HomeMy WebLinkAbout5B Credit River Road Final Payment Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 5, 2018
AGENDA #: 5B
PREPARED BY: NICK MONSERUD, ASSISTANT CITY ENGINEER
PRESENTED BY: NICK MONSERUD
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FULL AND FI-
NAL PAYMENT TO CHARD TILING & EXCAVATING, INC. FOR THE CREDIT
RIVER ROAD RECONSTRUCTION PROJECT (CITY PROJECT #TRN15-
000006)
DISCUSSION: Introduction
The purpose of this item is to authorize full and final payment for the Credit River
Road Reconstruction Project which includes Credit River Rd and a portion of Ev-
anston Ave. This project included storm sewer, storm water quality, sanitary
sewer, forcemain, lift station, watermain and street reconstruction.
History
On May 26, 2015, the City Council awarded a construction contract to Chard Tiling
& Excavating, Inc.(Chard Tiling) for the Credit River Road Reconstruction Project,
City Project #TRN15-000006. All work under the contract has been completed in
accordance with the contract. All punch list items have been completed and any
additional repairs will be covered under the project warranty.
Current Circumstances
The final payment amount is $117,296.07. With this payment, the total final con-
tract amount paid to Chard Tiling will be $2,715,931.69. This amount is
$60,141.81 less than the original contract amount of $2,776,073.50 which is 2.2%
under the project budget.
Conclusion
Chard Tiling delivered a quality project, under budget, and has addressed the out-
standing work items. It is appropriate to provide full and final payment at this time.
ISSUES: The final acceptance and payment for the project has taken longer than expected
due to warranty issues. These issues have been rectified.
The final project support costs computations have not yet been completed. How-
ever, it is estimated that there is approximately $10,000 remaining, which should
be sufficient to cover staff time for project as-built and close out.
FINANCIAL
IMPACT:
Funding for the final payment is available in the Construction Fund for this project.
The final project costs are as follows:
2
Construction Contract $2,715,931.69
Engineering, Legal, Admin $224,019.14
Project Cost $2,939,950.83
The original budget for this project was $3,109,422.54.
Funding of this project is proposed on the table below:
FUND AMOUNT
Special Assessment $283,500.00
Tax Levy $798,274.15
Metropolitan Council $25,000.00
Water Fund $438,719.39
Sewer Fund $236,664.06
Water Quality Fund $18,068.32
Street Oversize Fund $179,538.08
Trunk Sanitary Sewer Fund $960,186.83
Total Project Cost $2,939,950.83
The final work requires the transfer of dollars from the Construction Fund into the
Trunk Sanitary Sewer Fund and a transfer of dollars from the Construction Fund
to the Street Oversize Fund.
The transfer from the Construction Fund to the Trunk Sanitary Sewer Fund is
$196,077.51.
The transfer from the Construction Fund to the Street Oversize Fund is esti-
mated to be $28,339.48. This transfer will be made pending the receipt of pay-
ment from Scott County per a Cooperative Agreement between the County and
City.
ALTERNATIVES: 1. As part of the consent agenda, approve a resolution authorizing full and final
payment to Chard Tiling for the Credit River Road Reconstruction Project, Pro-
ject #TRN15-000006.
2. Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
Motion and second to approve alternative #1 as a part of the consent agenda.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
A RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO CHARD TILING & EXCAVATING,
INC. FOR THE CREDIT RIVER ROAD RECONSTRUCTION PROJECT (CITY PROJECT #TRN15-
000006)
Motion By: Second By:
WHEREAS, On May 26, 2015, the City Council adopted Resolution 15-093 which authorized the City
to accept bids and award the City’s standardized construction contract for the Credit River
Road Reconstruction project; and,
WHEREAS, The Contract outlined the improvements Chard Tiling & Excavating, Inc. was responsible
for installing; and,
WHEREAS, These improvements and all other Contract responsibilities are now complete to the
satisfaction of the City; and,
WHEREAS, The City Engineer has reviewed the improvements and has written the acceptance letter
for this project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for Credit River Road.
3. Final payment will be made to Chard Tiling & Excavating, Inc. in the amount of $117,296.07.
4. The City Council hereby authorizes the following transfers for the project:
a. Transfer of $196,077.51 from the Construction Fund #501-80000.00-59203.00-TRN15-000006
to the Trunk Sanitary Sewer Fund #502-00000.00-39203.00
b. Transfer of $28,339.48 from the Construction Fund #501-80000.00-59203.00-TRN15-000006 to
the Street Oversize Fund #503-00000.00-39203.00 upon receipt of payment from Scott County
per the Cooperative Agreement between the County and City.
PASSED AND ADOPTED THIS 5TH DAY OF FEBRUARY 2018
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager