HomeMy WebLinkAbout5G Advisory Goals and Objectives Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 08, 2018
AGENDA #: 5G
PREPARED BY: FRANK BOYLES, CITY MANAGER
PRESENTED BY: FRANK BOYLES
AGENDA ITEM: CONSIDER APPROVAL OF THE 2018 GOALS AND OBJECTIVES FOR CITY
ADVISORY COMMITTEES
DISCUSSION: Introduction
City advisory committees assist the City Council and staff to implement the 2040
Vision and Strategic Plan. The purpose of this agenda item is to formally approve
the 2018 goals and objectives proposed in November 2017 by the city’s various
advisory bodies.
History
On Monday, November 20, 2017, as part of the recognition of our volunteers and
advisory committees, the 2017 accomplishments and 2018 goals and objectives
were shared with the City Council. The understanding at that time was that the
staff would review the 2018 goals and objectives for consistency with the 2040
Vision and recommend them in original or modified form for City Council adoption
at the annual meeting.
Current Circumstances
The staff has reviewed each of the advisory committee 2018 goals and objectives
for the following:
1. Are they within the purview of the advisory body as set forth by the bylaws?
2. Are they consistent with the 2040 Vision and Strategic Plan?
3. Is there duplication or an opportunity for the goal or objective to be pursued
or achieved collaboratively?
The Council should examine the committee goals against these criteria or any
other they believe appropriate for the purpose at hand.
ISSUES: Attached is the matrix comparing each goal and objective for all advisory
committees to the criteria set forth above. From a staff perspective it appears that
each of the goals proposed for 2018 are both within the purview of the committee
proposing them and are consistent with the 2040 Vision and Strategic Plan. In
some cases, the goals are marked to be duplicative with other bodies. Because
most of those goals relate to city communication, the duplication is not intended to
suggest a liability.
FINANCIAL
IMPACT:
Support of the City and EDA committees is an extensive and time-consuming
undertaking. However, the work accomplished by the committees is valuable to
our final product and our efforts to accomplish the 2040 Vision and Strategic Plan.
ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve 2018 advisory
committee goals as proposed.
2. Motion and second to remove this item from the consent agenda for additional
discussion.
RECOMMENDED
MOTION:
Alternative #1
ADVISORY BODY GOALS FOR 2018
1/08/2018
1 | P a g e
Goal Committee Purview Vision Duplicative
Planning Commission
PC1 Work with the City’s consultant (Bolton & Menk) to
complete final revisions for the 2040 Comprehensive Plan
update
Y Y N
PC2 Continue to make decisions and recommendations on
subdivision and zoning applications throughout the year
Y Y N
PC3 Evaluate the Subdivision Ordinance and propose
amendments, including, but not limited to lot
combinations and lot width/size requirements
Y Y N
PC4 Identify ongoing learning opportunities with other metro
area communities to facilitate appropriate community
development
Y Y N
PC5 Foster and strengthen engagement and dialogue with the
broader Prior Lake community
Y Y Y
Economic Development Authority
EDA1 Work with downtown stakeholders (residents, current
and potential business owners, etc.) toward an integrated
construction and financing plan for streetscaping and
building construction/remodeling to maintain and
encourage the economic vitality of downtown businesses
through the TH13/CR21 intersection improvement
project and facilitate future downtown development
Y Y N
EDA2 Establish a process and plan to target resources for
economic opportunities that provide significant benefits
to Prior Lake, including those that may include property
acquisition and direct support to commercial and
industrial development
Y Y N
EDA3 Continue to guide the Business Engagement Committee
and support the Technology Village Board of Directors as
they implement the recommendations of the phase II.5
Technology Village Business Accelerator Plan, including
expansion opportunities within Scott County
Y Y N
EDA4 Explore opportunities to identify, assist and encourage
commercial and industrial development along the CH21
and CH42 commercial corridors
Y Y N
EDA5 Conduct an annual meeting with the Scott County CDA
First Stop Shop, the Prior Lake City Council, the Prior Lake
Planning Commission and Technology Village Board of
Directors as well as quarterly joint meetings with the
Business Engagement Committee to promote
partnerships and collaboration
Y Y N
Business Engagement Committee
ADVISORY BODY GOALS FOR 2018
1/08/2018
2 | P a g e
BEC1 Utilize the Outreach and Marketing subcommittee to
promote the business climate while collaborating with
businesses and business organizations in Prior Lake with
the use of technology and social media
Y Y N
BEC2 Continue to establish and define the commercial liaison
program
Y Y N
BEC3 Evaluate the establishment of a business mentorship
program
Y Y N
BEC4 Work with the EDA and commercial liaisons to establish a
website and social media strategy dedicated to
promotion of economic development successes and
opportunities in Prior Lake
Y Y Y
BEC5 Evaluate and respond to business owner comments
received at the Talk of the Town event
Y Y N
Technology Village Board of Directors
TV1 Continue to implement the recommendations of the
Technology Village Phase III Program Analysis to expand
the TVBA Virtual Program into other Scott County Cities
with FSS and PL TVBOD support
Y Y Y
TV2 Create a Business Plan which identifies the specific tasks
necessary to secure funding and/or sources of funds to
support Scott County program expansion
Y Y N
TV3 Participate in the second annual Scott County FAST-
TRACK Business Challenge
Y Y N
TV4 Identify additional program participants, both virtual and
physical; to increase the number of TVBA related
employees working in Scott County
Y Y N
Citizen Engagement Committee
CEC1 Identify city-related topics for ‘deep dive’ sessions to
educate CEC members
Y Y Y
CEC2 Work with City Council to name key issues for citizen
input
Y Y Y
CEC3 Generate strategies to engage ‘hard to reach’ citizens Y Y Y
CEC4 Develop an email list and database of community
leaders/associations/businesses to share targeted city
news
Y Y Y
CEC5 Promote updated 2040 strategic vision and critical
elements
Y Y Y
CEC6 Support city in meeting state mandates on water quality
education and outreach
Y Y Y
Traffic Safety Advisory Committee
TSAC1 General Traffic Safety Requests Y Y N
TSAC2 Encourage and Acknowledge Sponsorship and Donations
of Traffic Control Devices
Y Y N
TSAC3 Increase TSAC Education (Website, Wavelength) Y Y Y
TSAC4 Determine if TSAC should remain a committee or become
a group at the staff level reviewing traffic requests
Y Y Y
ADVISORY BODY GOALS FOR 2018
1/08/2018
3 | P a g e
Community Safety Advisory Committee
CSAC1 Community outreach and education on public safety
issues including broader social media reach in partnership
with the Communication and Technology Advisory
Committee (CTAC)
Y Y Y
CSAC2 Youth safety initiative, in partnership with the schools
-Driving, online, social media, anti-drug, fire safety
Y Y Y
CSAC3 Crime prevention initiatives to reduce opportunity for
crimes
Y Y Y