointly with the BEC to continue to foster our partnership and to empower the BEC members. BOUCHER-HOESE recommended a quarterly joint BEC/EDA meeting. MOTION BY BRAID, SECOND BY BRIGGS TO APPROVE THE 2017 ACCOMPLISHMENTS AND 2018 GOALS OF THE BEC AND TECHNOLOGY VILLAGE. Ayes by Chromy, Briggs, Braid and Boucher-Hoese. The motion carried 4-0. D. Staff Updates ➢ Commercial/Residential Property Listing i. Three parcels totaling approximately 500 acres along the CR42 corridor are being advertised for sale. DIRECTOR MCCABE has met with the listing broker and they discussed the comprehensive land use plan guidance and zoning as well as commercial and residential land uses. ii. Staff has had a recent discussion with a residential developer about a property located between CR17 and Spring Lake. iii. Staff has received a preliminary inquiry from a multi-family housing developer who is evaluating workforce housing project on the Jeffers Foundation property at the southwest corner of CR42 and CR21. ➢ EDI Grant Application Follow-Up i. DIRECTOR MCCABE stated that the City of Prior Lake did not submit for a CDA/EDI grant applica- tion this year. ➢ Talk of the Town Follow-Up i. BEC will be reviewing the Talk of the Town update at their next meeting and will provide information to the EDA at a future meeting. 9. OTHER BUSINESS A. Commissioner Comments None. 10. ADJOURNMENT MOTION BY BRIGG, SECONDED BY BOUCHER-HOESE, TO ADJOURN THE MEETING. With all in favor, the meeting adjourned at 6:10 p.m. ___________________________ Frank Boyles, Executive Director