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Home My WebLink About5H SMSC Maintenance Agreement Report Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: JANUARY 8, 2018 AGENDA #: 5H PREPARED BY: JASON WEDEL, PUBLIC WORKS DIRECTOR/CITY ENGINEER PRESENTED BY: JASON WEDEL AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING AN INTERGOVERNMENTAL COOPERATIVE AGREEMENT WITH THE SHAKOPEE MDEWAKANTON SIOUX COMMUNITY FOR THE MAINTENANCE OF THE EXTENSION OF COUNTY ROAD 81/STEMMER RIDGE ROAD TO CSAH 82/154TH STREET AND ASSOCIATED UTILITIES DISCUSSION: Introduction The connection of Stemmer Ridge Road from CSAH 12 to CSAH 82 was shown in the City’s Comprehensive Plan and discussed for many years. The City Council approved an agreement with the SMSC in March of 2016 for the construction of this segment of roadway. The project is now complete and an agreement is necessary specifying how the roadway and underlying utilities will be maintained. A related item is the turn back of this segment of Stemmer Ridge Road from Scott County to the City which is also on the agenda this evening as agenda item 5I. History A history of the milestones associated with the roadway connection between CSAH 12 and CSAH 82 is shown below: • 2003 – Orderly Annexation Agreement Approved • 2006 – City Comprehensive Plan Approved Including Planning of Utilities and Roadway through Former Stemmer and Menden Parcels • 2006 – Development of Stemmer Ridge Road South of Former Menden Parcel • Aug, 2012 – Stemmer Ridge Road Extension Added to City Capital Improvement Plan • Oct, 2013 – Aug, 2014 – Feasibility Report and Environmental Assessment Worksheet Preparation • Fall, 2014 – SMSC Purchases Former Menden Property • Dec, 2014 – Public Hearing and City Council Orders Project which Extends Stemmer Ridge Road to County Road 82 • Spring, 2015 – Attempts for Agreement Between SMSC and the City • June, 2015 – SMSC Applies to Place Property into Trust 2 • Fall, 2015 – SMSC Begins Preliminary Roadway Design to Define Right of Way • Dec, 2015 – SMSC and Scott County Enter into an Agreement to Dedicate Right of Way as County Road 81 • March, 2016 – City of Prior Lake Enters into Agreement with the SMSC on Trust Application and Extension of City Utilities Current Circumstances The construction of the utilities and streets for this segment of Stemmer Ridge Road began in the fall of 2016. The project was completed in September of 2017 and was officially opened on October 3, 2017. To facilitate the construction of this segment of the roadway, Scott County entered into an agreement with the SMSC to dedicate the right-of-way as County Road 81. Now that the project is complete, the County is requesting that the roadway be turned back to the City. However, prior to accepting the roadway it is necessary to have an agreement in place with the SMSC to define how the maintenance and long-term replacement will be completed. The attached agreement outlines the details for maintenance and replacement. The City will be responsible for snow removal of the entire roadway as well as the pedestrian trail on the west side of the street up to the roundabout and then on the east side from the roundabout to CR82. The City is plowing these segments of trails to provide access to the existing City park on the west side of Stemmer Ridge Road and to provide access to the County park located on the east side of Stemmer Ridge Road at the roundabout. The City is already plowing the portion of Stemmer Ridge Road to the south so it is cost effective for the City to plow the new section of Stemmer Ridge Road to the north. The SMSC will be responsible for all landscape maintenance and for any snow removal on the remainder of the trail segments. Per the agreement the City will meet with the SMSC annually to determine if this separation of maintenance responsibilities is still the most cost effective. The roadway itself it the responsibility of the SMSC. This includes sealcoating, patching, mill and overlays, and the eventual replacements. The City is only responsible for the City owned sanitary sewer and watermain beneath the roadway. If there is ever an issue with the City’s utilities that requires excavation to repair or replace those utilities the City would be responsible for replacing the portion of the street removed to accommodate the work. Conclusion There is a significant benefit to the City to have jurisdiction over this portion of Stemmer Ridge Road. This road is part of the City’s Municipal State Aid System and therefore the City receives State Aid funding for this roadway. In addition, the City is ensured that Stemmer Ridge Road will continue to provide connectivity between CR 12 and CR 82 in perpetuity which is an 3 important transportation connection. This agreement between the City and SMSC clearly defines the maintenance responsibilities between the two parties and protects the City’s interests. ISSUES: Citizens within the Spring Lake Estates neighborhood were disappointed with the extension of Stemmer Ridge Road to CR 82. However, as part of the project there were a number of traffic calming measures that were implemented that included bump outs and driver feedback signs. The roadway has been open for several months now and these extra measures appear to be accomplishing the desired results. FINANCIAL IMPACT: The financial impacts of this agreement are minimal. The increased costs for the City are primarily the additional street plowing that the City will be completing. ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve an intergovernmental cooperative agreement between the Shakopee Mdewakanton Sioux Community for the maintenance of the extension of County Road 81/Stemmer Ridge Road to CSAH 82/154th Street and associated utilities. 2. Motion and second to remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: Motion and second to approve alternative #1 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 18-___ A RESOLUTION APPROVING AN INTERGOVERNMENTAL COOPERATIVE AGREEMENT WITH THE SHAKOPEE MDEWAKANTON SIOUX COMMUNITY FOR THE MAINTENANCE OF THE EXTENSION OF COUNTY ROAD 81 / STEMMER RIDGE ROAD TO CSAH 82 / 154TH STREETAND ASSOCIATED UTILITIES Motion By: Second By: WHEREAS, Stemmer Ridge Road is shown in the City’s Comprehensive Plan for connection between CSAH 82 and CSAH 12; and WHEREAS, The SMSC and the City previously entered into an agreement to complete the construction of Stemmer Ridge Road Project and utilities; and WHEREAS, The City is authorized to enter into contracts pursuant to Minnesota Statutes Chapter § 412.221; and WHEREAS, The Parties desire to enter into an Agreement to define the maintenance responsibilities the County Road 81 / Stemmer Ridge Road Project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby approves a Cooperative Agreement with the Shakopee Mdewakanton Sioux Community dated January 8, 2018 for the Stemmer Ridge Road Project and authorize the Mayor and City Manager to execute the same. PASSED AND ADOPTED THIS 8th DAY OF JANUARY 2018 VOTE Briggs McGuire Thompson Burkart Braid Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager