HomeMy WebLinkAbout05 10 2018 Minutes CEC Committee
Meeting Minutes
5/ 10/ 2018
Present : Sarah Watters, Kim Churchill , Alexandra Matyja , Eileen Newsome , Lori Olson ,
Dave Elbon , Jason Wedel , Marcia Diers, Annette Thompson , Jessica Weber
Excused : Brandy Blanch , Bill Kallberg
Next Meeting . June 21 , 4 : 30 p . m . , City Hall
I Welcome
We were all welcomed by Lori
II Approval of April Minutes
Amended to say April instead of March
Motion : Eileen Second : Kim
III . Parks System Master Plan
Jason gave a brief presentation on the Request for Proposal and the process . There will be
more negotiating . Four RFP went out and two were returned . Staff felt one was incomplete .
After reviewing the RFP, staff would like feedback on four questions .
1 . Are the steps adequate ?
Eileen asked if this format or process is normal for other parks and recreation
departments around the metro . Jason answered yes .
Sarah asked if they included a list of experiences, including watershed .
2 . Are we missing any stakeholders ?
Sarah asked if seniors 55 + were considered . Annette was wondering if Scott Co . will be
included and Jason said yes, especially because of the regional parks when it comes to
the regional trail system to minimize trail gaps .
Generally, everyone in the committee feels all groups are covered one way or another .
Lori suggested clubs ( Rotary ) included for possible funding .
Eileen asked what is a " more equity based plan " ? Jason replied that we want to make
sure we are going out to the community to places like Farmer' s Market .
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Lori mentioned to be sure to include minorities and special needs community members .
3 . Anything we need to add for reaching all stakeholders ?
Kim felt open houses are not very well attended with agreement from other members .
While six open houses appeared to be a good number for pop - up meetings, everyone
agreed there should be at least one open house .
CEC Committee
Meeting Minutes , 5/ 10/2018
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Lori reminded everyone that this is a 20 -year plan , not an implementation .
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4 . Steering Committee . Mandatory and who participates ?
Sarah felt we need people who don ' t already have input such as planning commission
members .
Annette said we need residents, she mentioned that the last park that was developed
included neighborhood residents and that they loved the process .
Sarah said we for sure need P . L . A . Y involved .
Kim suggested go to organizations like Rotary, Lions and High School and ask them to
select some possible members for us .
Sarah suggested we could pick five members and solicit five members .
Jessica mentioned using previous Parks Advisory members .
Jason said Greg is very excited about the City having a comprehensive guide to
developing future parks as well as repurposing current parks .
Iv . Neighborhood Park Parties
Angie Barstad , Parks and Recreation Manager, gave a brief history . One of the goals of the
Park parties is to get staff out in the public eye . The other is to get feedback from the
different neighborhoods .
Different Parks are selected every year .
Lori asks everyone to choose a park party to attend .
Alexandra suggested a small card to pass out on how residents could get in contact with the
city .
v . Comments from Homework : CEC Revised Bylaws
Eileen questioned the number of committee members .
Can students stay on the committee after they graduate ?
402 . Can members transact without a quorum ?
Committee Homework : Sign up for one neighborhood park party