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HomeMy WebLinkAbout05 21 2018 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES MAY 21, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Finance Director Erickson, Police Chief Elliott, Community Development Director McCabe, Public Works Director/City Engineer Wedel, Planner Matzke, Assistant City Engineer Monserud and Executive Assistant Schroeder. PUBLIC FORUM Mayor Briggs reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Woody Spitzmueller, 4279 Grainwood Circle NE: Noted on behalf of the Prior Lake Spring Lake Watershed District the alum application on Spring Lake started today with aluminum sulfate released into the water to reduce the nitrate levels in the lake; this process was started four years ago and is the second application. Stated the watershed does a great job monitoring the water quality. Asked residents to be mindful of the barge giving it room and their patience while they load and unload the barge. Stated the Lake Association Board membership drive is going on with lots of interest this year; invited anyone to join the association. Stated they are embarking on their fireworks drive for a louder and bigger show this year which is largely funded by members and lo- cal business people. Thanked the recreation department for the great 10th anniversary event at Club Prior and the first concert in the park. Thompson: Asked how long the alum treatment will take. Spitzmueller: Responded it takes about six days and should be done this Saturday. Briggs: Quested if there is anything the public should not do on the water which this treatment is taking place. Spitzmueller: Replied it is a safe application and does not prevent anyone utilizing the lake nor harm nature. Greg McClenahan, 5212 Hope Street: Stated he has businesses on Franklin Trail and is happy the road improvement project is complete. Explained he understands that irrigation and landscap- ing is to be replaced at the property owners expense following road improvement projects. Re- quested that the vendor or city, as a best practice, should replace the conduits/sleeves to allow the irrigation to run below sidewalks and driveways. Briggs: Requested Boyles to look into the scope of the project to see if this task was noted. Boyles: Noted if that is the councils desire staff can look into this. McGuire: Stated he agreed this should be checked. APPROVAL OF AGENDA MOTION BY BURKART, SECOND BY THOMPSON TO APPROVE THE AGENDA 05 21 2018 City Council Meeting Minutes 2 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE THE MINUTES OF THE MAY 07, 2018 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of March 2018 Treasurers Report 5C. Consider Approval of Building Permit Summary Report 5D. Consider Approval of Animal Control Services Report 5E. Consider Approval of Fire Department Report 5F. Consider Approval of Police Department Report 5G. Consider Approval of a Resolution 18-072 Adopting the Americans with Disability Act (ADA) Transition Plan for the City of Prior Lake 5H. Consider Approval of a Resolution 18-073 Approving an Application from PLate, LLC for the Sewer & Water Fee Deferral Program 5I. Consider Approval of 1st Quarter 2018 Investment Report 5J. Consider Approval of the Preliminary 1st Quarter 2018 Financial Reports 5K. Consider Approval of a Resolution 18-074 Requesting Additional Time to Complete the 2040 Comprehensive Plan Review 5L. Consider Approval of Refuse Hauler License for Randy’s Sanitation Inc. MOTION BY BURKART, SECOND BY BRAID TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ 05 21 2018 City Council Meeting Minutes 3 The motion carried. Briggs: Commended staff regarding agenda item 5H for bringing on this new business in the city. PRESENTATIONS No Presentations Scheduled PUBLIC HEARINGS 7A Public Hearing to Consider Approval of a Resolution Amending the Economic Devel- opment Authority (EDA) Enabling Resolution Pursuant to the Provisions of Minnesota Statutes, Chapter 469 Community Development Director McCabe presented on this agenda report dated May 21, 2018. MOTION BY BRAID, SECOND BY BURKART TO OPEN THE PUBLIC HEARING AT 7:20 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Dave Chromy, President of EDA: Noted the EDA wants to thank council for their past support and stated the resolution will give the EDA more tools to entice more economic development into town. Explained the EDA has been involved in many projects back to 1989 and they want to continue to be able to assist. Noted the resolution will allow the EDA more tools and to be nim- ble in order to assist the council. MOTION BY BRAID, SECOND BY MCGUIRE TO CLOSE THE PUBLIC HEARING AT 7:23 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Braid: Stated the Prior Lake tax base lands squarely on the shoulders of our residents; only about 5% is commercial compared to 15% in Savage and 30% in Shakopee. Noted there is a need to have a highly effective EDA and the EDA has helped facilitate 250% increase in com- mercial development making it one of the top five years for commercial development in our city. 05 21 2018 City Council Meeting Minutes 4 Believed the EDA is highly effective and fiscally responsible. Supported the resolution that will give the EDA a better ability to boost business. Briggs: Echoed the comments made by Braid. Stated this resolution provides authority for the EDA to take action which should have been in place some time ago; it provides the decision- making authority to those closest to the businesses in Prior Lake. MOTION BY BRAID, SECOND BY MCGUIRE TO APPROVE RESOLUTION 18-075 AMENDING THE ECONOMIC DEVELOPMENT AUTHORITY ENABLING RESOLUTION PURSUANT TO THE PROVISIONS OF MINNESOTA STATUTES, CHAPTER 469 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of a Resolution Approving the Annual Financial Report and Man- agement Letter Finance Director Erickson and Jim Eichten, MMKR & CO, P.A. presented on this agenda re- port dated May 21, 2018. Briggs: Asked if there is a diversification from the income streams in our city compared to other cities. Eichten: Responded the report does not break that out but staff could provide that information. Briggs: Stated it is his interest how Prior Lake’s residential/commercial diversification compares to like size cities. Braid: Commented that the annual letter confirms what Erickson and the staff does for our city to operate properly. Erickson: Thanked the finance staff: Jason Etter, Janet Ringberg and Danielle Amira for their help. Briggs: Thanked the staff as well since an audit is an all-encompassing task. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE RESOLUTION 18-076 AP- PROVING THE ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ 05 21 2018 City Council Meeting Minutes 5 Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B Consider Approval of a Resolution Approving the Majestic Preliminary Plat and Pre- liminary Planned Unit Development Planner Matzke and Assistant City Engineer Monserud presented on this agenda report dated May 21, 2018. Braid: Noted he is the Planning Commission liaison so he followed the project through various meetings and the Planning Commission passed this PUD. Stated residents did not have issues about the development itself, just the road connection at which time the Planning Commission tabled this being brought back with some calming measures at which point it passed it 4-1. Stated in the traffic report there are 2,000-3,000 trips per day on a street; the report prefers about 1,000 per day for the quality of the road. Asked if that is correct. Monserud: Responded correct. Braid: Noted this appears to be below the threshold. Asked if the lot sizes are smaller due to topography and wetlands. Matzke: Replied yes, it is wooded and hilly as it dips down to the wetlands which pushes the units together to create more open space for wetlands and open areas. Thompson: Asked if the road is public. Monserud: Responded yes. Thompson: Noted this is a non-standard cul-de-sac with no issues with plowing. Monserud: Stated a non-standard cul-de-sac is an issue for plowing. Briggs: Noted the cul-de-sac on this is a standard cul-de-sac Monserud: Responded that is correct. Briggs: Explained we are eliminating two non-standard cul-de-sacs and putting in one standard cul-de-sac. Braid: Stated the continued road signs need to be put up right away for potential home buyers and we need to encourage these road connections at the time of development. Briggs: Noted these developments are challenging on existing neighbors, developers and staff. Watched the conversations and a solid resolution was achieved. Stated the connectivity of the development now will provide signalized crossings on a number of front and access over to Jef- fers Pass improving safety. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE RESOLUTION 18-077 AP- PROVING THE MAJESTIC PRELIMINARY PLAT AND PRELIMINARY PLANNED UNIT DE- VELOPMENT, ORDINANCE 118-06 AMENDING CITY CODE SECTION 1101.700 AND RES- OLUTION 18-078 SUMMARY FOR PUBLICATION FOR ORDINANCE 118-06 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ 05 21 2018 City Council Meeting Minutes 6 The motion carried. 9C Consider Approval of a Resolution Approving the Parkhaven at Pike Lake Preliminary Plat and Preliminary Planned Unit Development Plan Planner Matzke and Assistant City Engineer Monserud presented on this agenda report dated May 21, 2018. Briggs: Noted he followed this one through the Planning Commission as well. Stated one resi- dent spoke at the hearing and was just concerned about the disruption the project would cause. Explained the Planning Commission voted 5-0. Asked if there is going to be commercial zoning south of outlot D. Matzke: Responded the corner area around CR42/CR21 has topography but it is designed to be commercial with access through outlot D. Braid: Asked can we make sure we have future commercial development and future street signs as the development goes in. Noted it does preserve commercial property that the city needs. Thompson: Noted her questions were answered from the presentation; it is a great place to live with nature. Asked if the tunnel will it be opened with the project or at a future date. Matzke: Stated it will not be open with this project but with future development and trail connec- tivity it will be worked in. Briggs: Stated we are trying to attract more bicyclists with the CR21 trail and he does not think we should wait for the commercial development. Echoed Braid’s comments regarding signage. Noted this has been 12 months in the works with a lot of staff work as well as the county. MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE RESOLUTION 18-079 APPROV- ING THE PARKHAVEN AT PIKE LAKE PRELIMINARY PLAT AND PRELIMINARY PLANNED UNIT DEVELOPMENT PLAN, ORDINANCE 118-07 AMENDING CITY CODE SECTION 1101.700 AND RESOLUTION 18-080 SUMMARY FOR PUBLICATION FOR ORDINANCE 118- 07 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9D Consider Approval of a Resolution Approving the Prior Lake Economic Development Authority (EDA) 2018 Business Plan and Approving a Fund Transfer from the Prior Lake General Fund Reserve to the EDA Special Revenue Fund Community Development Director McCabe presented on this agenda report dated May 21, 2018. Thompson: Asked if this is a onetime transfer of $300,000 and is this going to be an annual oc- currence? 05 21 2018 City Council Meeting Minutes 7 McCabe: Responded at this time it is a onetime request but if the council sees value in the work the EDA does they may choose to allocate additional funding in the future. Thompson: Stated we are doing this now because we have this money available, but we may not in the future. McCabe: Responded that is correct. Briggs: Noted in a previous resolution we gave the EDA a “car”, this resolution is giving the EDA “a map and fuel”; the council maintains full and complete control over the guidance of the EDA Thompson: Stated it is a lot of money but is in support of this; there has been talk for 20 years in this community for economic development and now we are doing it. Braid: Explained it is important to diversify taxes and this is a good step in the right direction; looks forward to see what comes from the EDA in the next year. McGuire: Stated if we want to be serious about economic development, it is necessary to put up the funds now. MOTION BY BRAID, SECOND BY MCGUIRE TO APPROVE RESOLUTION 18-081 APPROV- ING THE PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY (EDA) 2018 BUSINESS PLAN AND APPROVING A FUND TRANSFER FROM THE PRIOR LAKE GENERAL FUND RE- SERVE TO THE EDA SPECIAL REVENUE FUND VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9E Consider Approval of a Resolution Authorizing WSB to Provide Professional Services to Complete the Park System Master Plan and Directing the City Staff to Return to the City Council with a Finalized Professional Services Contract Therefore City Manager Boyles presented on this agenda report dated May 21, 2018. McGuire: Noted on page 33 of the WSB proposal, they have city staff meeting as part of the $5,500 and an optional fee for additional services of $5,500. Asked if that is to meet twice as of- ten with people. Boyles: Responded that is a point where we want to refine putting the two $5,500 groups put together as they should work together. McGuire: Stated after looking at both proposals with such large price differences he looked fur- ther into them. Explained the SRF proposal has a big difference of the hours and the WSB pro- posal is much broader and he questions if they read the same request for proposal. Suggested staff talk to both companies to find out why there is such a big difference. Braid: Stated he likes that this plan will be used long term but struggle with the delta between the two proposals. Noted this is being paid from the park dedication fund which can only be used for parks and he liked that the Citizen Engagement Committee will be engaged. Briggs: Believed it is too early to choose a vendor and a refined conversation needs to occur. 05 21 2018 City Council Meeting Minutes 8 MOTION BY MCGUIRE, SECOND BY BURKART DIRECTING STAFF TO FURTHER UNDER- STAND SRF AND WSB THEN COME BACK TO COUNCIL WITH A RECOMMENDATION FOR COUNCIL VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES Briggs: Thanked the staff for the great 10-year anniversary at Club Prior. Thanked staff and the Prior Lake Spring Lake Watershed for the new flood plain plan which will be in place effective July 6, 2018. OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update – Assistant City Engineer Monserud provided an update. ADJOURNMENT With no further business brought before the Council, a motion was made by McGuire and se- conded by Braid to adjourn. The motion carried and the meeting adjourned at 9:05 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager