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HomeMy WebLinkAbout4A 02 05 2018 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES February 05, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Public Works Director Wedel, Assistant City Engineer Monserud, Police Lieutenant Stanger, Water Resources Engineer Young, Public Works Superintendent Theisen and Executive Assistant Schroeder. Councilors McGuire and Thompson were absent. PUBLIC FORUM Mayor Briggs reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Paul Perez, 16364 Victoria Curve SE: Noted he is a member of the Prior Lake Rotary. Pre- sented the Year in Review document that captures everything the Rotary does and who it bene- fits. Doug Gesme, 2490 Redwing Trail, Jordan: Stated they value the relationships they have with other local organizations especially the City of Prior Lake and highlighted the charitable giving in the report. Added the effort of the Rotary goes back into the local community, regional community and across the globe. Darcy Rose, 18301 Victoria Road: Explained she is the co-chair for the 2018 Lakefront Music Fest that is growing each year; in 2017 there were 10,442 people that attended on Friday and 14,217 people that attended on Saturday. Stated the non-profit payout was $108,550 which went to the schools and YMCA; 3,000 volunteers worked over 900 hours for the event. Noted the date for 2018 is July 13 and July 14 which will feature a new VIP area and with upgraded security for the entire event. Thanked the city for their support and the volunteers who make the event possi- ble. Briggs: Thanked the Rotary for all they do and noted the amazing attendance last year at the mu- sic festival. Braid: Echoed Briggs comments and stated this event is needed for the city. Tom Wolf, 19225 Fox Field Drive: Stated at elections on November 6, 2018 people will wonder how candidates make it onto the ballot. Explained that February 6, 2018 is the caucus night where the process begins. Encouraged the community to f ind a caucus to attend and learn about the candidates who will be on the ballots in November. Woody Spitzmueller, 427 Grainwood Circle: Stated Club Prior is having their 10-year anniver- sary which means the AARP Income Tax Assistance volunteer program would celebrate 10 years as well. Explained it is held each Tuesday from February 6 until April 10, 2018; volunteers attend training so they can assist senior adults and qualified low-income families with free tax prepara- tion. Noted the doors open at 9:00 am tomorrow and there is no need to stand in line outside in the cold; they will be able to assist everyone. DRAFT 02 05 2018 City Council Meeting Minutes 2 APPROVAL OF AGENDA MOTION BY BURKART, SECOND BY BRAID TO APPROVE THE AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☐ ☐ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☒ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY BURKART, SECOND BY BRAID TO APPROVE THE MINUTES OF THE JANUARY 16, 2018 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☐ ☐ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☒ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of a Resolution 18-018 Authorizing Full and Final Payment to Chard Tiling & Excavating, Inc. for the Credit River Road Reconstruction Project (City Project #TRN15-000006) 5C. Consider Approval of a Resolution 18-019 Ratifying the 2018-2020 Collective Bargaining Agreement Between the City of Prior Lake and Law Enforcement Labor Service (LELS) Representing Police Officers 5D. Consider Approval of a Resolution 18-020 Ratifying the 2018-2020 Collective Bargaining Agreement Between the City of Prior Lake and Teamsters Representing Police Ser- geants 5E. Consider Approval of 4th Quarter 2017 Investment Report 5F. Consider Approval of a Resolution 18-026 for a Cooperative Agreement with Scott County for Flashing Yellow Arrow Project 5G. Consider Approval of a Resolution 18-021 Accepting Bids and Authorizing the Execution of the City's Standard Construction Contract for the Sand Point Beach Park Ponds Maintenance and Retrofit Project 5H. Consider Approval of Resolution 18-022 Authorizing the Mayor and City Manager to En- ter into an Agreement with the State of Minnesota Related to the Acceptance of Federal Funds 5I. Consider Approval of a Resolution 18-023 Accepting Donations and Grants to the City During the 4th Quarter of 2017 DRAFT 02 05 2018 City Council Meeting Minutes 3 Burkart: Recognized Assistant City Manager Lori Olson on her work on the peaceful negotiations for the collective bargaining efforts on agenda item 5C and 5D. MOTION BY BRAID, SECOND BY BURKART TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☐ ☐ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☒ ☐ ☐ The motion carried. Briggs: Called attention to agenda item 5I for the significant gifting that the city has received in the fourth quarter. Stated the Shakopee Mdewakanton Sioux Community for their generous dona- tion in support of the police department for $110,000 as well as $18,925.20 for AED’s. Acknowl- edged Integra Telecom for their donation of $500 towards the Candy Crawl; New Horizon Acad- emy for the DecemBRRR Dazzle and the Prior Lake Lions for their annual contribution of $1,200 for the senior luncheon; among all the others who have donated as well. PRESENTATIONS 6A Rotary Gateway Sculptor Presentation City Manager Boyles presented on this agenda report dated February 05, 2018. Lowell Pajari, ArtScape Lights: Thanked the city for having him and noted it was an honor to have a sculpture in the park. Explained he had the idea to make the sculpture called Marshland for an art show but believes it to be in a much better location. Noted he has lived here for 45 years and it is great to have something in a permanent location. Stated he primarily makes garden and landscape lighting; Tony Schmidt from Accentual Lighting is who he utilizes for the lighting and stated he will be adding a 4x6 bronze plaque for the sculpture. Briggs: Stated the city has been a benefactor of his work with a sculpture in the lobby at City Hall and now the sculpture in the park can be enjoyed for those who enter the park. PUBLIC HEARINGS No Public Hearings Scheduled OLD BUSINESS 8A Consider Approval of a Resolution Accepting the Revised Feasibility Report and Or- dering the Public Hearing for the Duluth/TH13 Improvement Project Public Works Director/City Engineer Wedel presented on this agenda report dated February 05, 2018. Braid: Stated this project has been reviewed during various work sessions and council is knowl- edgeable with it. Added MNDOTs contribution of almost $710,000 plus the $400,000 state aid DRAFT 02 05 2018 City Council Meeting Minutes 4 covers nearly 50% of this project which will reduce the burden on our taxpayers and the busi- nesses. Thanked Wedel for getting the additional funding. Asked if Wedel has been in contact with the businesses and asked if they support this option. Wedel: Responded he has contacted all of the businesses and they have all wanted to see the mini roundabout to help facilitate traffic flow through this area. Braid: Stated in the report we are doing a lot to maintain business access for this project; he would like to capture the positive things on this project to transfer this knowledge to the down- town businesses as well for the Highway 13 and County Road 21 project. Briggs: Noted there was a Construction Advisory Committee with representatives from Holiday, Wells Fargo, Ace, South Lake Village Mall and The Pointe, so there is excellent representation for this project. Burkart: Stated he was pleased with the Special Assessment Committee work and dialog on this project and thanked Thompson for her representation. Questioned why the displayed image does not show the Honest One entrance off of Duluth. Wedel: Responded it should be there but this aerial image has not been updated to include that. Burkart: Requested Wedel to contact the South Lake Village Mall to see if they would like an additional mall entrance monument sign because now would be the time for space to be incor- porated if city code allows it. MOTION BY BURKART, SECOND BY BRAID TO APPROVE RESOLUTION 18-024 ACCEPT- ING THE REVISED FEASIBILITY REPORT AND ORDERING THE PUBLIC HEARING FOR THE DULUTH/TH13 IMPROVEMENT PROJECT VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☐ ☐ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☒ ☐ ☐ The motion carried. NEW BUSINESS 9A Consider Approval of a Resolution Accepting the Feasibility Report and Ordering the Public Hearing to Consider the 2018 Mill & Overlay Project Public Works Director/City Engineer Wedel presented on this agenda report dated February 05, 2018. Burkart: Questioned if this item would come to the Special Assessment Committee. Wedel: Responded this did not go to the Special Assessment Committee since it is a set dollar amount on the fee schedule. Burkart: Asked how long does it take to do a mill and overlay. Wedel: Explained the road is milled to the edge of the street about an inch and a half, up to the curb line which builds a thicker section that also helps improve the drainage on the streets. Stated the process goes quick; last year’s project was about 6 weeks. Burkart: Questioned if it makes sense to move the equipment around the city for the little sec- tions verses all the work to be completed in one larger area. DRAFT 02 05 2018 City Council Meeting Minutes 5 Wedel: Responded we do try to keep the street areas together but there are some areas you do not have a choice on. Braid: Stated when there is construction on County Road 42 and Highway 13, have we thought about the phasing to get these projects done before those large projects start. Wedel: Replied this type of project does not shut the road down and for most people it will not affect how people travel on a daily basis. MOTION BY BURKART, SECOND BY BRAID TO APPROVE RESOLUTION 18-025 ACCEPT- ING THE FEASIBILITY REPORT AND ORDERING THE PUBLIC HEARING TO CONSIDER THE 2018 MILL & OVERLAY PROJECT VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☐ ☐ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☒ ☐ ☐ The motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES Braid: Stated Technology Village and First Stop Shop received Program of the Year award from the Economic Development Association of Minnesota for the 2018 Fast Track Business Chal- lenge. Explained the program of the year recognizes creative new programs initiatives that have been developed to help businesses thrive, grow and prosper. Thanked Jo Foust from First Stop Shop and Casey McCabe with the city for all of their work to make this happen. Briggs: Compliment the Chamber of Commerce members of the Citizens Engagement Commit- tee for their time to staff The Shed at Mystic Lake that welcomed guests into the casino and Prior lake. Noted the Mystic Lake was generous for allowing the opportunity to win prizes for a shop- ping spree in downtown Prior Lake. Stated this was labeled the Prior Lake Polar Palooza which included The Shed, Ladies Night Out, Hot Dish Competition and Outdoor Family Fun Day; it was successful and a ton of fun; we hope to continue the event in 2019. OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update - Public Works Director/City Engineer Wedel provided an update. ADJOURNMENT With no further business brought before the Council, a motion was made by Braid and seconded by Burkart to adjourn. The motion carried and the meeting adjourned at 7:56 p.m. DRAFT 02 05 2018 City Council Meeting Minutes 6 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☐ ☐ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☒ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager