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HomeMy WebLinkAbout4A 12 11 2017 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES December 11, 2017 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Finance Director Erickson, Police Chief Elliott, Fire Chief Steinhaus, Community Development Director McCabe, Public Works Director Wedel, Project Engineer Monserud and Executive Assistant Schroeder. PUBLIC FORUM City Manager Boyles reviewed the process for the public forum and explained that items sched- uled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Monica Heil, 5791 Cardinal Ridge Trail: Brought seven 5th graders from Sage Academy Prior Lake Savage Area Schools and St. Michaels Catholic School who are part of the Circuit Surge ro- botics team. Noted each year they have a challenge; this year was a hydro-dynamics challenge. The robotics team gave a speech about keeping the lake and other surface water clean; stated they have met with Public Works Director Wedel and Water Resources Engineer Young to dis- cuss their project. Asked the council to ensure enough money is available in the budget for 2018 so they can install a rain garden near Sand Point Beach parking lot to reduce roadside and parking lot runoff. Briggs: Stated it was an outstanding presentation. Asked Wedel to comment on a plan for 2018 in relation to this project. Wedel: Explained Young has been working on this particular location and the city is moving for- ward with this project; trees have been removed and we have plans for a design which will go out for bid in January 2018; the goal is to finish this project by spring. Briggs: Asked if there are any funding issues for this. Wedel: Stated he would need to confirm with Young. Noted there is a budget each year for maintenance projects which are not specifically identified which can be used. APPROVAL OF AGENDA MOTION BY THOMPSON, SECOND BY MCGUIRE TO APPROVE THE AGENDA ADDING AN AGENDA ITEM 9C TO CONSIDER APPROVAL OF A MOTION DIRECTING STAFF TO PUR- SUE THE INSTALLATION OF PICKLEBALL COURTS VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Draft 12 11 17 City Council Meeting Minutes 2 Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY BRAID, SECOND BY THOMPSON TO APPROVE THE MINUTES OF THE DE- CEMBER 04, 2017 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of Building Permit Summary Report 5C. Consider Approval of Fire Department Report 5D. Consider Approval of Police Department Report 5E. Consider Approval of a Resolution 17-205 Authorizing the Purchase of Three Police In- terceptor Utility Vehicles and One Police Interceptor Sedan 5F. Consider Approval of a Resolution 17-206 Authorizing the Purchase of a Fire Truck Re- placement and Disposal of # 9220 5G. Consider Approval of a Resolution 17-207 Local Government Aid Agreement Between the City of Prior Lake and the Shakopee Mdewakanton Sioux Community (SMSC) for 2018 and 2019 McGuire: Stated the approval of agenda item 5G is a result of great local community working to- gether. Braid: Noted related to agenda item 5B the commercial construction investment is up 140% over last year which reduces the tax burden for the residents of Prior Lake. Added the right type of commercial development is important for our city. Thanked Community Development Director McCabe and the EDA for their work. Stated public safety is an important aspect and the agree- ment in relation to agenda item 5G recognizes that and it is great collaboration between the com- munities. Briggs: Thanked SMSC Tribal Administrator Bill Rudnicki, SMSC Land Manager Victoria Ranua and the SMSC Community for the Local Government Aid Agreement. Noted it means a great deal to keep the broader community safe. Thanked Fire Chief Steinhaus for what he has brought to Prior Lake in the year that he has begun employment with the city. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Draft 12 11 17 City Council Meeting Minutes 3 Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐☐ ☐ ☐ The motion carried. PRESENTATIONS No Presentations Scheduled PUBLIC HEARINGS 7A Public Hearing to Consider Approval of a Resolution Ordering the Improvements for the Woodside/Huron Neighborhood Street Improvement Project Project Engineer Nick Monserud presented on this agenda report dated December 11, 2017. Braid: Noted we are replacing the storm water system and the questionnaire feedback stated there were concerns regarding drainage. Asked with the storm water system installation, will that address their concerns? Monserud: Responded he cannot make any promises but by adding more storage in a basin it will take water away from the road. Briggs: Asked if the residents in this area are aware of the road narrowing. Monserud: Replied this was noted for the first time at the neighborhood meeting and we did not have any negative feedback. Wedel: Noted the lots are large and parking to one side should not have any adverse effects parking to one side. MOTION BY THOMPSON, SECOND BY BRAID TO OPEN THE PUBLIC HEARING AT 7:33 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐☐ ☐ ☐ Absent ☐ ☐☐ ☐ ☐ The motion carried. No Members of the Public Spoke MOTION BY MCGUIRE, SECOND BY THOMPSON TO CLOSE THE PUBLIC HEARING AT 7:34 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Draft 12 11 17 City Council Meeting Minutes 4 Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Briggs: Expressed his appreciation that this agenda item was brought to council in December so that staff can advertise for bids in early 2018 to get the most competitive bids. MOTION BY BURKART, SECOND BY THOMPSON TO APPROVE RESOLUTION 17-208 OR- DERING THE IMPROVEMENTS FOR THE WOODSIDE/HURON NEIGHBORHOOD STREET IMPROVEMENT PROJECT VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 7B Public Hearing to Consider Approval of a Resolution Ordering the Improvements for the Franklin Trail Street Reclamation Project Project Engineer Nick Monserud presented on this agenda report dated December 11, 2017. Clarified this is a reconstruction project. Braid: Noted this is a collector road and built to 9-tons. Asked if residents will only be charged for the 7-ton amount. Monserud: Responded correct. Braid: Clarified there are some houses that are not highlighted off of Franklin Trail; asked for confirmation that they are not assessed since their driveways are not on Franklin Trail. Monserud: Responded correct. Briggs: Stated there is a potential of 300 houses in Credit River Township built into this project. Asked why that is since we do not have an annexation agreement with this township. Wedel: Stated the 2014 City Engineer Poppler asked for a study to be done on some lift sta- tions that serve portions of the city that have yet to develop. Continued that two lift stations pre- sented tonight were reviewed and without the lift stations that area would not have sewer capac- ity. Added at some point the shaded blue area that is on well and septic would need municipal services; the existing lift station does not have a capacity. Burkart: Questioned what would spark that connection? Wedel: Stated the county may step in due to public health concerns and if they were to connect to our system would cause connection fees that we would collect to reimburse ourselves. Noted the time to do it is now with the street being torn up; if we do not do it now, the area is land- locked so we would need to tear up a fairly new road. Braid: Stated council should take another look at this before the final decision is made. Noted the yellow shaded area is well and septic. MOTION BY MCGUIRE, SECOND BY BRAID TO OPEN THE PUBLIC HEARING AT 7:52 P.M. Draft 12 11 17 City Council Meeting Minutes 5 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. No Members of the Public Spoke MOTION BY BRAID, SECOND BY THOMPSON TO CLOSE THE PUBLIC HEARING AT 7:53 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Burkart: The forced change is an additional $181k; are we carving that out so the land owners are not paying that. Monserud: Correct that is not covered in the assessment the sewer fund covers that. MOTION BY BURKART, SECOND BY THOMPSON TO APPROVE RESOLUTION 17-209 OR- DERING THE IMPROVEMENTS FOR THE FRANKLIN TRAIL STREET RECLAMATION PRO- JECT VOTE Briggs McGuire Thompson Burkart Braid Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of a Resolution Approving a Business Subsidy Agreement to As- sist with Costs Related to Redevelopment of a Property Located at 16323 Main Avenue SE Community Development Director McCabe presented on this agenda report dated December 11, 2017. Draft 12 11 17 City Council Meeting Minutes 6 Briggs: Asked for a definition of benefit date. McCabe: Responded the benefit date will be the day the city issues the first payment to PLate. Briggs: Invited Peterson to come forward to speak. William Peterson, 15291 Edgewater Circle NE: Thanked the Council, EDA, Mayor and McCabe. Noted his wife and he have been in PL since 1998 and are experienced in private businesses. Ex- plained they plan to own the real-estate then the restaurant to be owned at 35% and the remain- der to be owned by local people in the industry. Noted the plan to lease the real-estate at low mar- ket rent and the restaurant will be a separate entity. Stated this is a risk for them but they want to release the potential of downtown and would love to see downtown transition to the likes of Excel- sior or Wayzata. Stated their mission is to establish a branded upscale American eatery in Down- town Prior Lake and want a community neighborhood focus to create employment opportunities. Briggs: Thanked the Peterson’s for their leap of faith and their patience; thanked Schwarzhoff and McCabe who put the words on paper in a timely fashion. Braid: Stated replacing a house on Main with a restaurant which residents have stated they have wanted. Supported the idea of increased traffic in the area. McGuire: Noted that white house always seemed out of place and is happy to see this going up. MOTION BY BRIAD, SECOND BY BURKART TO APPROVE RESOLUTION 17-210 APPROV- ING A BUSINESS SUBSIDY AGREEMENT TO ASSIST WITH COSTS RELATED TO REDE- VELOPMENT OF A PROPERTY LOCATED AT 16323 MAIN AVENUE SE VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B Consider Approval of a Resolution Authorizing Execution of the City’s Standardized Professional Services Contract for Franklin Trail Improvement Project Project Engineer Monserud presented on this agenda report dated December 11, 2017. Braid: Stated the need to have this completed is to have this as a bypass for the CR21/TH13 pro- ject. Monserud: Responded correct, this area will be used heavily during that project. Burkart: Asked if WSB is the only firm who bid. Monserud: Replied that WSB prepared the survey and feasibility report; noted four different com- panies bid but WSB was the lowest. MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE RESOLUTION 17-211 AU- THORIZING EXECUTION OF THE CITY’S STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR FRANKLIN TRAIL IMPROVEMENT PROJECT VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Draft 12 11 17 City Council Meeting Minutes 7 Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9C Consider Approval Directing Staff to Pursue the Installation of Pickleball Courts Thompson: Requested the staff to establish a process to convert the existing tennis courts at Lakefront Park to pickleball courts. Noted the request is for eight courts and staff should look into expanding the existing parking lot to the south or adding parking to one side of the street. Briggs: Supported the request. Stated during the warmer months the pickleballs courts are used about 40 hours per week. Asked if pickleball players are rushed off the courts by tennis court play- ers who responded that only happened once. Noted he asked the Savage City Administrator about the usage of their tennis courts and he noted they restriped some of them into parking spaces. Stated staff should look at that location and that location alone. McGuire: Noted he supports the need but has reservations because there are people out there playing tennis. Stated he hates to change the only two public tennis courts that he knows of into pickleball courts and then find out there is use for tennis courts. Added parking is not going to be easy to add due to the typography. Supports staff researching this but has reservations for that location. Burkart: Supports the request and glad to see this moving forward. Noted he believes the six ten- nis ball courts off of Candy Cove Trail are public. McGuire: Added he thinks the courts should be made at regulation size by moving the fences out. Thompson: Stated from what she heard, if it was extended 20-30 feet it would be regulation size. MOTION BY THOMPSON, SECOND BY BRAID DIRECTING STAFF TO PURSUE THE IN- STALLATION OF PICKLEBALL COURTS AT LAKEFRONT PARK VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES Burkart: Noted it has been a pleasure to serve on the Special Assessment Committee and thanked Thompson for her guidance. Stated the group has been creative and planful in arranging solutions that met the reasonability clause and fairness clause making it through a challenging op- portunity with Rolling Oaks which came to a successful conclusion. OTHER BUSINESS / COUNCILMEMBER REPORTS Draft 12 11 17 City Council Meeting Minutes 8 Briggs: Noted there is a great deal of effort taking place between the EDA and the Business En- gagement Committee are focused on ensuring the economic vitality through the 2018-2019 road projects in various areas of the city. Stated the Chamber, Business Engagement Committee and EDA are working out plans for The Big Game surrounding the Super Bowl. ADJOURNMENT With no further business brought before the Council, a motion was made by Thompson and se- conded by McGuire to adjourn. The motion carried and the meeting adjourned at 8:26 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager