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HomeMy WebLinkAbout11 02 2017 CEC MintuesCitizen Engagement Committee Meeting Minutes November 2, 2017 I. Call to order Lori Olson called to order the regular meeting of the Citizen Engagement Committee at 7 p.m. on November 2, 2017 at city hall. II. Roll call The following persons were present: Brandy Blanch Kim Churchill Marcia Diers William Kallberg Alexandra Matyja Eileen Newsome Sarah Watters Jessica Weber Lori Olson Pete Young Dave Elbon Annette Thompson III. Approval of minutes from last meeting No Meeting Minutes IV. Welcome and Introductions a) Assistant City Manager Lori Olson thanked everyone for volunteering and talked about the purpose of this committee and the bylaws. Everyone introduced themselves. Mayor Briggs stopped in to introduce himself and thank everyone for taking time out of their busy schedules to help the city. b) Lori talked about city structure and reviewed the organizational chart and discussed briefly the different departments. c) Sarah Waters was elected Chair and Brandy Blanch was elected Vice Chair d) Meetings will be the third Thursday of every month, 4:30 p.m. at City Hall V. New business a) Community Outreach: Clean Water Mandates Water Resources Engineer Pete Young gave a presentation on Municipal Separate Storm Sewer System (MS4) Mandates enforced by the state. He would like help from this committee to help with 2 initiatives, public input and education. b) Community Outreach: Communications Plan Communications Coordinator Dave Elbon explained the many ways in which the city currently uses to get messages to the public. He also discussed the planning calendar that contains many events or messages that are communicated on a regular basis, typically annually. He asked if there are any items that should be added to let him know. c) 2018 Goals Lori discussed the annual committee dinner where committee members discuss goals and accomplishments. She asked the committee to identify opportunities for members to learn more, the committee agreed to take this on as homework. Jessica mentioned the budget would be a good starting point for everyone. Another idea was helping enforce and promote the 2040 Vision and Strategic Plan. Dave Elbon asked for help with creating an email database as a way to reach organizations that would not otherwise receive city communications. VI. Adjournment Lori Olson adjourned the meeting at 5:45. Minutes submitted by: Dave Elbon Next Meeting: Jan. 18, 4:30 p.m. at City Hall. It was agreed since the next meeting date falls around the holidays that it would be tough to get a quorum, so we decided not to have a meeting in December. The January 18 meeting will be a budget deep-dive.