HomeMy WebLinkAbout18-038 LaserFische Upgrade
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-038
A RESOLUTION AUTHORIZING THE PURCHASE OF LASERFICHE SOFTWARE TO
UPDATE THE CITY DOCUMENT MANAGEMENT SYSTEM AND AUTHORIZING THE
MAYOR AND CITY MANAGER TO EXECUTE THE AGREEMENT FOR PROFESSIONAL
AND CONTRACT SERVICES
Motion By: McGuire Second By: Braid
WHEREAS, The City of Prior Lake is mandated by the Minnesota Government Data Practices
Act to provide access to city documents to the general public; and
WHEREAS,
The City currently uses an outdated software package and licensing agreement for
document management that no longer meets minimum standards; and
WHEREAS,
The updated LaserFiche software provides significant enhancements, process
workflows, and metadata functionality; and
WHEREAS,
The upgrade would simplify document searches, improve efficiency through digital
workflows, and help ensure compliance with data retention requirements into the
future.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City’s Professional and Contract
Services Standardized Agreement for Professional Services with OPG3 in the amount of
$36,556.05.
3. Expenditures for these services will be drawn from General Fund Reserves and coded to
Software (account 101.41920-55570) and Professional Services (account 101.41320-
53100.80).
4. The 2018 General Fund budget will be amended to reflect the amount of the software and
professional services agreement for the Laserfiche upgrade.
Passed and adopted by the Prior Lake City Council this 19th day of March 2018
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☒ ☒ ☒ ☒ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☒
______________________________
Frank Boyles, City Manager