HomeMy WebLinkAbout5I 2017 4th qtr Donations and Grants Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 5, 2018
AGENDA #: 5I
PREPARED BY: DANIELLE AMIRA, ACCOUNTANT
PRESENTER: CATHY ERICKSON, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE FOURTH QUARTER OF
2017
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during October, November and December of
2017 and to authorize city staff to amend the budget for any additional
revenues received and expenditures that may be incurred to comply with
grant agreement and restricted donations.
History
Minnesota State Statute 465.03 requires that the City accept a grant or
demise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 4th quarter of 2017 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 4th quarter of 2017, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received and authorize them to amend the budget. Staff intends to seek
Council acceptance of donations and grants each quarter during the year
and amend the budget when appropriate.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL
IMPACT:
Certain donations and grants and their corresponding expenditures are
reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
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ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve the 4th
Quarter of 2017 Donations and Grants as submitted.
2. Motion and second to remove the Donations and Grants from the
consent agenda for additional discussion.
RECOMMENDED
MOTION:
Alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 4th QUARTER OF 2017
Motion By: Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in accordance with
the terms prescribed by the donor; and
WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to com ply
with grant agreements and restricted donations; and
WHEREAS, The City has received the following donations of money, goods or property during October, November
and December of 2017:
Donor Value Designated Use
Shakopee Mdewakanton Sioux Community $110,000.00 4th Quarter 2017 Police
Shakopee Mdewakanton Sioux Community $18,925.20 AED’s
Xtreme Clean Softwash-Bruce Boe $1,800.00 Lakefront Park playground equipment
cleaning
Integra Telecom $500.00 Candy Crawl
Ryan Park $255.00 Memorial Tree
New Horizon Academy $350.00 Decembrr Dazzle Donation
St. Aubin Agency $100.00 Glow Sticks
US Bank $77.00 Fire Dept.
Prior Lake Lions $1,200.00 VFW Senior Luncheon
Pamela Bakken Foundation $1,000.00 Fire Dept.
City of Shakopee $1,063.81 4th Qtr TZD Grant
Misc Club Prior Donations $15.00 Miscellaneous
Misc Club Prior Donations $118.30 Weekly Wooden Box Donations
MN Pollution Control Agency $3,026.00 3rd Qtr StormWater Grant
Scott County $500.00 Recycling Program
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1.The recitals set forth above are incorporated herein.
2.City staff is authorized to amend the budget to comply with grant agreements and restrictive donations.
3.The grants and donations are hereby officially accepted and acknowledged with gratitude to the
donors.
Passed and adopted by the Prior Lake City Council this 5th day of Feburary, 2018
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VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐☐ ☐ ☐ ☐
Absent ☐☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager