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Home My WebLink About4A 01 16 2018 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES January 16, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Finance Director Erickson, Police Chief Elliott, Fire Chief Steinhaus, Community Development Director McCabe, Public Works Director/City Engineer Wedel, Assistant City Engineer Monserud and Development Services Assistant Sandra Woods. PUBLIC FORUM Mayor Briggs reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. No Members of the Public Spoke APPROVAL OF AGENDA MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE THE AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY THOMPSON, SECOND BY BURKART TO APPROVE THE MINUTES OF THE JANUARY 08, 2018 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. Draft 01 16 2018 City Council Meeting Minutes 2 5A. Consider Approval of Claims Listing 5B. Consider Approval of Fire Department Report 5C. Consider Approval of Police Department Report 5D. Consider Approval of a Resolution 18-009 Authorizing the Purchase of a Sanitary Sewer Camera 5E. Consider Approval of a Resolution 18-010 Authorizing the Purchase of 2018 Equipment as Set Forth in the Capital Improvement Program 5F. Consider Approval of a Resolution 18-011 Approving the Summit Preserve 2nd Addition Final Plat and Development Agreement 5G. Consider Approval of a Resolution 18-012 Approving a Minor Amendment to the Planned Unit Development Plan known as Jeffers Pond and a Resolution 18-013 Au- thorizing Execution of an Encroachment Agreement 5H. Consider Approval of a Resolution 18-014 Electing the Non Waiver of Statutory Munici- pal Tort Liability Limits and Declining Excess Liability Insurance Coverage MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PRESENTATIONS No Presentations Scheduled PUBLIC HEARINGS No Public Hearings Scheduled OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of a Resolution Updating the Prior Lake Public Works Operations Manual Policy on Frozen Water Service Thawing Public Works Director/City Engineer Wedel presented on this agenda report dated January 16, 2018. Burkart: Asked if the language in item seven is broad enough and if it could be re-worded; noted the limitations for the homeowner. Wedel: Explained the intent for the verbiage and mentioned being open amending the language to make a revision. Braid: Stated this seems straight forward; he is in support of this agenda item. Thompson: Questioned the number of visits that are allowed to homeowners before a fee is charged. Draft 01 16 2018 City Council Meeting Minutes 3 Wedel: Replied this was addressed in the previous revision of this policy; prior to that there was a limited number of visits. Stated there is no charge for the first visit then after that the home- owner would be charged; noted this previously addressed by the City Council. Boyles: Mentioned the City Attorney has fashioned language to strike item seven and put in the place it would state use of electrical welding methods to thaw services is prohibited within the city. MOTION BY BURKART, SECOND BY BRAID TO APPROVE RESOLUTION 18-015 UPDATING THE PRIOR LAKE PUBLIC WORKS OPERATIONS MANUAL POLICY ON FROZEN WATER SERVICE THAWING WITH THE UPDATED LANGUAGE FROM THE CITY ATTORNEY VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B Consider Approval of a Response to the Department of The Interior, Bureau of Indian Affairs Regarding the Proposed Fee to Trust Applications Known as Mni Yaskapi Makoce and Wozupi II City Manager Boyles presented on this agenda report dated January 16, 2018. Briggs: Asked if Boyles could comment on the adjacencies to other trust land and/or fee land; asked if these are adjacent properties. Boyles: Replied yes. Explained the properties are adjacent to existing Shakopee Mdewakanton Sioux Community. Braid: Thanked Boyles for the detailed report. Stated the council reviewed this topic at the Work Session. MOTION BY MCGUIRE, SECOND BY BRIGGS TO APPROVE A RESPONSE TO THE DE- PARTMENT OF THE INTERIOR, BUREAU OF INDIAN AFFAIRS REGARDING THE PRO- POSED FEE TO TRUST APPLICATIONS KNOWN AS MNI YASKAPI MAKOCE AND WOZUPI II AS PRESENTED BY STAFF Braid: Stated the first application seems to be an oversight that was discovered during the water treatment plant discussion from last year; this land was a previous land swap with Scott County and the SMSC who had thought it had already been put into trust for the water treatment plant. Explained it is his understanding the city of Prior Lake has no intentions to adding any type of in- frastructure to that area; the application really affects Shakopee as far as land mass and infra- structure. Noted he is likely to have additional comments for other applications in the future. Thompson: Mentioned this was discussed extensively at the workshop. Stated she is not op- posed to the first request which is part of the water treatment plant. Noted she is concerned with the other parcel; accumulating over time to large pieces of land. Commented on the school district losing money with their tax base. Draft 01 16 2018 City Council Meeting Minutes 4 Briggs: Stated that there is a motion on the table to send letters to the Bureau of Indian Affairs on the specifics of the properties as recommended by staff. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☐ ☒ ☒ Nay ☐ ☐ ☒ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9C Consider Approval of a Resolution Relating to a Community Event Scheduled for Feb- ruary 3, 2018 in Conjunction with the Super Bowl and a Resolution Authorizing a Tempo- rary Liquor License to the Prior Lake VFW Mayor Briggs presented on this agenda report dated January 16, 2018. McGuire: Asked about the location and who was sponsoring these events. Briggs: Explained Lunds and Byerly’s is working in close association throughout this process; the actual event will take place inside the Southlake Village Mall open area. McGuire: Stated there were other businesses involved. Boyles: Clarified that Minnesota Statues are very careful on public safety, especially when it is related to liquor, beer and wine. Added we are assuring compliance with Minnesota Statue with both of these resolutions by one resolution proclaiming this as a community festival with clearly specifying the event details and another resolution authorizing a temporary liquor license. MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE RESOLUTION 18-016 RELAT- ING TO A COMMUNITY EVENT SCHEDULED FOR FEBRUARY 3, 2018 IN CONJUNCTION WITH THE SUPER BOWL AND RESOLUTION 18-017 AUTHORIZING A TEMPORARY LIQUOR LICENSE TO THE PRIOR LAKE VFW VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES Briggs: Noted volunteers are needed for The Shed at Mystic Lake Casino. Thompson: Asked who people should get in contact with to become a volunteer. Briggs: Replied to contact him or the Chamber of Commerce. Draft 01 16 2018 City Council Meeting Minutes 5 OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update - Public Works Director/City Engineer Wedel presented on this agenda report dated January 16, 2018. Briggs: Requested costs and the affected properties be brought to the City Council for awareness on the County Road 42 project to Marshall Road (Highway 17) project. Suggested councilors par- take in the Street Scaping, Business Continuity or Project Phase work groups involved with the Country Road 21 and County Road 13 downtown project. Thompson: Mentioned she received an invitation to be on a Street Scape and noted she will at- tend. ADJOURNMENT With no further business brought before the Council, a motion was made by Thompson and seconded by Braid to adjourn. The motion carried and the meeting adjourned at 7:40 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager