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HomeMy WebLinkAbout05 07 2018 Planning Commission Joint Meeting, Emergining Issues Report Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL WORK SESSION REPORT MEETING DATE: MAY 7, 2018 AGENDA #: A, B PREPARED BY: CASEY MCCABE, COMMUNITY DEVELOPMENT DIRECTOR PRESENTED BY: BRYAN FLEMING, PLANNING COMMISSION CHAIR CASEY MCCABE JASON WEDEL PETER YOUNG TOPICS: A. JOINT MEETING WITH PLANNING COMMISSION B. EMERGING ISSUES INTRODUCTION: A. JOINT MEETING WITH PLANNING COMMISSION Planning Commissioners will be in attendance for a joint meeting with the City Council. Below is an agenda for the discussion. 1. Planning Commission Update. The Planning Commission will provide a summary of recent activity (attached). 2. Comprehensive Plan Chapter Review. Pete Young and Jason Wedel will share an overview of the Surface Water, Wastewater and Water Chapters of the 2040 Comprehensive Plan update. 3. Minimum Lot Standards. Staff will seek direction from the Planning Commission and City Council related to a potential study of minimum lot standard. 4. PUDs and Infill Development. The Planning Commission would like to discuss the role of Planned Unit Developments (PUD) in the residential infill areas of the city. 5. Food Trucks. Staff will provide a summary of recent discussions around food trucks in the community to ensure the City Council and Planning Commission are in support of staff’s recommendation. 6. Development Signage. Staff will provide an update on development signage that will be installed at sites of land use applications for additional public notice. B. Emerging Issues ➢ Wild Oaks Terrace ➢ Recreational Vehicle Storage ➢ Other, as determined by the City Council ATTACHMENT: 1. 2017 Planning Commission Annual Report 1 | P a g e PRIOR LAKE PLANNING COMMISSION (PC) 2017 ANNUAL REPORT Commissioners: Bryan Fleming (Chair) William Kallberg David Tieman Dan Ringstad Jason Tschetter City Staff: Casey McCabe Jeff Matzke Amanda Schwabe Planning Commission Duties: (Bylaws) 1. To acquire and maintain in current form such basic information and background data that is necessary to an understanding of past trends, present conditions and forces at work to cause changes in these conditions. 2. To prepare, draft and recommend amendments to the Comprehensive Plan for review by the City Council on the advice of the City Community and Economic Development Director. 3. To recommend policies to the City Council for guiding action affecting development. 4. To determine whether specific proposed developments conform to the principles and requirements for the Comprehensive Plan and City ordinances. 5. To keep the City Council and the general public informed and advised as to all planning and development matters. 6. To review and make recommendations to the City Council on planned unit development and subdivision proposals. 7. To hold public hearings for subdivision, planned unit developments and rezoning applications and furnish the City Council with information and recommendations of such hearings. 8. To prepare and submit to the City Council within sixth (60) days after the end of the calendar year, a summary report of all variances granted to applicants from January 1 through December 31 of that calendar year. The summary report shall contain such information as deemed necessary and requested by the Council. 2 | P a g e Planning Commission 2017 Accomplishments ➢ Completed a bulk of the 2040 Comprehensive Plan Land Use and Housing Update, working with the City’s land use consultant throughout the process; Publicized a process and timeline. ➢ Evaluated and recommended various zoning ordinance amendments including revisions to Bluffs and Steep Slope areas, Architectural Design for C/I properties, Rec Equipment Storage, Towers/Antennas, Motor Vehicle Sales, and the Transitional Town Center Use District. ➢ Reviewed and recommended zoning actions related to community and economic growth including Prior Lake Revival Professional Building, Blahnik Law Office, Universal Motors, and Port City Bakery and 5 plats totaling 495 residential units. ➢ Acted upon numerous variance applications (12 + 2 in process), and 5 conditional use permits. Planning Commission 2018 Goals ➢ Work with the City’s consultant (Bolton & Menk) to complete final revisions for the 2040 Comprehensive Plan update. ➢ Continue to make decisions and recommendations on subdivision and zoning applications throughout the year. ➢ Evaluate the Subdivision Ordinance and propose amendments, including, but not limited to lot combinations and lot width/size requirements. ➢ Identify ongoing learning opportunities with other metro area communities to facilitate appropriate community development. ➢ Foster and strengthen engagement and dialogue with the broader Prior Lake community. Planning Commission Meetings: ➢ Regular meetings are held on the second and fourth Mondays of each month ➢ 20 meetings and 2 work sessions were held in 2017 Summary of 2017 Planning Commission Action: ➢ Review of PC Bylaws and Enabling Resolution ➢ Election of Officers ➢ Held public hearings for: o 17 variance applications (denied 2 requests) o 6 Conditional Use Permits (CUPs) o 5 Preliminary Plats/PUD applications (totaling 345 residential lots and 150 apartment units) o 8 Ordinance Amendments ➢ Provided recommendations for 2 Comprehensive Plan Amendments and Rezoning applications ➢ Provided comments on 2 Concept Plans ➢ Held 2 work sessions on the Land Use and Housing Chapters of the 2040 Comprehensive Plan Update ➢ Held an open house to collect public comment on the 2040 Comprehensive Plan (Land Use and Housing Chapters) ➢ Conducted joint meetings with the EDA and the City Council ➢ Identified Planning Commission 2017 Accomplishments & 2018 Goals Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL WORK SESSION REPORT MEETING DATE: MAY 7, 2018 AGENDA #: 1B PREPARED BY: JASON WEDEL, PUBLIC WORKS DIRECTOR/CITY ENGINEER PRESENTED BY: JASON WEDEL AGENDA ITEM: EMERGINING ISSUES: WILD OAKS TERRACE MILL & OVERLAY PROJECT INTRODUCTION: Council Member Thompson spoke with a resident from Wild Oak Terrace this past weekend. The resident’s perspective was that if the City received a bad product from the original developer that is not a problem for the residents it is a problem for the City. The road is only 13 years old, if the City would have seal coated at the 7-year mark it wouldn't need a mill and overlay this year. According to this resident a City employee told them this was a miss by the City. The residents called the City to inquire about coming out and sealing cracks, this was 2 years ago, the City told them it was NOT scheduled to be done. The residents came together and hired a contractor and paid for the cracks to be sealed. Two days after that work was completed the City showed up to do crack sealing on their road. The residents feel they have paid taxes to have their road maintained but it was not maintained by the City. For this reason, they don't feel it is fair to assess them for a Mill and Overlay at this time. They feel had the road been properly maintained by the City a Mill and Overlay would not be needed for 7 more years. The resident also stated that the neighborhood is hiring an attorney and will be fighting the assessment. TOPICS: Council Member Thompson is asking if the City should consider a compromise for this particular street. If the City has made some failures regarding road maintenance on Wild Oaks Terrace maybe we should own up to it? The idea of giving any kind of credit on assessments due to the lack of City maintenance is a slippery slope that I don’t think we want to pursue. If we did, we would be opening ourselves up to any neighborhood that believes we haven’t performed timely maintenance. As a City, we certainly try to perform maintenance when it is needed, but we can’t guarantee that we have crack sealed and seal coated streets exactly when they are needed. We have limitations on our budget and we do the best we can with the funding available. I have a fear that almost every street could use this argument to some degree and then we will be negotiating assessments on every project. 2 I certainly understand the frustration the residents of Wild Oaks Terrace have. They feel they didn’t get the original product they should have from the developer and they feel the City hasn’t kept up with maintenance. One option would be to hold off on doing their street. We could delay it and hopefully it won’t deteriorate beyond needing a mill and overlay for a few years. However, this will only delay the inevitable. At some point we would do the mill and overlay and assess for the cost per the City’s fee schedule. We would need to explain to the residents and that the cost will be more expensive in the future. We will be increasing the mill and overlay fee each year per the Construction Cost Index. Based on this, it really isn’t saving the residents any money. It is just delaying it. If the City Council agreed that we should remove Wild Oaks Terrace from the project this year we would need to confirm how we would do that procedurally. We already had the public hearing and ordered the project. There might be some residents on Wild Oaks Terrace that want the project. I believe the council would need to request to reopen the public hearing. We would then need to re-advertise and send out notices to the properties on Wild Oaks Terrace and hold another public hearing.