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HomeMy WebLinkAbout4B 03 19 2018 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES March 19, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson and Braid, City Manager Boyles, City Attorney Schwarzhoff, Finance Director Erickson, Police Chief Elliott, Fire Chief Steinhaus, Community Development Director McCabe, Planner Matzke, Public Works Director/City Engineer Wedel, Assistant City Engineer Monserud and Executive Assistant Schroeder. Councilor Burkart was absent. PUBLIC FORUM Mayor Briggs reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Mike Vierling, 13985 Pike Lake Trail: Noted an apartment unit going up on CR42 and Pike Lake Trail and he lives on a dairy farm right across the way. Explained he has issues with people park- ing on the side of the road preventing the ability for semis to access his driveway. Added he will soon have farm machinery that will need to enter and exit his property and he cannot make the turn to exit due to cars that are parked on the road. Noted he contacted the Police who made a report, took pictures and put up temporary no parking signs then was instructed to ask the City Council for permanent no parking signs. Briggs: Explained they will work with City Manager Boyles and contact Vierling. APPROVAL OF AGENDA MOTION BY THOMPSON, SECOND BY MCGUIRE TO APPROVE THE AGENDA WITH THE REMOVAL OF ITEM 4A TO BE BROUGHT BACK AT A FUTURE MEETING VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY THOMPSON, SECOND BY MCGUIRE TO APPROVE THE FEBRUARY 20, 2018 REGULAR MEETING MINUTES DRAFT 03 19 2018 City Council Meeting Minutes 2 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☒ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of Building Permit Summary Report 5C. Consider Approval of Animal Control Services Report 5D. Consider Approval of Fire Department Report 5E. Consider Approval of Police Department Report 5F. Consider Approval of a Schedule Establishing Key Dates and topics Related to the Prep- aration of the 2019 Budget and Capital Improvement Program (CIP) 5G. Consider Approval of an Ordinance 118-02 Amending Prior Lake City Code: 1. Section 106 City Manager 2. Section 107 City Officers 3. Section 108 City Elections 5H. Consider Approval of a Resolution18-029 Approving Settlement of Special Assessment Appeals and Adopting Reassessments for 3380 and 3385 Sycamore Trail SW 5I. Consider Approval of a Resolution 18-030 Authorizing the Purchase of SCBA (Self Con- tained Breathing Apparatus) Replacements and Associated Equipment for the Prior Lake Fire Department 5J. Consider Approval of a Resolution 18-031 for a Revised Cooperative Agreement Be- tween the City of Prior Lake and Scott County for the Flashing Yellow Arrow Project 5K. Consider Approval of a Resolution 18-032 Approving a Certificate of Correction to the Plat of Summit Preserve 5L. Consider Approval of a Resolution 18-033 Authorizing Revisions to the Bylaws of the Prior Lake Fire Relief Association 5M. Consider Approval of a Resolution 18-034 Approving a Temporary On-Sale Liquor Li- cense for the Church of St. Michael 5N. Consider Approval of a Resolution 18-035 Accepting the Improvements for the Pebble Creek Shores Development (#DEV17-000001) 5O. Consider Approval of a Resolution 18-036 Authorizing 2017 Year End Transfers 5P. Consider Approval of a Resolution 18-037 Approving Amendments to the 2018 Budgets for Project Expenditures Carried Forward From 2017 5Q. Consider Approval of a Resolution 18-038 Authorizing the Purchase of Laserfiche Soft- ware to Update the City Document Management System MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE THE CONSENT AGENDA DRAFT 03 19 2018 City Council Meeting Minutes 3 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. Briggs: Commented on agenda item 5I to recognize the work done by staff and Fire Chief Stein- haus for the purchase of the SCBA units which came in $60,000 less than what was anticipated. Noted agenda item 5L for the Prior Lake Fire Relief Association Bylaws amendment which noted the pension had indicated upon completion of 10 or more years of service and becoming vested, the funds could continue to accrue 5% increase in perpetuity. Explained the relief association looked at that and made changes in their bylaws to no longer move forward with that; the net ef- fect is the City of Prior Lake and the tax payers will not see that ongoing potential cost as part of the pension. PRESENTATIONS No Presentations Scheduled PUBLIC HEARINGS No Public Hearings Scheduled OLD BUSINESS 8A Consider Approval of a Resolution Accepting Plans and Specifications and Authoriz- ing Advertisement for Bids for the 2018 Reconstruction Projects (City Project TRN18- 000001) Assistant City Engineer Monserud presented on this agenda report dated March 19, 2018. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE RESOLUTION 18-039 AC- CEPTING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2018 RECONSTRUCTION PROJECTS (CITY PROJECT TRN18-000001) VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. NEW BUSINESS 9A Consider Approval of a Resolution Approving a Preliminary Plat and an Ordinance Amending the Zoning Map to Designate the Property as Haven Ridge South Planned Unit Development Plan Planner Matzke presented on this agenda report dated March 19, 2018. DRAFT 03 19 2018 City Council Meeting Minutes 4 Thompson: Noted the reduced setbacks are going from 10 feet to 4 feet. Asked how many other neighborhoods we have done this way. Matzke: Responded here have not been any done in the 4-foot range yet. Added in general smaller lot sizes with more plantings and rock bed areas in the development are becoming more popular. Explained the city mainly looks at the drainage to ensure there are not issues with the reduced size. Thompson: Asked if these are villas or houses. Matzke: Noted it is a house but due to the size of the home and the lot, the term villa is used. Thompson: Asked if these homes