HomeMy WebLinkAbout5L 2018 1st qtr Donations and Grants Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: JULY 16, 2018
AGENDA #: 5L
PREPARED BY: DANIELLE AMIRA, ACCOUNTANT
PRESENTER: CATHY ERICKSON, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE FIRST QUARTER OF 2018
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during January, February and March of 2018
and to authorize city staff to amend the budget for any additional revenues
received and expenditures that may be incurred to comply with grant
agreement and restricted donations.
History
Minnesota State Statute 465.03 requires that the City accept a grant or
demise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 1st quarter of 2018 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 1st quarter of 2018, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received and authorize them to amend the budget. Staff intends to seek
Council acceptance of donations and grants each quarter during the year
and amend the budget when appropriate.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL
IMPACT:
Certain donations and grants and their corresponding expenditures are
reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
2
ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve the 1st
Quarter of 2018 Donations and Grants as submitted.
2. Motion and second to remove the Donations and Grants from the
consent agenda for additional discussion.
RECOMMENDED
MOTION:
Alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 1ST QUARTER OF 2018
Motion By: Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to
comply with grant agreements and restricted donations; and
WHEREAS, The City has received the following donations of money, goods or property during January,
February and March of 2018:
Donor Value Designated Use
Shakopee Mdewakanton Sioux Community $127,500 1st Quarter 2018 Police
Bakken Family WRC Foundation $2,000.00 Fire Dept.
Misc Fire Department Donations $66.00 Fire Dept.
SouthWest Metro Drug Task Force $10,783.38 Drug Task Force Officer
Prior Lake-Savage Optimist Club $1,500.00 Polar Palooza
Prior Lake Area Chamber of Commerce $500.00 Polar Palooza
Vladimir Drakh $1,725.00 Memorial Bench
Misc Club Prior Donations $197.39 Weekly Wooden Box
Donations
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations.
3. The grants and donations are hereby officially accepted and acknowledged with gratitude to the
donors.
Passed and adopted by the Prior Lake City Council this 16th day of July, 2018.
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager