HomeMy WebLinkAbout5F 2019 Budget Schedule Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 19, 2018
AGENDA #: 5F
PREPARED BY: CATHY ERICKSON, FINANCE DIRECTOR
PRESENTED BY: CATHY ERICKSON
AGENDA ITEM: CONSIDER APPROVAL OF A SCHEDULE ESTABLISHING KEY DATES AND
TOPICS RELATED TO THE PREPARATION OF THE 2019 BUDGET AND CAPI-
TAL IMPROVEMENT PROGRAM (CIP)
DISCUSSION: Introduction
The purpose of this agenda item is to propose a process and timeline allowing staff
and council adequate time to discuss all issues associated with preparing the 2019
Budgets and Capital Improvement Program (CIP).
History
The proposed process is similar to what has been followed in prior years.
Current Circumstances
The attached table shows the proposed dates and topics related to the preparation
of the 2019 budget and CIP. Staff will prepare a preliminary general fund budget
early in the process to give both the staff and council a better understanding of the
tax levy necessary to fund operations. This information will be used by staff as
they prepare the CIP. The overall goal is to minimize the tax impacts while main-
taining levels of service and continued investment in the city’s infrastructure.
There are five workshops scheduled to discuss the 2019 budgets and CIP. The
first workshop is scheduled for April 02. At that time, staff will be presenting some
preliminary 2017 year-end results and the long range financial forecast. Staff will
also be asking the council to establish a 2019 preliminary levy target. Having
some direction on what level of property tax increase is acceptable to the council
will save time and effort as staff begins the budget process. At this workshop staff
will discuss development of a Personnel Plan based on Council direction. This is a
key element of the city’s plans going forward since the addition of staff impacts
both operations and the CIP.
Conclusion
The Council should consider approving the proposed schedule establishing key
dates and topics related to the preparation of the 2019 Budget and CIP. The table
will be posted on the city website as public information.
ALTERNATIVES: 1. A motion and second as part of the consent agenda to approve the 2019 Budg-
ets and CIP schedule, as proposed or as amended by the city council.
2. A motion and second to remove this item from the consent agenda for addi-
tional discussion.
RECOMMENDED
MOTION:
Alternative 1.
4646 Dakota Street SE
Prior Lake, MN 55372
2019 Preliminary Budget & Capital Improvement Program Schedule
NOTE: All Highlighted Meetings Open to the Public
March 30 Dept. Heads submit large budget item requests to Finance
April 2 Council Workshop – Personnel Plan, 2017 Preliminary Year-End and Long-Range
Plan
May 1 Budget instructions provided to Dept. Heads
Approximately
May 14-31 (After
2017 Audit is
Completed &
Closed in BS&A.)
Dept. Heads submit budget requests to Finance
June 1 – June 15 City Manager, Finance and Staff budget review
June 1 Deadline for Staff to complete CIP updates to the following:
1. Transportation Plan
2. Water Operating Plan
3. Sewer Operating Plan
4. Water Quality Operating Plan
5. Equipment Replacement Plan
6. Park Equipment Replacement Plan
7. Facilities Management Plan
8. Technology Plan
June 18 Council Workshop – 2019 Budget Update/2019 CIP Presentation part 1 of 2
July 16 Council Workshop – 2019 CIP Presentation part 2 of 2
August 6 Council Meeting – Public Hearing on CIP/Street Reconstruction Plan/Adopt CIP
August 20 Council Workshop – Preliminary 2019 Budget/Tax Levy Discussion
September 17 Council Meeting – Adopt Preliminary Tax Levy and announce public budget hearing
date
November 5 Council Workshop – Yearend Budget Preview and Final 2019 Budget/Tax Levy
Discussion
November 6-8 Virtual Town Hall Meeting (tentative)
December 3 Council Meeting – Public Budget Hearing and Adopt 2019 Budget and Tax Levy