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HomeMy WebLinkAbout01 08 2018 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES January 08, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Finance Director Erickson, Police Chief Elliott, Fire Chief Steinhaus, Community Development Director McCabe, Public Works Director Wedel, Assistant City Engineer Monserud and Executive Assistant Schroeder. PUBLIC FORUM City Manager Boyles reviewed the process for the public forum and explained that items sched- uled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Steve Albrecht, Prior Lake Soccer Association: Passed out a handout informing the council of their field use, growth and issues. Noted they used up to 20 fields in Prior Lake. Stated their growth since 2005 is 40%. Explained parking is an issue and the reality that they may outgrow the current facilities. Randi Giester, P.L.A.Y.: Passed out a handout informing the council of the P.L.A.Y. history; they will be celebrating their 50th anniversary in 2022. Explained there are other leagues developing that is stretching the need for fields. Noted they use 25 Prior Lake fields and baseball is the pri- mary field user. Stated they will be out of field space since they have doubled registration in 14 years. Noted Prior Lake itself does not have a true softball field but there is one at the high school. Stated they do not want to turn away new and growing sports just because they do not have avail- able fields. Rich Powers, 16316 Pond Ave: Noted property taxes on the lake went up but he is unable to re- ceive any answers as to how much they will need to pay with the increase for property tax and the school referendum. Noted they are fixing the sewer lines on Pleasant Ave and their road is being used as a driveway access resulting in assessments. Explained his sewer line is not going to be fixed on his private road but when the time comes he will have to pay for the repairs twice. Stated the lake by his home has algae growth and they should not have to pay the same amount in taxes as lower Prior Lake because their lake water is better. Briggs: Noted the city uses Scott County to assess property values; Cindy Gies at Scott County can provide details regarding the amounts. Added the impact of the school referendum infor- mation is not available yet. Boyles: Suggested Powers meet with staff to review and answer his questions. APPROVAL OF AGENDA Thompson: Stated she would like to remove agenda item 9D since there have been many changes to the document and she has not had a chance to review; also, she would like to revisit the city council compensation that is listed in the changes. Draft 01 08 2018 City Council Meeting Minutes 2 MOTION BY THOMPSON, SECOND BY BURKART TO APPROVE THE AGENDA WITH THE REMOVAL OF ITEM 9D VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY THOMPSON, SECOND BY BURKART TO APPROVE THE MINUTES OF THE DE- CEMBER 11, 2017 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of Animal Control Services Report 5C. Consider Approval of a Resolution 18-001 Waiving the Platting Requirements for the Subdivision of a Property Located South of Carriage Hills Parkway 5D. Consider Approval of November 2017 Treasures Report 5E. Consider Approval of a Resolution 18-002 Authorizing the Mayor and City Manager to Execute a Contract with WSB for 2018 Public Works Director/City Engineer Services 5F. Consider Approval of a Resolution 18-003 Establishing a Compensation Plan and Insur- ance Contributions for Unrepresented Employees for 2018 5G. Consider Approval of the 2018 Goals and Objectives for City Advisory Committees 5H. Consider Approval of a Resolution 18-004 Approving an Intergovernmental Cooperative Agreement between the City of Prior Lake and the Shakopee Mdewakanton Sioux com- munity for the Maintenance of the Extension of County Road 81/Stemmer Ridge Road to CSAH82/154th Street and Associated Utilities 5I. Consider Approval of a Resolution 18-005 Approving Turnback Agreement with Scott County for County Highway No. 81 MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE THE CONSENT AGENDA Draft 01 08 2018 City Council Meeting Minutes 3 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PRESENTATIONS No Presentations Scheduled PUBLIC HEARINGS 7A Public Hearing to Consider Approval of a Resolution Authorizing an Off-Sale 3.2 Malt Liquor License for Holiday Stationstores LLC City Manager Boyles presented on this agenda report dated January 08, 2018. MOTION BY BURKART, SECOND BY BRAID TO OPEN THE PUBLIC HEARING AT 7:24 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Curt Hennes, 17286 Sunset Trail: Noted he was surprised we would give a convenience store a liquor license and 3.2 alcohol content does not seem to be high enough for malt liquor. Believed Kwik Trip will be in here next month asking the same thing. Noted he understands when the coun- cil wants to assist a struggling business but the Holiday Stationstore is doing terrific without this license. MOTION BY BRAID, SECOND BY MCGUIRE TO CLOSE THE PUBLIC HEARING AT 7:26 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. McGuire: Asked how long the current Holiday Stationstore has had the liquor license. Boyles: Stated it has been a long time and the language is standard statute language. Draft 01 08 2018 City Council Meeting Minutes 4 Thompson: Noted this is an existing liquor license and we are renewing it for the new owner; the owner likely purchased the store assuming a liquor license will come with it. MOTION BY BURKART, SECOND BY THOMPSON TO APPROVE RESOLUTION 18-006 AU- THORIZING AN OFF-SALE 3.2 MALT LIQUOR LICENSE FOR HOLIDAY STATIONSTORES LLC VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 7B Public Hearing to Consider Approval of a Resolution Approving an Amended 2017- 2021 Street Reconstruction Plan Finance Director Erickson presented on this agenda report dated January 08, 2018. MOTION BY THOMPSON, SECOND BY MCGUIRE TO OPEN THE PUBLIC HEARING AT 7:31 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. No Members of the Public Spoke MOTION BY MCGUIRE, SECOND BY THOMPSON TO CLOSE THE PUBLIC HEARING AT 7:32 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Thompson: Requested confirmation that the project total is $1.3 million. Erickson: Responded the proposed tax levy portion is about $970,000 but with the final design and right-of-way added in, it is $1 million to $1.3 million. Draft 01 08 2018 City Council Meeting Minutes 5 Thompson: Asked if the city would bond for this project. Erickson: Responded yes under street reconstruction bonds under the statute 475. Thompson: Questioned if this will have an impact on the tax levy. Erickson: Responded yes but the bond type we are issuing are street reconstruction bonds. Thompson: Questioned how much does it affect the levy. Erickson: Explained the levy portion is estimated to be about $970,000 so the annual debt ser- vice on that has not been calculated yet. this was part of the five-year transportation plan but it was originally proposed under statute 429. Thompson: Stated she understands the importance of the project because we are getting a sig- nificant amount of money from MNDOT if we do this project in 2018 and is needed for the con- struction that is going to be done in 2019 on Highway 13. Briggs: Agreed with Thompson about the importance of this project and added this will come back to council for approval on the project itself. MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE RESOLUTION 18-007 APPROV- ING AN AMENDED 2017-2021 STREET RECONSTRUCTION PLAN VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of City Council Appointments to Boards and Commissions and Committees City Manager Boyles presented on this agenda report dated January 08, 2018. Burkart: Suggested the official bank go out for proposal in 2019 since Klein Bank recently pro- vided us the digital real-estate of priorlake.com. Added US Bank is a super-regional bank but if Klein Bank can provide the services it would be nice to see a proposal. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE RESOLUTION 18-008 DES- IGNATING INVESTMENT AND BANKING AUTHORITY ON BEHALF OF THE CITY OF PRIOR LAKE Draft 01 08 2018 City Council Meeting Minutes 6 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B Consider Approval of 2018 Official City Council Meeting Calendar City Manager Boyles presented on this agenda report dated January 08, 2018. MOTION BY BURKART, SECOND BY BRIGGS TO APPROVE THE 2018 OFFICIAL CITY COUNCIL MEETING CALENDAR WITH THE RETREAT DATE BEING FEBRUARY 23, 2018 AND A CITY COUNCIL MEETING ON JULY 9, 2018 AND JULY 23, 2018 Burkart: Historically council has had two meetings in July; the city has a lot going on and we are looking at a compensation increase so we should work for it. McGuire: Stated council could always add another July meeting but he prefers to leave the calen- dar as is with the retreat on February 23, 2018. Asked if council normally only had one meeting in July. Boyles: Stated in 2017 we had two meetings but in previous years there has only been one. Briggs: Noted he is speaking in opposition of the motion and stated council could add an addi- tional meeting later in the year when there is a heavy workload such as the budget time. Stated there is a good deal of activity that comprises the council time in July and August at Lakefront Days and other activities that council attends. Braid: Agreed with Briggs that the council is not afraid of hard work; there are many different meetings and open houses that the council attends. Stated he is fine leaving it as is and adding council meetings if needed. MOTION WITHDRAWN BY BURKART, SECOND BY BRIGGS. MOTION BY THOMPSON, SECOND BY MCGUIRE TO APPROVE THE 2018 OFFICIAL CITY COUNCIL MEETING CALENDAR WITH THE RETREAT DATE BEING FEBRUARY 23, 2018 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9C Consider Approval of 2018 Preliminary Work Session Topic Agenda City Manager Boyles presented on this agenda report dated January 08, 2018. Thompson: Requested a thorough review of the budget on May 21, 2018. Draft 01 08 2018 City Council Meeting Minutes 7 McGuire: Requested additional work session items for the on January 16, 2018. Noted he would like this to remain flexible for staff to input information. Braid: Stated he would like to see Thompson’s item added and to look at the street reconstruc- tion projects during our CIP review to ensure we can afford the reconstruction projects and council has accounted for mobility during the upcoming major road projects. Requested a good amount of time for the council to absorb the comp plan with time to come back with questions. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE THE 2018 PRELIMINARY WORK SESSION TOPIC AGENDA AND GRANTING THE CITY MANAGER FLEXABILITY TO ADJUST TOPICS VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9D Consider Approval of a Report from the City Council Bylaw and Compensation Com- mittee Removed from the City Council Agenda ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES Briggs: Stated the Children’s Miracle Network on Wednesday, January 31, 2018, on Thursday, February 1, 2018 there will be a kickoff event for the Super Bowl downtown, on Friday, February 2, 2018 there are a number of actives scheduled at Southlake Mall with a hotdish competition. Noted the city collaborated with the Chamber of Commerce and Mystic Lake for out-of-town guests and metropolitan guests; on Saturday, February 3, 2018 there will be a host of all outdoor activities; be on the lookout for additional information. OTHER BUSINESS / COUNCILMEMBER REPORTS Briggs: Requested a standing agenda item for the progress on the 2018 street projects. ADJOURNMENT With no further business brought before the Council, a motion was made by Thompson and se- conded by McGuire to adjourn. The motion carried and the meeting adjourned at 7:56 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Draft 01 08 2018 City Council Meeting Minutes 8 The motion carried. _______________________ Frank Boyles, City Manager