HomeMy WebLinkAbout9C Work Session ReportPhone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 8, 2018
AGENDA #: 9C
PREPARED BY: FRANK BOYLES, CITY MANAGER
PRESENTED BY: FRANK BOYLES
AGENDA ITEM:
DISCUSSION:
CONSIDER APPROVAL OF THE 2018 PRELIMINARY WORK SESSION TOPIC
AGENDAS
Introduction
The purpose of this agenda item is to garner input from the council with respect to
the topics which are scheduled for discussion and the timing of each. Please
recognize that this list will be modified during the year but it is helpful if both the
city council and staff have the same expectations with regard to this subject.
History
Because of the diversity of topics, the lack of preparation time and the breadth of
knowledge required for the city council to accomplish its role, the city has initiated
to practice of conducting work sessions from 5pm to 6:55pm to prior to each
regular city council meeting.
The work sessions are publicly noticed and a summary of topics to be discussed is
posted as part of the agenda. Any reports associated with the work session are
also shared with the public.
Unlike the city council meetings, the work sessions are less formal. Typically, the
staff will provide a report and presentation with council members asking questions
as we go. The purpose is to inform the council; respond to any questions they may
have and receive general direction.
Typically, the city council does not receive public input during work sessions
except perhaps in the form of an answer to a direct question. The city council
does not take official action at the work session. Such formal action is reserved for
council meetings.
The work sessions help to save time as the city council has a better level of
familiarity regarding a topic they are expected to act upon. At the same time the
city staff is better able to address the city council’s concerns since they have a
better understanding based upon questions posed and city council discussion.
Current Circumstances
City council work sessions tend to be dominated by the capital improvement
program and the city budget since each these documents establishes a calendar
for getting certain work done and the resources with which to accomplish it.
In the draft schedule below I have tried to identify key topics for council discussion
during the course of the year. As I said before the schedule change as items are
added, deleted or rescheduled.
It would be helpful to hear from the council their reaction to the work session draft
including whether additional topics or changed scheduling is desirable.
ISSUES: To the extent that the city council can give the staff direction regarding refinement
of this document we can be better prepared to research, report and make
presentations to you
FINANCIAL
IMPACT:
No appreciable expense.
ALTERNATIVES: 1. Motion and second to accept the draft 2018 work session topic schedule as
proposed or with amendments.
2. Take no action and defer the matter for subsequent discussion.
RECOMMENDED
MOTION:
Alternative #1
2018 Council Work Session Schedule*
Day Date Time Work Session or Meeting Topic
Mon.01.08.18 5:00 p.m.Duluth and TH13 / Candy Cove / City Council Retreat
Tues.01.16.18 5:00 p.m.Food Truck Ordinance
Mon.02.05.18 5:00 p.m.2040 Vision & Strategic Plan Update
Tues.02.20.18 5:00 p.m.Fee to Trust Discussion
Mon.03.05.18 5:00 p.m.Joint Meeting with ISD 719 (Prior Lake-Savage School Board) / Executive Session: City Manager
Evaluation
Mon.03.19.18 5:00 p.m.Club Nomadic Recap / Body Camera Demonstration and Information / Debt Discussions
Mon.04.02.18 5:00 p.m.Personnel Plan / Recap 2018 Budget / Long Range Plan
Mon.04.16.18 5:00 p.m.Joint Meeting with EDA
Mon.05.07.18 5:00 p.m.Joint Meeting with the Planning Commission / Comp Plan
Mon.05.21.18 5:00 p.m.
Mon.06.04.18 5:00 p.m.Comp Plan Review
Mon.06.18.18 5:00 p.m.CIP
Mon.07.02.18 -No Meeting
Mon.07.16.18 5:00 p.m.CIP
Mon.08.06.18 5:00 p.m.Fire Department / Police Department 2017 Recap and Update
Mon.08.20.18 5:00 p.m.Preliminary 2019 Budget / Tax Levy Discussion
Tues.09.04.18 5:00 p.m.2019 Budget Document
Mon.09.17.18 5:00 p.m.
Mon.10.01.18 5:00 p.m.CR21/TH13 Update
Mon.10.15.18 5:00 p.m.
Mon.11.05.18 5:00 p.m.Yearend Budget Preview & Final 2019 Budget / Tax Levy Discussion
Mon.11.19.18 5:00 p.m.Annual Advisory Committee Report to the Council / Volunteer Recognition
Mon.12.03.18 5:00 p.m.
Mon.12.17.18 -No Meeting
*Subject to change check the City Council agenda on our website to confirm Work Session topic.
1/4/2018