and lots are popular in the Twin Cities. Matzke: Responded these are the smallest Prior Lake has seen to date, but M/I Homes has constructed this type of development before. Thompson: Questioned Matzke if he had issues with these homes and lots. Matzke: Replied the lots and homes meet all the appropriate requirements. Braid: Noted he followed this through the Planning Commission and the only thing they men- tioned was to make sure the tree replacement in the area was appropriate. Requested a sign on the dead-end road to indicate future development. Briggs: Stated the section of trail in this development is going to be maintained by the HOA. Asked if it will be the same quality of trail the city maintains. Matzke: Explained it will be built to the same specifications as the city’s trail system; the HOA will have a presence due to maintaining their sidewalks, trails as well as private lots and out ar- eas in this development. Briggs: Asked if the HOA trail in a critical path or link to the adjacent communities. Matzke: Replied yes it connects into Savage’s trail system and there is a southern trail section through the development connecting areas of interest. MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE RESOLUTION 18-040 AP- PROVING A PRELIMINARY PLAT AND AN ORDINANCE 118-03 AMENDING THE ZONING MAP TO DESIGNATE THE PROPERTY AS HAVEN RIDGE SOUTH PLANNED UNIT DEVEL- OPMENT PLAN AND RESOLUTION 18-041 ADOPTING THE SUMMARY OF ORDINANCE 118-03 AND THE PUBLICATION OF SAID SUMMARY VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. 9B Consider Approval of a Report from the Bylaws and Compensation Task Force Relat- ing to Bylaw Revisions and Related Matters City Manager Boyles presented on this agenda report dated March 5, 2018. McGuire: Noted the survey Briggs did regarding the start time of council meetings is enough and additional staff time not needed. DRAFT 03 19 2018 City Council Meeting Minutes 5 Briggs: Stated he conducted a survey on Nextdoor and one on Facebook asking if before 5:00 p.m., later than 7:00 p.m. or anytime in between; 6:30 p.m. was the preferred time. Thompson: Asked if the Communications Coordinator performed this survey. Briggs: Responded no this was just something he did on his own. Thompson: Noted the way the questions were asked, 7:00 pm was left out and believed it to be misleading that 7:00 p.m. was not a choice. Noted her concern moving it to 6:30 p.m. is future councils as this council has no problem finishing the work session before 7:00 p.m. but the last council ran right up until 7:00 p.m. Braid: Noted he likes meetings to get done faster but 7:00 p.m. works well because a 4:30 p.m. work session may be hard for people to attend. Stated the council would be taking things in the opposite direction of transparency; it needs to be what works best for the public. McGuire: Stated the proposal is to leave the start time of the works session at 5:00 p.m. and just have it an hour and a half. Responded to Thompson’s comment of past council needing the time, he stated there was unnecessary discussion that could have been wrapped up. Briggs: Agreed with Braid it should be for the people, so it would be best to hear from the public in a better fashion. MOTION BY BRAID, SECOND BY MCGUIRE DIRECT STAFF TO COMMISSION A SURVEY TO PROVIDE COUNCIL WITH A PREFERRED START TIME OF 6:30 P.M. OR 7:00 P.M. Braid: Stated council is spending a lot of effort for something that is not broken; he has not heard complaints that 7:00 p.m. has not worked. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☒ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. Briggs: Noted one change with the bylaws allows younger ages to participate on these commit- tees. MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE ORDINANCE 118-04 AMEND- ING CITY CODE SECTION 105 RELATED TO MAYOR AND CITY COUNCIL AND DIRECT THE CITY ATTORNEY AND STAFF TO FINALIZE THE BYLAWS FOR THE CITY COUNCIL AND VARIOUS ADVISORY BODIES CONSISTENT WITH THE CHANGES PROPOSED BY THE BYLAWS AND COMPENSATION TASK FORCE AND DISTRIBUTE THE REVISED DOC- UMENTS FOR USE DRAFT 03 19 2018 City Council Meeting Minutes 6 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES No Councilmember Liaison Updates OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update - Public Works Director/City Engineer Wedel provided an update. Thompson: Noted she heard there is stop lights going in at 170th and Highway 13. Wedel: Responded that is part of MnDOT’s TH13 project that will happen in 2019. Briggs: Stated he is hopeful that the county regarding their bid opening on TH13/CR42 that they will recognize the cost share at Boudins could be made favorably. Commented the signifi- cance of these arteries into our city and we need to up our game regarding communication. MOTION BY BRIGGS, SECOND BY MCGUIRE TO PREPARE A REQUEST FOR PROPOSAL FOR COMMUNICATION AND COMMUNITY ENGAGEMENT PLANS AROUND OUR 2018- 2019 ROAD PROJECTS McGuire: Requested staff to come back to the council with costs. Briggs: Agreed it will be for the council to decide and proposed council looks at everything that is going on for the opportunity to work with the county on these types of communication for a cost sharing benefit. Braid: Noted the website is an important piece listing the projects in one spot. Noted Briggs makes a lot of sense and other cities do have issues with communication on the road projects; the advanced communication will help the public move around during the construction. Briggs: Stated he thinks something like this is in the purview of our community engagement com- mittee. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. DRAFT 03 19 2018 City Council Meeting Minutes 7 ADJOURNMENT With no further business brought before the Council, a motion was made by Thompson and se- conded by Braid to adjourn. The motion carried, and the meeting adjourned at 8:03 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. _______________________ Frank Boyles, City Manager