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Home My WebLink About10A - Winter Maint. Policy MEETING DATE: AGENDA #: PREPARED BY: REVIEWED BY: AGENDA ITEM: DISCUSSION: 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT SEPTEMBER 19, 2005 10A MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR STEVE ALBRECHT, PUBLIC WORKS DIRECTOR/CITY ENGINEER CONSIDER APPROVAL OF A RESOLUTION UPDATING THE WINTER MAINTENANCE POLICY. Introduction The purpose of this agenda item is to update this year's Winter Maintenance Policy to reflect changes in the development of the City. Historv The City Council adopted a Winter Maintenance Policy (WMP) for the City in October 2002. Previous to that time the City followed policies that were not in writing and were not communicated with the City Councilor residents. The purpose of having a written policy is to provide the residents, City Council, and City Staff a mutual understanding of the policies and procedures for winter maintenance on city streets, trails, sidewalks, skating facilities, and parking lots. In a more global sense the policy allows the staff to prepare its annual budget for personnel and equipment which is impacted by the expectations set forth in this policy. The League of Minnesota Cities (LMC) encourages every City to adopt a written Winter Maintenance Policy. This policy is a great communication tool to inform residents and businesses of our snow and ice control procedures. Current Circumstances There are three issues which Staff requires direction from the City Council: 1. Anti-Icing procedures are being proposed to be added to the written policy for this year. Last year, crews tested the anti-icing agents prior to a few storms, to aid in better and easier removal of the snow after a storm. The solution prevents the snow from bonding to the pavement surface and assists with preventing frost and black ice conditions. The tests went very well last year and have become a recommended snow removal tool for the Public Works Department. 2. As part of the 2005 street reconstruction project, a sidewalk was added along Candy Cove Trail on the north side of TH13. The sidewalk was added to provide a school access/safety route for students walking to the schools in the area. Also as part of the reconstruction project, a sidewalk was added along 150th Street between Fairlawn Shores Trail and Fish Point Park. The sidewalk was added to provide a community trail to the area residents, connecting to the residents to Fish Point Park. The sidewalk would be considered a Low Priority, the same as other community trail sidewalks. U:\McConnick\Winter Maintenance Policy\Agenda WMP revisi~~ofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 FINANCIAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: 3. There are various additions to the Priority and Daytime Routes, trails and skating rinks listed on the exhibits in WMP. Most are due to the growth of the City and street reconstruction. Staff will review these orally with the Council, and they are found in the attached WMP. We do not anticipate that these changes will impact large numbers of residents. Conclusion Staff is requesting that the Council approve the changes to the Winter Maintenance Policy so that they can be implemented for the upcoming winter season. A redlined version of the policy is attached, showing all of the proposed additions (see shading). This policy will be updated periodically as the City continues to grow and add streets, trails, and parking lots requiring snow and ice control, or situations arise that drive changes to the WMP. Council should direct staff to make the changes as recommended or recommend changes of their own to the WMP. The changes requested will add to our winter maintenance demands. However, most of the changes are made due to advances in technology and due to the growth of our City and expanding trail needs. The alternatives are as follows: 1. Approve a Resolution approving the Winter Maintenance Policy dated September 19, 2005. 2. Table this item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. Staff recommends alternative number 1. Ste orks Director/City Engineer C:\Docurnents and Settings\cgreen\Local Settings\Ternporary Internet Files\OLKI62\Agenda WMP revisions 9-05.doc 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION OS-XX RESOLUTION APPROVING AN UPDATE TO THE WINTER MAINTENANCE POLICY MOTION BY: SECOND BY: WHEREAS, The City Council adopted a Winter Maintenance Policy (WMP) in October 2002; and WHEREAS, The policy needs to be updated periodically as the City continues to grow and add streets, trails and parking lots requiring snow and ice control; and WHEREAS, Additions to the policy are due to the growth of the City, advances in technology and changes from the annual street reconstruction project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that: 1. The recitals set forth above are incorporated herein. 2. The City Council approves the changes to the Winter Maintenance Policy dated September 19, 2005. Passed this 19th day of September 2005. YES NO Haugen Haugen Flemina Flemina LeMair LeMair Petersen Petersen Zieska Zieska { Seal} Frank Boyles, City Manager U:\McCormick\Winter Maintenance Policy\Agenda WMP revisi~~ofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 . . ., WINTER MAINTENANCE POLICY WINTER MAINTENANCE POLICY Adopted by City Council On October 7t\ 2002 Updated: November 3"',2003 Updated: December 20th, 2004 Updated: September 19th, 2005 1. IntroductionlPurpose The purpose of this Policy is to define and outline snow and ice control objectives and procedures as established by the City of Prior Lake. The City of Prior Lake believes that it is in the best interest of the residents for the City to assume basic responsibility for control of snow and ice on City streets. Reasonable ice and snow control is necessary forroutine travel and emergency services. The City will attempt to provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use City employees, City owned or rented equipment and/or private contractors to provide this service. This Policy supersedes any and all previously written or unwritten policies of the City regarding snow and ice removal. The Public Works Department will review this policy periodically and will amend it as appropriate. In the event of equipment failure, extreme snowfall, or other unanticipated events, deviation from any standards may be expected. 2. When Will City Start Snow or Ice Control Operations? ,. The Public Works Superintendent will decide when to begin snow or ice control operations. The criteria for that decision are: C. Snow accumulation of2 inches or more as measured in the City of Prior Lake; D. Drifting of snow that causes problems for travel; E. Icy conditions which seriously affect travel; 1 WINTER MAINTENANCE POLICY F. Time of snowfall in relationship to heavy use of streets. Snow and ice control operations are expensive and involve the use oflimited personnel and equipment. Consequently snowplowing operations will not generally be conducted for snowfall of less than 2 inches. To assure completion of priority areas, snow removal may be conducted on a 24-hour basis, which may result in snow removal equipment being operated in residential areas during the evening, night, and early morning hours. 3. How Snow Will be Plowed Snow will be plowed in a manner so as to minimize any traffic obstructions. Generally, the center of the roadway will be plowed first. The snow shall then be pushed from left to right. The discharge shall go onto the boulevard area of the street. In times of extreme snowfall, the process of clearing the streets of snow may be delayed, and it may not be reasonably possible to completely clear the streets of snow. Generally, operations shall continue until all roads are passable. Widening and clean up operations may continue immediately or on the following working day depending upon conditions and circumstances. Due to safety concerns for the plow operators and the public, operations may be terminated after 10-12 hours to allow personnel adequate time for rest. Cul-de-sacs will be plowed with one pass along the c~ an outlet for the driveways, with snow being piled in the middle of the cul-de-sac, _. Crews will clean up the cul-de-sac later that day or the following work day as time permits. Snow removal will only occur when no storage space is available in the cul-de-sac area. The downtown area will be plowed from curb to curb with the snow pushed into piles where feasible. Crews will remove the snow piles during non-business hours as stated below. 4. Snow Removal The Public Works Superintendent will determine when snow will be removed by truck from an area. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where piles of snow have been created by City crews. Snow removal operations will not commence until other snowplowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, personnel and budget availability. The snow will be removed and hauled to a snow storage area. 2 WINTER MAINTENANCE POLICY 5. Priorities and Schedule for Which Streets will be Plowed The City has classified City streets based on the street function, traffic volume, and importance to the welfare of the community. Those streets classified as "Snow Plow Routes" will be plowed first. These are high volume streets, which connect major sections of the City and provide access for emergency fire, police and medical services. Exhibit A lists the "Priority Snow Plow Routes". Exhibit B lists the "Daytime Snow Emergency Routes". The second priority streets are those streets providing access to schools and commercial businesses. The third priority streets are low volume residential streets. The fourth priority areas are alleys. Snow removal around fire hydrants will be performed when personnel and equipment are available and will follow the same priorities as explained above, with top priority assigned to clearing around hydrants at schools. 6. Parkin!! Restrictions City Code 901.207 Winter Parking Restrictions: In order to expedite the prompt and efficient removal of snow from the Streets of the City, it is unlawful for any Person to stop, stand or park any Vehicle or permit it to stand on any Street within the City between the hours of two 0' clock (2:00) A.M. and six o'clock (6:00) A.M. from November 1 until March 31 of the following year. At all other times of the year it is unlawful for any Person to stop, stand or park any Vehicle or permit it to stand on any public Street within the City between the hours of two 0' clock (2:00) A.M. and six 0' clock ( 6:00) A .M. a fter a continuous 0 r intermittent snowfall during which there has been an accumulation of two inches (2") or more of snow on any Street, and until the snow has been plowed or removed to the full width of the Street. Any Vehicle parked in violation of this subsection may be towed pursuant to Minnesota Statutes section 169.041. A violation of this subsection shall be a petty misdemeanor. 7. Work Schedule for Snow and Ice Control Equipment Operators Equipment operators will be expected to work eight to ten hour shifts on a regular basis. In severe snow emergencies, operators sometimes have to work in excess often-hour shifts. After a twelve-hour day, the operators will be replaced if additional qualified personnel are available. 8. Weather Conditions Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of City employees and equipment. Factors that may delay snow and ice control 3 WINTER MAINTENANCE POLICY operations include: severe cold, significant winds, and limited visibility. In emergency situations, crews will tolerate severe conditions to clear a path for emergency vehicles only. 9. Use of Sand. Salt and Other Chemicals The City will use sand, salt and other chemicals when there is hazardous ice or slippery conditions. The City is concerned about the cost and the effect of such chemicals on the environment and may limit its use for that reason. 10. SidewalkslTrailslParkin!!: Lots Parks Department Winter Maintenance operations are prioritized according to the following eight categories: IDGH PRIORITY Safety Emergency School Access Public Facility-Building Access MEDIUM PRIORITY High Use Recreation Hockey Rinks LOW PRIORITY Community Trails Pleasure Rinks Time tables for snow removal are based upon the priority of the particular trail, sidewalk, parking lot, skating rink or access as set forth below. Hif!h Snow removal should commence at the end of any snowfall and high priority areas should be cleared in approximately 12 hours. Medium Snow removal will commence after high priority areas have been cleared of snow and may be cleared in approximately 36 hours. Low Snow removal will commence any time after high and medium priority areas have been cleared of snow. Low priority areas may be cleared in approximately 48-72 hours. a. Trails. Sidewalks. Parkin!!: Lots. and Accesses It is the policy of the City to remove snow from the trails, sidewalks, parking lots, and winter lake access areas in accordance with our Winter Maintenance Policy. Exhibit C identifies each trail and sidewalk and whether each is considered high, medium, or low in maintenance priority. Generally the City will remove snow on at least one side of all collector and arterial streets within the City. The City will generally remove snow on trails near schools, most on collector streets, and some that would have to be driven by on the way to other trails. These are listed in Exhibit C. 4 WINTER MAINTENANCE POLICY The following standards are adopted for providing winter maintenance to designated trails, sidewalks, parking lots, and winter lake access: 1. Sidewalks and trails which abut private property shall not normally be cleared of snow unless designated within this Policy. It shall be the responsibility of the property owner to keep sidewalks clear of snow or ice in accordance with City Code 701.100. Ifnotice has been sent to owner/occupant and snow has not been removed, the City may choose to remove the snow and ice and charge the cost of removal to the property owner. The property owner would first receive an invoice showing the appropriate charges. Failing to pay the invoice would result in a one year special assessment against the benefiting property. There is a minimum of $1 00 flat fee (or as determined periodically by the City Council) for snow removal, and the City reserves the right to charge additional fees as may be reasonable and appropriate. 2. The designated sidewalks, trails, parking lots, accesses, and rinks are normally plowed, blown or swept. The method of snow removal depends on the amount and type of snowfall. 3. Designated trails and sidewalks will be cleared as thoroughly as possible but need not be cleared of all ice and snow, nor maintained to bare pavement. b. Skatin2 Rinks The following standards are adopted for providing winter maintenance to hockey and pleasure ice-skating rinks which are listed on Exhibit D: 1. All rinks will be swept and flooded Monday through Friday if needed. 2. If rinks become rough or uneven due to weather conditions, i.e., warm weather, frost boils, or freezing rain, rinks will be shaved Monday through Friday to improve ice surface. 3. In the event of snow: a. No rink will be maintained until snow fall ceases. b. Maintenance crews will not normally be called in on the weekends or holidays to maintain rinks, unless snow fall exceeds 2". c. Hockey rinks are ranked as a medium priority and therefore will not be maintained until high priority winter operations are completed. d. Pleasure rinks are ranked as a low priority and therefore will not be maintained until high and medium winter operations are completed. 5 WINTER MAINTENANCE POLICY 4. If the condition of the ice becomes a safety concern, rinks may be closed at the discretion of the Parks Maintenance Superintendent. 5. For safety reasons, the City has a weather policy which determines rink closing. The warming house and rinks will be closed if the actual air temperature is -5 degrees Fahrenheit or colder, or the wind chill is -25 degrees Fahrenheit or colder. The weather cancellation hotline is 952.447.9825 11. Ri2ht-of-Wav Use The intent of the right-of-way is to provide room for snow storage, public and private utilities, sidewalks, street lights, signage and other City uses. However certain private improvements such as mailboxes are permitted within this area. Other private improvements are not permitted. a. Mailbox Mailboxes must be installed in such a manner as to provide access by Post Office personnel or other parcel carriers and to allow for Public Works equipment to maintain the streets. A drawing showing the proper details for mailbox placement is attached as Exhibit E. Mailboxes and posts should be constructed securely enough to withstand snow rolling off a plow or wing. Any posts that are rotten or too weak to withstand winter weather will not be the responsibility of the City. The City will bear the cost of the repair of a damaged mailbox only if it is a result of City equipment actually hitting the mailbox, not from the weight of snow. The City will install a replacement mailbox and post which shall be a standard size non-decorative type; or the mailbox owner will be reimbursed up to $30.00 toward the cost of a replacement mailbox and post. The City will make temporary repairs to mailboxes for mail delivery if City plows actually hit a mailbox. When weather and time permit, the Public Works Department will complete the repairs. Damage resulting from snow is the responsibility of the property owner/resident. Removing snow from the mailbox and maintaining access to the mailbox is the responsibility of the property owner. b. Boulevard Sod The City shall, when it receives a complaint, record the location of alleged damage to sod caused by contact with City equipment. The location will be reviewed by the Public Works Department in the spring when the extent of the alleged damage can be verified. Frequently the damage looks more severe immediately after occurring than it does when the snow has melted in the spring. If the sod needs repair as determined by the Public Works Department, the Public Works Department shall either sod or seed the damaged area. New topsoil may be placed if deemed necessary. City staffwill water the new seed/sod once; it will then be the 6 WINTER MAINTENANCE POLICY residents' responsibility to water and maintain the damaged area. The cost of the repairs are borne by the City. To reduce the areas of damaged sod by City equipment, the City will provide markers free of charge to residents to place along their curb to mark the edge of the road for the equipment operators. If there is damage to a boulevard a rea caused by City equipment, the City maintenance crews will give priority to those residents who placed the markers along their property. c. Irril!ation. Lil!htinl!. Trees. Fences. Etc. The City will assume no responsibility for damage to underground irrigation systems, private lighting systems, trees, shrubs, specialty grasses, rocks, fences or similar landscaping installed in City controlled right-of-way or easements. 7 9/14/2005 EXHIBIT A PRIORITY SNOW PLOW ROUTES Carria e Hill Road Carria e Hills Parkway Crest Avenue Duluth Avenue Fairlawn Shores Fish Point Road Fish Point Road Crest Avenue CSAH 21 CSAH 42 TH 13 150th Street TH 13 CSAH 21 Western Terminus Eastern Terminus Carriage Hill Road CSAH 21 TH 13 Southern Terminus E & W Oak Point Franklin Trail Fremont Avenue Main Avenue McKenna Road Northwood Road Park Nicollet Avenue Pike Lake Trail Ridgemount Avenue Sunset Trail Village Lake Drive Wilds Parkway TH 13 CSAH 82 Pleasant Street CSAH 42 Fremont Avenue Franklin Trail Carriage Hills Parkway Rutledge Street TH 13 Toronto Avenue CSAH 83 TH 13 Northwood Road Ridgemount Avenue Shakopee Border CSAH12 Toronto Avenue Shakopee Border Main Avenue CSAH12 TH13 CSAH 82 9/1412005 EXHIBIT B DAYTIME SNOW EMERGENCY ROUTES Carria e Hill Road Carria e Hills Parkwa Crest Avenue Dakota Street Duluth Avenue Fairlawn Shores Fish Point Road Fish Point Road Northwood Road Oakland Beach Avenue Park Nicollet Avenue Pike Lake Trail Rid emount Avenue Rustic Road Rut ers Street Shad Beach Trail Sunset Trail Crest Avenue CSAH 21 CSAH 42 TH13 TH13 150th Street TH13 CSAH 21 Western Terminus Eastern Terminus Carria e Hill Road Arcadia Avenue CSAH 21 TH 13 Southern Terminus E & W Oak Point Fremont Avenue Northern Terminus Franklin Trail Carria e Hills Parkwa Rutled e Street TH13 CSAH 42 CSAH 42 TH 13 ~ ~ j .. it: 0 0 'C it: a. ~ a. 0 ~ C3 ~ 0 C) w !;c (,) .. tn .- - .... 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L- ro Q) c..e> -C en .- 3: L- O-C _ 0 == 0 SS Cit\ or Prior 1.~lkc L:\hihit L Mailbox ABC's Helpful hints to protect your mailbox from the snowplow 4~.-44.. Mailbox shown is at correct height. Snowplow blade clears the mailbox. Mailbox shown is below correct height. Snowplow blade hits the mailbox. The Prior Lake Public Works Department would like to remind residents to check their mailboxes to ensure that they meet the following criteria: ~ Front of mailbox should be flush with the back of the curb and 42" to 44" from the top of the curb to the top of the mailbox. @ Newspaper boxes and other containers should be set back a minimum of 6 inches from the back of the curb. @ The post should be set back a minimum of 12 inches from the back of the curb. City of Prior Lake Public Works Department 17073 Adelmann Street SE, Prior Lake, MN 55337 952-440-9675 f-a ~I : ~'!fJJI jili ~!~~tBjf~ f~il !i15~ IPliii!i !!IU'U. !lh~I!;l 'i~tl1 Ii i ..,JI ~llJ'ti- ~1 ~J!~j €- i~ . \ (~.~) ; ,- ~~~ (jI~ \" ~ \P ,', .1............'1 l' .. \/'______~.,.~. 'Ii\ /'3, (~ " ~'- .. ( ..<~)~C \'cc:>"'" - ~ D. , z+oo x I I c ~(,- ~~ l en 0:: 0 :E ::> Zw ~ e Q. U) 0 o a.. ~Il ~ 0:: 1-0 zO:: N ~ ... >- ;2~ ~ >- (.) D. z w< <en W ~ w O::w ~::> l~i tIJ It) ~ C) ~ ::>0:: wO:: Q) 0 ::> 0:: 5< ol- e:: 0 w C3 f.!i W I ~ ::!: u.z ::!:' .5 N - w z 00 w~ ~- ~ w- j-i a= a= w ::> rs~ w- e ::!: 0 a..z ~ 0::> t~J!l ..-- 0 ~ al ::lis ~ 0 Uj 0 ~ w a..w ~::!: ~~i w ~ ~ oz <::!: Z I- a.. 0 U ~ o::z J:O '0 I U) ::> a.. < en(.) ~.lI - 0 (J15 U) a= 0:: 2220 ~ ~ )( 8 J D. ...J It) a.. N \~ "'- ."p';;' I! ~~~~ I -- (.....,.(~~f.'! \( (. j ) ":'':::::,/ ""c J \"",=/ . . 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