HomeMy WebLinkAboutConsent Agenda TO: Mayor and City Council
FROM: Ralph Teschner, Finance Director
DATE: March 5, 2003
RE: March 1, 2003, City of Prior Lake Treasurer's Report
2/1/o3 3/1/o3
FUNDS BALANCE RECEIPTS DISBURSEMENTS BALANCE
General 4,746,649.64 1,219,678.97 1,480,019.31 4,486,309.30
Sewer & Water 4,683,590.25 469,564.13 413,598.55 4,739,555.83
Storm Water 42,798.51 26,794.99 13,815.33 55,778.17
Transit Services 254,080.92 38,113.26 24,621.46 267,572.72
Cable Franchise Fund 95,404.42 0.00 0.00 95,404.42
Capital Park 1,291,463.76 39,278.76 2,160.44 1,328,582.08
Severance Comp. 207,041.41 557.31 703.28 206,895.44
ED Fed Loan Fund 73,710.07 199.09 0.00 73,909.16
ED MN Loan Fund 27,707.28 606.52 0.00 28,313.80
Downtown Red Fund 150,000.00 0.00 0.00 150,000.00
DAG Special Rev. Fund 477,861.68 345.00 13,834.70 464,371.98
Tax Increment Fund 124,659.99 0.00 0.00 124,659.99
TIF//2-1 (keyland) 584.28 0.00 0.00 584.28
TIF//2-2 (becker) 2,859.69 0.00 0.00 2,859.69
TIF//2-3 (amer/metro) 505.28 0.00 0.00 505.28
TIF//2-4 (commercial) 0.00 0.00 0.00 0.00
TIF//2-5 (e.m. products) 128.10 0.00 0.00 128.10
TIF//2-6 (nbc) 763.91 0.00 0.00 763.91
TIF//2-7 (award print'g) 184.24 0.00 0.00 184.24
TIF/12-8 (dave hansen) 643.44 0.00 0.00 643.44
Equipment Fund 727,424.32 1,964.73 0.00 729,389.05
Building Fund 817,545.40 0.00 0.00 817,545.40
Construction Fund 1,156,749.56 2,212.67 337,529.06 821,433.17
Trunk Reserve 3,586,937.72 91,993.99 1,602,214.84 2,076,716.87
Collector Street 1,892,258.77 4,955.07. 57,688.25 1,839,525.59
Park Reft Imp. '97 98,824.44 0.00 2,000.00 96,824.44
Debt Service 5,162,915.66 69,776.34 2,640.00 5,230,052.00
Agency Fund 493,500.00 46,500.00 9,000.00 531,000.00
Totals 26,116,792.74 2,012,540.83 3,959,825.22 24,169,508.35
INVESTMENT POOL... $24,474,370.00
Investment Ratio... 101.26%
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
TO: Mayor and City Council
FROM: Ralph Teschner, Finance Director
DATE: March 5, 2003
RE: March 1, 2003, City of Prior Lake EDA Treasurer's Report
2/1/03 3/1/03
FUNDS BALANCE RECEIPTS DISBURSEMENTS BALANCE
EDA Special Revenue 70,267.26 4.85 0.00 70,272.11
Totals 70,267.26 4.85 0.00 70,272.11
GRAND TOTAL $70,272.11
FUND DESCRIPTION: These funds are separate and segregated from
all City established funds for the purpose of
accounting only. They are reserved and expended
at the direction of the Prior Lake Economic
Development Authority for specific economic
development activity as allowed by MN Statute.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
CITY OF PRIOR LAKE
Summary of Building Permits Issued
Month of FEBRUARY, 2003
I Number DeClared No. of Declared Value Number of
of Value Permits Prior Year Permits to Date
Permits Prior
year
Single Family 18 4,079,000.00 18 4,041,000.00 38
Dwellings
Townhouses 32 Units 3,074,000.00 20 Units 20 Units 62
32 20 20 Permits
'Permits Permits
Multiple Units ..........
ADDITIONS
AND
ALTERATIONS
1. 24 75,700.00 16 59,000.00 44
Residential
2. Industrial/ .... 3 934,000.00 2
Commercial
(New)
3. Industrial & .... 1 900.00 --
Commercial
(Additions &
Remodels)
4. Mechanical 241 -- 185 -- 464
Permits
TOTAL 315 7,228,700.00 242 6,864,900.00 610
TOTAL DECLARED
VALUE..~O..~ATE/$14,996,000.00
16200 FJ~3Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 44%4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
STAFF AGENDA REPORT
MEETING DATE: MARCH 17, 2003
AGENDA #: 5 E
PREPARED BY: RALPH TESCHNER, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF 2002 4th QUARTER BUDGET
SUMMARY REPORTS AND GENERAL FUND OVERVIEW
DISCUSSION: The City Council has directed Staff to prepare an accompanying
written narrative that would serve as an informational excerpt to the
quarterly budget reports. Attached to the 4th Quarter Budget Report
is a document entitled "Budget Report Overview" for the General
Fund that is intended to satisfy your request. The 4th Quarter Budget
Reports shows the status of expenditures for the full 12 months of
2002 for the General Fund and Enterprise Funds consisting of the
water & sewer, water quality and transit funds.
The "overview" provides information related to those areas within
the general fund budget that have experienced exceptions (normally
+5% variation) to the approved budget levels. The report identifies
revenue shortfalls and surpluses and includes a short explanation as
to the various reasons. Expenditures are also summarized on this
basis.
The "Budget Report Overview" is intended to serve as narrative
support to the Quarterly Budget Report and enhance your
understanding of performance results. Please feel free to contact me
at ~ ~Q~~j
447-9841 for more in rmation.
REVIEWED BY: . _
Attachments: 1. 2002 4t t Summary Reports
2. Budget REport Overview (General Fund)
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
H:\BUDGET\BR. DOC AN EQUAL OPPORTUNITY EMPLOYER
2002 4th Quarter General Fund Budget Summary Report
Budget Amount Expended Percent
General Government 1,751,202.00 1,740,258.00 99%
Mayor & Council 37,617.00 46,309.00 123%
Ordinance 11,000.00 11,460.00 104%
City Manager 252,905.00 270,167.00 107%
Boards & Commissions 12,964.00 6,034.00 47%
Elections 9,360.00 7,888.00 84%
Director of Finance 108,573.00 107,670.00 99%
Accounting 116,964.00 120,172.00 103%
Internal Auditing 14,695.00 12,130.00 83%
Assessing 54,850.00 55,330.00 101%
Law 254,000.00 223,742.00 88%
Personnel 62,347.00 76,616.00 123 %
Planning & Zoning 260,933.00 252,889.00 97%
Data Processing 102,615.00 100,699.00 98%
Buildings & Plant 262,105.00 259,662.00 99%
Central Garage 190,274.00 189,490.00 100%
Public Safety 2,652,809.00 2,613,955.00 99%
Police 1,949,071.00 1,890,371.00 97%
Fire & Rescue 323,713.00 330,211.00 102%
Building Inspection 336,315.00 358,247.00 107%
Civil Defense 28,900.00 20,569.00 71%
Animal Control 14,810.00 14,557.00 98%
Public Works 1,056,539.00 972,321.00 92%
Engineering 476,850.00 498,512.00 105%
Street 579,689.00 473,809.00 82%
Culture-Recreation 1,377,486.00 1,448,933.00 105 %
Recreation 503,966.00 559,735.00 111%
Parks 808,165.00 818,055.00 101%
Libraries 65,355.00 71,143.00 109%
Economic Development 58,167.00 168,910.00 290%
Debt Service 715,680.00 715,740.00 100%
Contingent Reserve 50,000.00 142,811.00 286%
Revenues 7,661,883.00 9,229,249.00 120%
General Property Taxes 4,703,913.00 4,829,405.00 103%
Licenses & Permits 520,125.00 1,151,825.00 221%
Intergovernmental Revenue 897,415.00 936,022.00 104%
Charges for Services 990,880.00 1,548,592.00 156%
Fines & Forfeits 100,800.00 109,058.00 108%
Miscellaneous Revenue 215,750.00 415,494.00 193%
Other Financing Sources 233,000.00 238,853.00 103%
Total Budget Expenditures 7,661,883.00 7,802,928.00 102%
Total Budget Revenues 7,661,883.00 9,229,249.00 120%
Bt0402 1:23 PM2/26/03
Enterprise Funds
2002 4th Quarter Enterprise Funds Budget Summary Report
Budget Amount Expended Percent
Utility Fund 1,885,108.00 2,050,644.00 109%
Water 709,654.00 843,093.00 119%
Sewer 1,175,454.00 1,207,551.00 103%
Water Quality 256,608.00 239,869.00 93%
Transit Services 382,943.00 308,031.00 80%
Revenues 3,654,270.00 4,070,909.00 111%
Water Utility Revenues 3,044,270.00 3,327,561.00 109%
Water Quality Utility Revenues 160,000.00 178,478.00 112%
Transit Revenues 450,000.00 564,870.00 126%
Total Budget Expenditures 2,524,659.00 2,598,544.00 103%
Total Budget Revenues 3,654,270.00 4,070,909.00 111%
BUDGET REPORT OVERVIEW
(2002 4th Quarter Budget Report)
Expenditures:
General Government
· Mayor & Council' s YTD percentage of 123% was due to per diem compensation that
was newly approved and expenditures incurred within Travel & Conference category
that was associated with the Long Range Planning Committee meeting expenses and
increased workshop activity during the year.
· Ordinance expenses were up slightly at 104% because of increased ordinance
amendments that occurred during the year in an effort to clean up outdated city code
provisions.
· City Manager expenditures of 107% was somewhat above primarily due to a
spreadsheet programming error that resulted in under budgeting the liability cost of
social security and increased meeting expenses.
· Boards and Commissions expenses were significantly less at 47% of budget because
of commissioner vacancies and cancelled meetings.
· Election totals were substantially less than budget parameters at 84% only because
the City deferred purchase of election booths until the next general election of 2004
when an additional voting precinct will have been added.
· Internal Auditing and Assessing totals of 83% represent completion of audit
expenditures for the year however the money set aside for GASB 34 was not needed
this year but will be utilized next year.
· General legal expenditures of $146,804 were right on the $146,000 budget estimate
while prosecution costs of $76,939 were substantially lower than the budget amount
of $108,000. This appears to have occurred because the activity level for Prior Lake
is below that of the other cities percentage wise and because Scott Joint Prosecution
distributes quarterly costs on a percentage basis, our share for the year was less. This
has resulted in the overall legal expense category outcome of 88% for the year and an
aggregate savings of over $30,000.
· Personnel is over at 123% because of expenditures relating to customer service
training, a safety audit and recruitment expenses for the newly established employee
positions that were approved mid-year by the Council. Also employee recognition
expenses exceeded budget allocation.
· Remaining categories were in conformance with budget estimates with overall
General Government budget performance of 99%.
Public Safety
· Police Department expenses were slightly under at 97% because the department had
several position openings during the year that temporarily reduced personnel
expenses within the department.
· Building Inspection Department expenditures of 107% exceeded budget estimates
because of the additional building inspector's position that was approved mid-year by
the Council due to the large increase in building construction.
· Civil Defense costs were relatively low because of the lack of general repair service
that is typically caused by direct lightning strikes to the sirens that occasionally occur
during the year.
· Public Safety total budget performance was a favorable 99% for the year in view of.
the fact that it accounts for the major public service category and a third of the city's
entire general operating budget.
BR0402
Public Works
· Engineering Department expenditures of 105% were a little above budget due to
above normal expenses within the professional services category attributed to the
high level of new development activity that occurred.
· Street Department expenses of 82% were low principally because of position
openings and the bituminous overlay work was not completed this year due to the
prioritization and time constraints of other projects.
· Public Works overall total of 92% was somewhat less than budget estimates.
Culture-Recreation
· Recreation Department closed out at 115% of YTD budget level as dance program
activities exceeded expectations and reached 109% of budget level. Skate park
program staffing costs totaled $20,000 that was not budgeted. In addition the
playground program participation substantially increased which resulted in
supervisory personnel costs for this program to exceed estimates by nearly $12,000.
These are the three primary reasons that Recreation exceeded budget. On the positive
side, as shown under revenues, all recreation fees and program registrations ended up
at 126% as well and exceeded those expenditures that are revenue supported for the
year.
· Parks Department matched budget estimates at 101%.
· Library results came in higher at 109% of budget because of the wainscoting work,
ceramic tile replacement for the Library entrance and the lobby wall painting.
· Culture-Recreation totals of 105% were somewhat above budget estimates.
Economic Development
· The budget expenditure variance occurred as a result of paying off the Hennen
building contract for deed and purchasing Joe's Pizza parcel.
· Economic Development totals are within budget estimates at 102% upon excluding
these Council approved real estate transactions.
Contingent Reserve
· Two major expenditures of approximately $125,000 comprised the majority of the
contingency expenditures in 2002. The largest expense was a condemnation award
payment of $72,000 to Boderman and $53,000 for the digital document imaging
system. The remaining Contingency expenditures were fairly small and consisted of
insurance deductible payments made to the LMCIT and hazardous waste analysis
relating to the old Prior Lake dump site along CSAH 44. These actions pushed total
expenditures within the $50,000 Contingent Reserve in excess of $142,000.
Expenditure Summary:
Total unaudited 2002 General Operating Budget expenditures are projected to be
$7,802,928 when including outstanding encumbrances. This amount represents 102% of
the approved 2002 City of Prior Lake Operating Budget (7,661,883). These totals
compare with actual budgetary performance of 105%, 99%, and 98% for the preceding
years of 2001, 2000, and 1999. As in 2001 opportunistic real estate acquisitions and
court condemnations resulted in total General Fund expenditures exceeding budget.
Revenues:
· Current property tax collections resulted in a 100% collections rate that included a
one-time excess TIF distribution back to the City and as a result is above par with
previous years experience on average. When adding in delinquent receipts of past
years the City realized 103% of its 2002 property tax levy.
BR0402
· License & Permit fees were well ahead of projections at 221% as building permit
activity was at an all time record high with 813 units constructed in 2002. This
resulted in all building related revenue sources to exceed full year estimates by nearly
$632,000 and accounted for nearly the entire increase.
· Intergovernmental revenue was somewhat above budget at 104% as the city's pass-
through state fire pension aid was nearly $23,000 higher than the previous year and
the SMDC agreed to increase their police and fire contract payment by $15,000 more
than originally budgeted.
· Charges for Services were significantly above expectations at 156% of revenue
realized. The difference was primarily the result of five occurrences; zoning &
subdivision receipts of $27,000 were way above normal, plan check fees generated an
additional $361,000 of revenue due to the above referenced level of building permits,
park program registrations, particularly in the dance program, exceeded estimated
revenues by nearly $63,000 a one-time project administration fee transfer adjustment
accounted for an increase of almost $45,000 and facility rental fees were up by
almost $19,000 because of our additional commercial rental property.
· Fine revenue came in at 108% of budget. County court fine receipts amounted to
$85,000 or $1,000 more than estimated while the Scott Joint prosecution efforts
boosted restitution recovery in excess of an additional $7,000.
· Miscellaneous Revenue was up extraordinarily at 193% due to the continued strength
of developer agreement revenue of $194,000 that exceeded the standard budget
estimate of $35,000. This was the result of several large development phases coming
on line in 2002. Plus the city' continued positioning its investments more
aggressively in terms of longer maturities that accounted for interest earnings of more
than $58,000 than projected.
· Other Financing Sources revenue matched budget estimate at close to 103%.
Revenue Summary:
Total 2002 General Operating Budget revenues are projected to be $9,229,249. This
amount represents 120% of the City of Prior Lake's $7,661,883 General Operating
Budget. These totals compare with actual budgetary performance of 117%, 112%, and
107%% respectively for the preceding years of 2001, 2000 and 1999 All four years were
reflective of our extremely strong building economy.
4th QUARTER BUDGET RECAP:
Overall, the 2002 budgetary financial performance was exceptional, as the City's
General Fund balance will have increased by approximately $1,426,322 to a preliminary
unaudited position of $4,780,763 as the results of revenues exceeding expenditures. This
general fund balance amount represents a reserve of 55% based upon the current annual
budget. The above figures are not final. As soon as the City's 2002 financial audit is
completed in May, Staff will report the actual fund balance increase.
The largest four (4) contributing factors to the 2002 preliminary fund balance growth of
$1.4 million are indicated as follows:
2. Developer agreement increase $144,028.00
.... .3..: ............. ..R...e..c...r...e..a..t.! .o...n.....p..r..o...g~..a..m....!..n...c...r..e...a..s...e.. ......................................... $89,335.00
4. Interest earnings increase $58,379.00
.............................................................................................................................. ..r....o..!..a..!..:...:. ......... .,....!.,...2...7....9....,..2....8....8...:..0...0.......,
BR0402.DOC
These factors by themselves accounted for nearly 90% of the total increased revenue
surplus that occurred in 2002. It is important to recognize that the first two revenue items
are growth oriented and extremely elastic. While Prior Lake has experienced impressive
building growth that has supported such revenue levels are not likely to be sustained
over the long term. Also, interest earnings are expected to continue to decline as interest
rates have steadily fallen to record low levels.
These higher than expected revenues is well timed given: 1) the deficit position that the
State of Minnesota finds itself in and the + $400,000 cuts which Prior Lake is likely to
experience in 2003; 2) outstanding litigation against the city; 3) anticipated growth-
related expenditures including the need for a police station/city hall community center
and 4) other transportation and development related expenditures the city will need to
consider.
Because of this market uncertainty, and the certainty of a number of these expenditure
obligations, it is especially important that the City of Prior Lake maintain its financial
strength through a healthy general fund balance.
BR~02,DOC
CITY COUNCIL AGENDA REPORT
MEETING DATE: March 17, 2003
AGENDA #: 5F
PREPARED BY: BILL O'ROURKE, CHIEF OF POLICE
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION
APPROVING A JOINT POWERS AGREEMENT
BETWEEN THE STATE OF MINNESOTA,
DEPARTMENT OF PUBLIC SAFETY AND THE
PRIOR LAKE POLICE DEPARTMENT.
DISCUSSION: History: A Joint Powers Agreement (JPA) currently exists
between the State of Minnesota, Criminal Justice
Information System and the City of Prior Lake, giving the
Prior Lake Police Department a connection to the State's
Criminal Justice Data Communication Network. The new
access agreement seeks to add an important investigative
tool to that agreement; specifically, a connection to the
Minnesota Repository of Arrest Photos.
ISSUES: The new access agreement details the obligations and
requirements placed on the Prior Lake Police Department
for connection to the Minnesota Repository of Arrest
Photos via the Criminal Justice Data Communication
Network.
The access agreement ensures that the necessary safeguards
are in place to assure that the information received, via a
web interface, is only available to cleared personnel of the
criminal justice entity.
FINANCIAL
IMPACT: There should not be any additional costs associated with
the authorization to access the Minnesota Repository of
Arrest Photos. Network communication line costs fall
under the Criminal Justice Data Communication Network
Access Agreement already in place. The Department
currently has the computer equipment necessary to receive
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
such information and access to Department computer
equipment is already limited to authorized personnel.
ALTERNATIVES: (1) Adopt a Resolution authorizing the Mayor and City
Manager to execute the access agreement to the Joint
Powers Agreement.
(2) Take no action and provide staff with direction.
RECOMMENDED A~%
MOTION:
REVIEWED BY:
Frank ~,§gCi~ Manager
RESOLUTION 03-XX
ESOLUTION APPROVING A JOINT POWERS ACCESS AGREEMENT
BETWEEN THE STATE OF MINNESOTA, DEPARTMENT OF PUBLIC
SAFETY AND THE PRIOR LAKE POLICE DEPARTMENT
MOTION BY: SECOND BY:
WHEREAS, the Prior Lake Police Department is connected to the State of
Minnesota Criminal Justice Data Communication Network
(CJDN); and
WHEREAS, the Minnesota Repository of Arrest Photos (MRAP) offers access to
arrest photos through the CJDN; and
WHEREAS, having access to arrest photos is an integral part of a criminal
investigation; and
WHEREAS, safeguards must be in place to ensure that the information is
available only to cleared personnel.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR
LAKE, MINNESOTA as follows:
1) The recitals set forth above are incorporated herein.
2) The Mayor and City Manager are authorized to enter into the access
agreement with the State of Minnesota, acting through its Commissioner
of Public Safety, granting the Prior Lake Police Department access to the
Minnesota Repository of Arrest Photos.
PASSED AND ADOPTED THIS 17th DAY OF MARCH, 2003. YES NO
Haugen Haugen
Petersen Petersen
Zieska Zieska
Lemair Lemair
Blomberg Blomberg
City Manager, City of Prior Lake
16200 t~I~I~.~Q.TS.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 17, 2003
AGENDA #: 5 G
PREPARED BY: JANE KANSIER, PLANNING COORDINATOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING THE
COMMON INTEREST COMMUNITY NUMBER 1097 (MEADOW
VIEW TOWNHOMES) ORIGINAL DECLARATION AND FIRST
THROUGH TWELFTH SUPPLEMENTAL CIC PLATS
DISCUSSION: History: On September 17, 2001, the City Council adopted
Resolution 01-107 approving the final plat for Meadow View. The final
plat consisted of 40.43 acres to be developed with 54 single family lots
and 15 lots for 60 townhouse units.
Current Circumstances: At this time, the developer is requesting
approval of 13 Common Interest Community (CIC) plats. The purpose
of a CIC plat is to allow the subdivision of townhouse or condominium
units into lots for each individual unit for sale to individual owners.
Essentially, the plat creates a lot around the four walls of an individual
unit. CIC plats are typically done following the actual construction of
the buildings in question. The CIC plat does not change the number
of units or the density of the development. (The Council has acted
upon numerous CIC plats for the Deerfield.)
Until the adoption of the new Subdivision Ordinance, effective July 1,
2001, the City did not review CIC plats. These plats were simply
recorded with Scott County. However, the new Subdivision Ordinance
now requires City review and approval of these plats before they can
be recorded. This provision was included in the Subdivision
Ordinance primarily to ensure that these plats complied with all City
requirements.
In spite of the provision in the Subdivision Ordinance, the applicant
was able to record the original CIC plat and supplements 1-9 at the
County without City approval. We have discussed our requirements
with the surveying and engineering companies who typically file these
plats and believe they will refer future requests to us. To correct these
particular plats, the applicant has filed these applications. CIC
supplements 10, 11 and 12 have not been approved or recorded at
this time.
h\03files\03 subdivisions\03cic\meadow view 1-9\cc report.doc
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612)447-4230 / FaxP~)447-4245
AN EQUAL OPPORTUNITY EMPLOYER
The proposed CIC plats encompass the townhouse units on Lots 56-
63, Block 1, and Lots 1-6, Block 2 of the original Meadow View plat.
Because these lots were included in a previous final plat, there is no
development contract required.
Staff has reviewed the CIC plat and finds it consistent with the
approved preliminary and final plats.
The Issues: CIC plats do not require a development contract. The
required developer improvements were included under a previous
final plat, so a Letter of Credit is not necessary. In addition, the City
fees normally associated with a final plat have been collected under
the previous Development Contracts for Deerfield's final plats.
Conclusion: A copy of the CIC plats are attached to this report. Staff
will be available to discuss the details of this plat with the Council.
FISCAL IMPACT: Budget Impact: There are no budget impacts with the approval of
these CIC plats since the building has already been built.
ALTERNATIVES: The City Council has three alternatives:
1. Adopt a Resolution approving the Common Interest Community
Number 1097 (Meadow View Townhomes) Original Declaration
and First through Twelfth Supplemental CIC Plat.
2. Deny the resolution approving the CIC plats.
3. Defer this item and provide staff with specific direction.
RECOMMENDED
MOTION: The staff recommends adoption of Alternative #1 as part of the
consent agenda.
A motion and second to adopt a resolution approving the Common
Interest Community Number 1097 (Meadow View Townhomes)
Original Declaration and First through Twelfth Supplemental CIC Plats
and authorizing~he Mayor and City Manager to sign the CIC plat
REVIEWED
BY:
Frank B, efy~s, ~;ity Manager
1:\03 flies\03 subdivisions\03 cic\meadow view 1-9\cc report.doc Page 2
RESOLUTION 03-XX
RESOLUTION OF THE PRIOR LAKE CITY COUNCIL APPROVING THE COMMON INTEREST
COMMUNITY NUMBER 1097 (MEADOW VIEW TOWNHOMES) ORIGINAL DECLARATION AND FIRST
THROUGH TWELFTH SUPPLEMENTAL ClC PLATS
MOTION BY: SECOND BY:
WHEREAS: On May 7, 2001, the City Council approved the preliminary plat known as Meadow View,
subject to conditions identified by Resolution 01-57; and
WHEREAS: On September 17, 2001, the City Council adopted Resolution 01-107 approving the fin@l
plat of Meadow View; and
WHEREAS: The City Council has found that the Common Interest Community Number 1097 (Meadow
View Townhomes) Original Declaration and First through Twelfth Supplemental CIC Plats
are in substantial compliance with the approved preliminary plat and the approved final
plat for Meadow View; and
WHEREAS: The City Council has approved the Common Interest Community Number 1097 (Meadow
View Townhomes) Original Declaration and First through Twelfth Supplemental CIC
Plats.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PRIOR LAKE,
MINNESOTA, that it should and hereby does require the following conditions to be met, prior to release of,
and recording of said plats:
1. The recitals set forth above are incorporated herein as if fully setforth.
2. The CIC plat and all pertinent documents must be filed with Scott County within 60 days from the date of
final plat approval. Failure to record the documents by May 17, 2003, will render the CIC plats null and
void.
3. The Mayor and City Manager are hereby authorized to execute the CIC Plat on behalf of the City.
Passed and adopted this 16th day of December, 2002.
YES NO
Haugen Haugen
LeMair LeMair
Petersen Petersen
Zieska Zieska
Blomberg Blomberg
Frank Boyles, City Manager
1:\03 files\03 subdivisions\03 cic'~neadow view l-9\resolution.doc I'ar.~c I
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / vax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
~c
8
Fr'l
CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 17, 2003
AGENDA #: 5H
PREPARED BY: CYNTHIA KIRCHOFF, AICP, PLANNER
REVIEWED BY: JANE KANSlER, PLANNING COORDINATOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING THE FINAL
PLAT AND DEVELOPMENT CONTRACT FOR DEERFIELD 11TM ADDITION
(Case File No.: 03-05)
DISCUSSION: History: On January 18, 2000, the City Council adopted Resolution 00-08
approving the preliminary plat for Deerfield. The preliminary plat consisted of
165 acres to be developed with 78 single family lots and 462 townhouse lots,
for a total of 540 units. The plat also includes a 26 acre public park and lots
for common area.
The final plat to be known as Deerfield 11th encompasses the fifth phase of
the Deerfield development. This final plat creates lots for 52 townhouse units.
With the approval of these final plats, there will be 78 townhome units
remaining to be platted in the Deerfield development.
Current Circumstances: The principal requirements for final plat approval
include a signed Development Contract with surety for the installation of
utilities and streets and the satisfactory completion of all preliminary plat
conditions.
Staff has reviewed the final plat and finds it to be in substantial compliance
with the approved preliminary plat. All of the conditions placed on the
preliminary plat have been satisfied. The final plat is subject to six conditions
that must be satisfied prior to the release of the final plat documents.
The Issues: The Development Contract specifies the required improvements
for this plat. Sanitary sewer and watermain trunk area charges and collector
street fees are outlined in the Contract. The parkland dedication requirements
for this plat were paid as part of the original Development Contract. However,
this subdivision will be subject to the $850 per unit park support fee collected
as part of the building permit for each unit.
Conclusion: A copy of the Development Contract is attached to this report.
Staff will be available to discuss the details of this Contract with the Council.
The Developer has reviewed the contract and has no issues.
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AN EQUAL OPPORTUNITY EMPLOYER
FISCAL IMPACT: Bud.aet Impact: Approval of this final plat will allow construction of new
dwellings, which will contribute to the City's tax base. The required
development fees are deposited into the appropriate City accounts.
ALTERNATIVES: The City Council has three alternatives:
1. Adopt the resolution approving the final plat and Development Contract for
Deerfield 11th.
2. Deny the resolution approving the final plat.
3. Defer this item and provide staff with specific direction.
RECOMMENDED
MOTION: Staff recommends Alternative #1. This requires the following motion:
1. A motion and second to adopt a resolution approving the final plat and
Development Contract for Deerfield 11· and authorizing the Mayor and
City Manager to/jign the Development Contract.
ATTACHMENTS: 1. Resolution 03-XX
2. Deerfield 11th Final Plat
3. Development Contract
1:\03 files\03 subdivisions\03 final plat\deerfield 11th\cc report.doc Page 2
RESOLUTION 03-XX
RESOLUTION OF THE PRIOR LAKE CITY COUNCIL APPROVING THE FINAL PLAT OF
"DEERFIELD 11T"'' AND DEVELOPMENT CONTRACT AND SETTING FORTH CONDITIONS
TO BE MET PRIOR TO RELEASE OF THE FINAL PLAT.
MOTION BY: SECOND BY:
WHEREAS: on January 18, 2000, the City Council approved the preliminary plat known as
Deerfleld, subject to conditions identified by Resolution 00-08; and
WHEREAS: The City Council has found that the final plat of"Deerfield 11th'' is in substantial
compliance with the approved preliminary plat for Deerfield; and
WHEREAS: The City Council has approved the final plat of "Deerfield 11th Addition."
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PRIOR LAKE, MINNESOTA, that it should and hereby does require the following conditions to
be met, prior to release of, and recording of said plat:
1. The recitals set forth above are incorporated herein as if fully set forth.
2. The final plat of "Deerfield 11th'' is approved subject to the conditions set forth in this
resolution.
3. The final plat of "Deerfield 11t~'' is subject to the following conditions, which shall be met prior
to release of and recording of the final plat:
a. A current title opinion or commitment of title insurance must be submitted acceptable to
the City Attorney.
b. Payment of all fees prior to release of the final plat mylars.
c. Reductions of the entire final plat be submitted, to the following scales: 1" = 200'; and
one reduction at no scale which fits onto an 81/2" x 11" sheet of paper.
d. Four mylar sets of the final plat with all required signatures must be submitted.
e. The developer must provide financial security, acceptable to the City Engineer prior to
release of the final plat mylars.
f. The final plat and all pertinent documents must be filed with Scott County within 90 days
from the date of final plat approval. Failure to record the documents by June 15, 2003,
will render the final plat null and void.
4. The Mayor and City Manager are hereby authorized to execute the Development Contract
on behalf of the City.
1:\03 files\03 subdivisions\03 final plat\deertield 1 lth~resolution,doc Page 1
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Passed and adopted this 17h day of March, 2003.
YES NO
Haugen Haugen
Blomberg Blomberg
LeMair LeMair
Petersen Petersen
Zieska Zieska
Frank Boyles, City Manager
1:\03 files\03 subdivisions\03 final plat\deerfield 11th\resolution,doc Page 2
CITY COUNCIL AGENDA REPORT
/L
March 17, 2003 ,,, ,\'~
AGENDA #: 51
PREPARED BY: Frank Boyles, City Manag
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AMENDING RESOLUTION 03-11
AUTHORIZING EXPENDITURE FROM THE 2003 CONTINGENCY ACCOUNT
FOR REPAIR OF THE AERIAL LADDER TRUCK.
DISCUSSION: History: On January 21, 2003, I reported that the City's aerial ladder truck was in
need of significant and unbudgeted repairs. As a result, the Council authorized an
expenditure of up to $18,000 from the 2003 Contingency Fund to accomplish the
repairs.
Current Circumstances: All work contemplated in the January 21st report has been
completed. The truck has been tested as well. During the course of testing, one
additional problem was identified. A swivel connecting the rotating ladder unit and
truck body leaks. Included in the swivel are electrical wires, hydraulics and the
water pipe which is mounted on the ladder. The swivel is leaking water outside.
Emergency Apparatus Repair is concerned that it may also be leaking water into
the hydraulics or electrical wires. Emergency Apparatus Repair estimates that this
repair will likely cost $4000.
Conclusion: The Council should consider adopting a resolution amending the
earlier resolution which authorized an allocation of up to $18,000 for this repair. The
new resolution would allocate up to $22,000.
ISSUES: I am not pleased to be returning to the Council requesting additional funds. I do,
however, understand how this problem was missed. When the initial testing took
place, leakage along the ladder pipe was observed. The pump was also operating
at a severely reduced capacity. The two combined conditions caused repair
personnel to miss the leakage at the swivel since water was flowing down the pipe
from leaks located above.
The City still requires the services of this vehicle. Almost all of the repair work has
been completed. Considering the magnitude of the repairs, the City's financial
needs in other areas and the State's budget shortages, I have asked the staff to re-
evaluate the replacement date for this equipment (presently 2005) as part of this
year's Capital Improvement Program update. Fire Chief Sames concurs that
replacement of the vehicle could be moved back modestly on the replacement
matrix.
ALTERNATIVES: (1) Motion and Second to Approve a Resolution Revising City Council Resolution
03-11.
(2) Take no action.
RECOMMENDED MOTION: Alternative (1).
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
I:\COUNCIL~AGNRPTS~003V~ERIAL TRUCI~I~~;.TI~I~t~Y EMPLOYER
RESOLUTION 03-XX
A RESOLUTION AUTHORIZING ADDITIONAL
EXPENDITURE FROM THE 2003 CONTINGENCY ACCOUNT
FOR REPAIRS TO THE AERIAL LADDER TRUCK.
Motion By: Second By:
WHEREAS, significant repairs are needed to keep the aerial ladder in service condition; and
WHEREAS, those repairs were identified, itemized, and completed by Emergency Apparatus Repair in
the amount of $18,000 as authorized by City Council Resolution 03-11; and
WHEREAS, following completion of the originally identified repairs, tests revealed that an additional
repair was required at an estimated cost of $4000; and
WHEREAS, the City Council has determined that, even given the cost of the additional repairs, the
equipment is required to serve the public good and the additional repairs are necessary.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that:
1. The recitals set forth above are incorporated herein.
2. The staff is authorized to proceed with the additional repairs in an amount up to $4000 to be
allocated from the 2003 Contingency account for this purpose.
3. That the total amount now allocated from the 2003 Contingency Account to effectuate allrepairs to
this vehicle shall not exceed $22,000..
PASSED AND ADOPTED THIS 17th DAY OF MARCH, 2003.
YES NO
Haugen Haugen
Vacant Vacant
LeMair LeMair
Petersen Petersen
Zieska Zieska
City Manager, City of Prior Lake
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
DA REPORT
MEETING DATE: MARCH 17, 2003
AGENDA #: 5J
PREPARED BY: SUE MCDERMOTT, CITY ENGINEER
REVIEWED BY: BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
SUBJECT: CONSIDER APPROVAL OF A RESOLUTION REQUESTING A
VARIANCE FROM MUNICIPAL STATE AID STANDARDS FOR THE
TRUNK HIGHWAY 13 FRONTAGE ROAD CONNECTING COMMERCE
AVENUE TO BOUDIN STREET, CITY PROJECT #02-05
DISCUSSION: History
During the past several years the city has discussed proposed
improvements at the intersections of Boudin Street and Commerce
Avenue with TH 13. The City of Savage is the lead agency for the project
due to development along the east side of TH 13 in Savage. On May 6,
2002, the City Council approved Resolutions 02-69 and 02-70 entering
into a memorandum of understanding with the City of Savage for the
design and construction of the intersection improvements and authorizing
WSB & Associates to design the project. This project is in the adopted
2003 Capital Improvement Program.
The purpose of this agenda item is to authorize a submission to the
Minnesota Department of Transportation (MnDOT) for a variance to
Municipal State Aid (MSA) Standards for the proposed TH 13 frontage
road project, which connects Commerce Avenue to Boudin Street.
Municipal State Aid (MSA) funding is to be used to assist in financing this
proposed project. MSA rules require that streets must be designed to a
30 mph speed limit, which requires a radii curve length of 300 feet. The
preferred alignment as shown on the attached drawings would have 20 to
25 mph curves (with a radii length ranging from 160 to 200 feet) instead of
the required 30 mph curves at two locations shown on the attached
exhibit. WSB and staff are of the opinion that this variance is a minor
adjustment in the speed limit in the area and would not cause any traffic
problems. These curve variances will save the City substantial right of
way acquisition and restoration costs estimated at $1,111,500 as 30 mph
curves required 5300 square feet of additional commercial land
acquisition. This cost includes land acquisition, lost revenue and
additional construction costs.
DISCUSSION: In order to minimize costs and disruption to adjacent properties and to
utilize Municipal State ,Aid Funds on the TH 13 frontage road, a variance
162(~E~,~ve. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
this time will allow the State Aid committee to review the request and, if
approved, will provide the City with off-system MSA funds to complete the
TH 13 frontage road construction project in 2003.
ALTERNATIVES: There are two alternatives for the City Council to consider:
1. Approve a motion as part of the Consent Agenda to adopt a
Resolution requesting a variance from Municipal State Aid standards
for construction of the Ring Road, City Project No. 01 - 01.
2. Deny this item for a specific reason and provide staff with direction.
RECOMMENDATION: Alternative No. 1.
ACTION REQUIRED: A motion and second to adopt a Resolution requesting a variance from
Municipal State Aid standards for construction of the TH 13 frontage
road, City Project #02-05.
REVIEWE1 BY
REQVARIANCECOMMERCE
RESOLUTION 03-XX
RESOLUTION REQUESTING A VARIANCE FROM
MINNESOTA STATE AID STANDARDS FOR
CONSTRUCTION OF THE TRUNK HIGHWAY 13 FRONTAGE ROAD
CITY PROJECT #02-05
MOTION BY: SECOND BY:
WHEREAS, The City of Prior Lake has planned the new Trunk Highway frontage road
connecting Commerce Avenue to Boudin Street, and
WHEREAS, The City of Prior Lake will be expending Municipal State Aid Funds on the
improvements of this street, and
WHEREAS, It is the desire of the City to utilize one 20 mph and four 25 mph design speed
curves instead of the required 30 mile per hour design speed curves between
the intersections of the frontage road with Boudin Street and Commerce
Avenue for this improvement, and
WHEREAS, The City Council finds that the revised alignment of the frontage road is
beneficial since less property will be removed from private ownership, it
minimizes the loss of adjacent developable property, and the cost of the
property required for the roadway is reduced by an estimated $1,111,500 and
roadway safety is not sacrificed.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA that the City of Prior Lake, Minnesota:
1. Hereby requests a variance from the Minnesota Rule 8820.9936, State Aid Geometric
Design Standards for a reduction from a 30 mile per hour design speed to a 20 to 25
mile per hour design speed for the horizontal alignment curves in the vicinity of the
intersections of the frontage road with Boudin Street and Commerce Avenue.
2. The City Manager is hereby directed to submit the variance request.
162~l~t~}~t[°~)~e. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Passed and adopted this 17th day of March, 2003.
YES NO
Hausen Hausen
Blomberg Blomberg
LeMair LeMair
Petersen Petersen
Zieska Zieska
{Seal} City Manager
City of Prior Lake
variance request resolutionboudin