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HomeMy WebLinkAbout4A 04 02 2018 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES April 02, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Finance Director Erickson, Police Chief Elliott, Fire Chief Steinhaus, Community Development Director McCabe, Planner Matzke, Public Works Director/City Engineer Wedel, Assistant City Engineer Monserud and Executive Assistant Schroeder. PUBLIC FORUM Mayor Briggs reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Chuck Dresen, 16803 Lyons Ave SE: Passed out brochures to the council. Explained he is ac- tive in the VFW and was part of the committee that put up the grandstand at Memorial Park and now would like to make another donation on behalf of the VFW of the Fallen Soldier Statue. Stated he has spoken with the Parks Foreman who agreed the donation would be acceptable in the park. Ed Speiker, 14511 Kentucky Ave: Stated he is also a member of the VFW and supports Dresen’s request to put the statue in Memorial Park. Explained the history of the VFW and how they would like to make Memorial Park more meaningful for past and present soldiers. McGuire: Stated he believes it is a great idea and thinks the city should help find a proper loca- tion. Briggs: Agreed it is a wonderful idea and thankful for the VFW’s gesture and donation. MOTION BY BRIGGS, SECOND BY MCGUIRE TO DIRECT STAFF TO WORK WITH THE VFW ON PLACEMENT OF THE MEMORIAL DONATION VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF AGENDA MOTION BY MCGUIRE, SECOND BY BURKART TO APPROVE THE AGENDA MOVING ITEM 9B TO 12C DRAFT 04 02 2018 City Council Meeting Minutes 2 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY BURKART, SECOND BY BRAID TO APPROVE THE FEBRUARY 05, 2018 REGU- LAR MEETING MINUTES VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☐ ☐ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☒ ☒ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE THE MARCH 19, 2018 REGU- LAR MEETING MINUTES VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☒ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of a Resolution 18-042 Approving the Deerfield Industrial Park 11th Addition Final Plat and Development Agreement 5C. Consider Approval of a Resolution 18-043 Approving the Haven Ridge Second Addition Final Plat and Development Agreement 5D. Consider Approval of a Resolution 18-044 Approving Off-Street Parking for Charlie's on Prior 5E. Consider Approval of a Resolution 18-045 Authorizing the City Manager to Execute the Annual Contract Between the City of Prior Lake and the Cooperative Purchasing Venture for Road Salt 5F. Consider Approval of a Resolution 18-046 Accepting the Improvements for Jeffers Wa- terfront Addition 5G. Consider Approval of a Resolution 18-047 Authorizing the 2018 Insurance Policy Re- newals DRAFT 04 02 2018 City Council Meeting Minutes 3 5H. Consider Approval of a Resolution 18-048 Approving 2018 Street Maintenance Services through the South Metro JPA and Authorizing the Expenditure of $209,000 for the Same MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PRESENTATIONS 6A Police Officer, Investiture Ceremony Police Chief Elliott presented on this agenda report dated April 2, 2018. Briggs: Administered the Oath of Office to Officer Zapata. Zapata: Thanked the council, family, friends and his fellow officers. RECESS Briggs called a recess at 7:18 p.m. allowing for photos in the chamber. RECONVENE Briggs reconvened the meeting at 7:25 p.m. 6B ADA Transition Plan Public Works Director/City Engineer Wedel presented on this agenda report dated April 2, 2018. Briggs: Asked when would these areas of deficits be changed? Wedel: Responded the intent would be to replace them at the time of a street reconstruction pro- ject unless there was a particular grievance brought to attention. PUBLIC HEARINGS 7A Public Hearing to Consider Approval of a Resolution Vacating a Portion of the Manitou Road NE Right-Of-Way Planner Matzke presented on this agenda report dated April 2, 2018. MOTION BY THOMPSON, SECOND BY BRAID TO OPEN THE PUBLIC HEARING AT 7:36 P.M. DRAFT 04 02 2018 City Council Meeting Minutes 4 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. MOTION BY BURKART, SECOND BY BRAID TO CLOSE THE PUBLIC HEARING AT 7:37 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Braid: Commented that he believes the government role is to serve the people and should not continue to hold land just to have it; he supported the motion. MOTION BY BURKART, SECOND BY BRAID TO APPROVE RESOLUTION 18-049 VACATING A PORTION OF THE MANITOU ROAD NE RIGHT-OF-WAY VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. OLD BUSINESS 8A Consider Approval of a Follow-up Report with Respect to the 2017 Retreat Initiatives City Manager Boyles presented on this agenda report dated April 02, 2018. McGuire: Stated he has mixed feelings; the almost $100k is scary and that would be another big chunk but on the other hand he realizes it is a really ugly entrance to Candy Cove. Explained it is common to see people having issues in that area. Suggested buoys is a bare minimum. Asked if the sheriff’s department would pay half. Boyles: Responded he has contacted them but has not heard back yet. Braid: Supported cleaning up the entrance but it needs to be done in a fiscal manor; the signs and planters are very attractive but that will cost just as much as adding an officer. Added it makes sense to use the buoys and clean up the metal as buoys are a current standard on the lake. Burkart: Requested clarification if the buoy option and it includes the blight. DRAFT 04 02 2018 City Council Meeting Minutes 5 Boyles: Replied yes, it is included. Burkart: Asked if Boyles feels comfortable with the buoys used as navigational directors. Boyles: Noted we would rely on the sheriff’s department. Burkart: Stated he is ok with option A and E as it is a onetime investment, not like an annual po- lice officer position; it seems like a reasonable use of reserves for a one-time investment like this on this busy channel. Briggs: Supported the buoys and channel markers should have been there this whole time along with additional structure buoys. Asked if it is possible to hacksaw off the rusted guardrails as they do not provide anything besides it being twisted metal wreckage. McGuire: Commented that he would like to wait to find out if the sheriff’s department would con- tribute at least 50%. Thompson: Noted there is a little bit of urgency to this to be completed this spring for boater safety. Suggested the community raise funds for this project such as the Lake Association. McGuire: Agreed that it should be done this spring but there is time yet with ice still on the lakes. Burkart: Stated if the blight is cleaned up only above the water, there may be a potential safety concern since the railing will not be there anymore indicating something below. Added building something up would be good from a safety standpoint; it has been sitting there for 70-80 years; the next generations value would be to want to make them attractive. Braid: Stated removing the blight and putting in buoys would satisfy the current needs; this may be something that can be picked up in the future. Thompson: Clarified she does not feel that all the taxpayers should pay for this and it should be an outside fundraising. Agreed the railings do provide a visual for something below the surface. MOTION BY BRIGGS, SECOND BY MCGUIRE DIRECT STAFF TO DISCUSS WITH THE SHERIFFS DEPARTMENT, STATE THE COUNCILS DESIRE TO MAKE IT A SAFE AND AT- TRACTIVE ENTRANCE TO CANDY COVE AND TO FIND A SHARED SOLUTION THIS SPRING Braid: Asked is that for all the options or just the lake buoy option. Briggs: Noted it would be for the lake buoy option and clean up. McGuire: Added it would be the middle rendering with the signage as well. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Boyles: Asked for clarification on the motion. Briggs: Stated staff to meet with the sheriff’s department to find a safe and attractive solution. Noted the next topic is the kids don’t float initiative. McGuire: Commented he can support this but does not know what the additional cost for this would be. Suggested a sunset to this when the lifejackets need to be replaced. DRAFT 04 02 2018 City Council Meeting Minutes 6 Burkart: Stated his vision of it is a pilot project for a year. Noted it could fail, lifejackets could be stolen or fly away in the wind. Clearly there is support in the community for this. Stated there is a concern of liability but we have other areas throughout the city such as ice rinks and playgrounds. Added this is a program that is being rolled out across the country and it adds to our small-town ambiance. Braid: Thanked Burkart for bringing this up and the Optimist Club for the donation but our insur- ance company expressed concerns which this program and he does not want to create a higher insurance rate. Stated there is a continued maintenance need and his biggest concern is not all lifejackets fit all children or activities. Burkart: Responded he would like a donation box for replacements and offer all use sizes at the structure. Thompson: Noted this is a nice idea but also has issues with the liability concern; it gives a false sense of security; people will expect us to provide lifejackets, but parents need to be responsible. Stated her concern about the work level for staff as we are trying to cut things since we do not have money for that now and the community is not asking for this. Briggs: Stated education is a great thing, but he is concerned with the maintenance and staff time. Noted he is comfortable with this if it was a collaborative effort by associations Added he does not support additional city services for this. Burkart: Asked how much is being taken for this; he would be happy to get volunteers to help put up the sign. Added this is a common program throughout the country; he is happy to collaborate with the associations and come back in a year with a follow up. Briggs: Suggested a program on private property. Burkart: Stated he does not know enough to say; the boat clubs already have lifejackets. Stated the pilot project would be at the beach for children that are swimming. Suggested it to be placed on the path from Sandpoint Beach from the parking lot to the beach which would have a display for the kids don’t float program. MOTION BY BURKART, SECOND BY MCGUIRE TO BEGIN INITIAL STEPS AND DESIGN FOR A PILOT PROGRAM AT SAND POINT BEACH VOTE Briggs McGuire Thompson Burkart Braid Aye ☐ ☒ ☐ ☒ ☐ Nay ☒ ☐ ☒ ☐ ☒ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion failed. Thompson: Asked if the remaining items are completed. Boyles: Noted some items will not be completed as directed by the council. Thompson: Requested that the items that are continually ongoing or completed be removed. NEW BUSINESS 9A Consider Approval of a Report with Respect to City Council Meeting Starting Times City Manager Boyles presented on this agenda report dated April 02, 2018. DRAFT 04 02 2018 City Council Meeting Minutes 7 Braid: Asked do we know how many votes were cast by the weekly update. Boyles: Responded that they do not. McGuire: Stated over 100 people took the time to respond and 6:30 p.m. is the favored time; noted this is sensitive to staff who come in at 8:00 a.m. and it will save money of consultant time. Thompson: Noted she is on the opposite side of this since they used all the work session time this week which is the only time the council gets to speak as a group. Briggs: Commented the desire is for a meeting start time that would make it more conducive for the residents to make it to a meeting. Added it is not what is best for us but what is best for resi- dents; mentioned there were few in the audience. Noted this is very similar results to what he saw on his short survey. Braid: Noted he is still where he was before; it is a 60/40 split which is not enough for him. Stated school board meetings are at 7:00 p.m. and it is important that we keep that time. Added he would like it to be 6:30 p.m. but it is for the people and he is still at a 7:00 p.m. start time. MOTION BY MCGUIRE, SECOND BY BRIGGS TO APPROVE TO CHANGE THE REGULAR CITY COUNCIL MEETING STARTING TIME TO 6:30 P.M. EFFECTIVE MAY 07, 2018 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☐ ☐ ☐ Nay ☐ ☐ ☒ ☒ ☒ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion failed. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES Briggs: Thanked the SMSC for the five-hour training and those who spoke at the training; it is a good beginning to this type of training. OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update - Public Works Director/City Engineer Wedel provided an update. Briggs: Noted a communication assistance RFP was created this week; asked for the timing of when that will be reported back to council. Wedel: Responded the RFP is planned to be brought back May 7, 2018. 12B Executive Session: City Manager Evaluation Assistant City Manager Olson presented to council on this agenda item dated April 02, 2018. RECESS Briggs called a recess at 8:31 p.m. to conduct a closed session to conduct the City Manager Per- formance Evaluation pursuant to Minnesota Statutes 13D.05 Subd.3(a) DRAFT 04 02 2018 City Council Meeting Minutes 8 12C Consider Approval of a Resolution Setting Forth the Base Salary and Approving an Employment Agreement with the City Manager for 2018 RECONVENE Briggs reconvened the meeting at 9:01 p.m. Briggs: Reported that the city council had completed the city manager performance evaluation pursuant to statute. He indicated that there is a resolution before the city council which would increase the manager’s salary the same amount received by other city employees for the period beginning January 1, 2018 and authorize the approval of an employment agreement. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE RESOLUTION 18-050 SETTING THE BASE SALARY AND APPROVING AN EMPLOYMENT AGREEMENT WITH THE CITY MANAGER FOR 2018 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. ADJOURNMENT With no further business brought before the Council, a motion was made by Thompson and se- conded by McGuire to adjourn. The motion carried, and the meeting adjourned at 9:03 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager