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Home My WebLink About9A Fire Station 1 Parking Lot Reconstruction Report Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: JULY 16, 2018 AGENDA #: 9A PREPARED BY: JASON WEDEL, PUBLIC WORKS DIRECTOR/CITY ENGINEER PRESENTED BY: JASON WEDEL AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF THE CITY’S STANDARD CONSTUCTION CONTRACT FOR THE RECONSTRUCTION OF FIRE STATION #1 PARKING LOT DISCUSSION: Introduction The purpose of this agenda item is to seek City Council authorization to enter into the City’s standardized Construction Contract with McNamara Contracting, Inc. for the reconstruction of the City’s Fire Station #1 parking lot. History Each year the City Council adopts the Capital Improvement Program (CIP) which involves funding for various improvement projects. Within this allocation, the reconstruction of the parking lot at Fire Station #1 was identified. Current Circumstances Plans and Specifications were prepared by WSB & Associates and advertised for bid in the Prior Lake American and Finance and Commerce on June 16th and June 23rd. On July 6, 2018 bids were received and publicly opened and tallied as follows: Company Bid McNamara Contracting $340,048.50 Midwest Asphalt Services $358,530.30 OMG Midwest dba Chard $400,796.79 Northwest Asphalt $410,904.03 * Bituminous Roadways $433,333.33 * Denotes corrected figure The engineer’s estimate was $369,593.00 Attached are a letter of recommendation from WSB, the bid tabulation and the bid summary. 2 Conclusion Staff is recommending that the City Council accept the bids and award the project to McNamara Contracting, Inc. and approve the resolution to authorize the execution of the City’s standard construction contract for the Reconstruction of Fire Station #1 Parking Lot. ISSUES: The City does not have the resources or the equipment to complete the removal and replacement of the parking lot ourselves. Fire Station #1 and the parking lot were constructed in 1994. The use of some of the city’s heaviest equipment has taken a toll on the parking lot. Consequently, the replacement of this lot was incorporated into the city’s Capital Improvement Program. FINANCIAL IMPACT: The original 2018 budget included $365,791 for this project. The low bid is $340,048.50. Additional costs include consultant assistance with the topographic survey, soil borings, design and preparation of plans and specifications, construction staking and construction material testing. The total additional costs are $32,222 which brings the overall project cost to $372,270.50. The overall project cost is over budget by $6,479.50. Additional funding is available in the 2018 budget due to the SCBA packs coming in $42,791 under budget. As construction commences, soil corrections in specific areas may be identified. If that is the case, additional costs above and beyond the $372,270.50 may be incurred. However, it is not anticipated that any additional soil corrections will exceed the funding available from the SCBA packs. Funding for this project will be taken from account #440-42200.00- 55520.00 ALTERNATIVES: 1. Approve a resolution accepting bids and authorizing the Mayor and City Manager to execute the City’s Standardized Construction Contract with McNamara Contracting for the Fire Station #1 parking lot reconstruction project. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED MOTION: A motion and a second for approval of alternative #1. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 18-___ A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF THE CITY’S STANDARD CONSTRUCTION CONTRACT FOR THE RECONSTRUCTION OF THE FIRE STATION #1 PARKING LOT Motion By: Second By: WHEREAS, The Fire Station #1 parking lot reconstruction project was identified in the 2018 Capital Improvement Program; and WHEREAS, The City received bids from 5 qualified vendors McNamara Contracting $340,048.50 Midwest Asphalt Corp $358,530.30 OMG Midwest dba Chard $400,796.79 Northwest Asphalt $410,904.03 Bituminous Roadways $433,333.33 ; and WHEREAS, McNamara Contracting is a qualified vendor; and WHEREAS, City Staff recommends the award of the City’s Standard Construction Contract to McNamara Contracting for the City’s Fire Station #1 Parking Lot Reconstruction Project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and the City Manager are authorized to execute the City’s Standard Construction Contract with McNamara Contracting for an amount of $340,048.50. 3. Funding for these services will be drawn from Account #440-42200.00-55520.00. Passed and adopted by the Prior Lake City Council this 16th day of July 2018 VOTE Briggs McGuire Thompson Braid Burkart Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager K:\011410-000\Admin\Construction Admin\R-011410-000 Bid Tab Summary-070618.xlsx PROJECT: Fire Station No. 1 Parking Lot Reconstruction Project OWNER: City of Prior Lake, MN WSB PROJECT NO.: R-011410-000 Bids Opened: July 6, 2018, 10:00 a.m. Contractor Bid Security (5%)Grand Total Bid 1 McNamara Contracting, Inc.X $340,048.50 2 Midwest Asphalt Services, LLC X $358,530.30 3 OMG Midwest, Inc. dba Chard X $400,796.79 4 Northwest Asphalt, Inc.X $410,904.03 5 Bituminous Roadways, Inc.X $433,333.33 Engineer's Opinion of Cost $369,593.00 Denotes corrected figure Emily Lueth, PE Project Manager BID TABULATION SUMMARY I hereby certify that this is a true and correct tabulation of the bids as received on July 6, 2018. 7/6/2018 WSBProject Bid AbstractProject Name: Fire Station No. 1 Parking LotReconstruction ProjectContract No.: Client: City of Prior LakeProject No.: R-011410-000Bid Opening: 07/06/2018 10:00 AMOwner: MinneapolisProject: R-011410-000 - Fire Station No. 1 Parking Lot Reconstruction Project Engineers Estimate McNamara Contracting, Inc. Midwest Asphalt Services, LLC (EdnPrie) OMG Midwest, Inc. dba Chard Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceSchedule A - Pavement Reconstruction 1 2021.501 MOBILIZATION LS 1$16,000.00$16,000.00$17,000.00$17,000.00$4,000.00$4,000.00$16,911.32$16,911.322 2101.502 CLEARING TREE 1$350.00$350.00$300.00$300.00$400.00$400.00$255.00$255.003 2101.507 GRUBBING TREE 1$350.00$350.00$300.00$300.00$400.00$400.00$255.00$255.004 2104.503 REMOVE CURB & GUTTER L F 2376$4.50$10,692.00$4.00$9,504.00$3.50$8,316.00$4.47$10,620.725 2104.503 REMOVE CONCRETE WALK S F 4322$2.50$10,805.00$1.00$4,322.00$0.80$3,457.60$1.40$6,050.806 2104.505 REMOVE CONCRETE PAVEMENT S Y 107$10.00$1,070.00$15.00$1,605.00$7.00$749.00$12.60$1,348.207 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) L F 200$5.00$1,000.00$1.00$200.00$3.29$658.00$2.21$442.008 2104.523 SALVAGE SIGN EACH 6$100.00$600.00$55.00$330.00$33.00$198.00$51.00$306.009 2105.501 COMMON EXCAVATION (CV) (P) C Y 1310$15.00$19,650.00$30.00$39,300.00$15.00$19,650.00$21.52$28,191.2010 2105.507 SUBGRADE EXCAVATION (CV) C Y 211$15.00$3,165.00$25.00$5,275.00$15.00$3,165.00$25.81$5,445.9111 2105.522 SELECT GRANULAR BORROW (CV) C Y 211$15.00$3,165.00$25.00$5,275.00$15.00$3,165.00$24.46$5,161.0612 2112.604 SUBGRADE PREPARATION S Y 6566$2.00$13,132.00$3.00$19,698.00$0.40$2,626.40$1.30$8,535.8013 2211.501 AGGREGATE BASE CLASS 5 TON 2093$18.00$37,674.00$9.00$18,837.00$10.00$20,930.00$22.20$46,464.6014 2215.501 FULL DEPTH RECLAMATION S Y 6464$5.00$32,320.00$3.00$19,392.00$5.50$35,552.00$3.92$25,338.8815 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 308$4.00$1,232.00$1.00$308.00$3.50$1,078.00$3.06$942.4816 2360.501 TYPE SP 9.5 WEARING COURSE MIX (3,C) TON 841$60.00$50,460.00$59.00$49,619.00$77.00$64,757.00$88.90$74,764.9017 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (3,C) TON 913$60.00$54,780.00$59.00$53,867.00$77.00$70,301.00$82.09$74,948.1718 2521.501 4" CONCRETE WALK S F 3882$6.00$23,292.00$5.00$19,410.00$7.50$29,115.00$4.98$19,332.3619 2521.501 6" CONCRETE WALK S F 244$8.00$1,952.00$11.00$2,684.00$20.00$4,880.00$9.29$2,266.7620 2531.507 8" CONCRETE DRIVEWAY PAVEMENT S Y 107$65.00$6,955.00$85.00$9,095.00$90.00$9,630.00$72.45$7,752.1521 2531.501 CONCRETE CURB & GUTTER DESIGN B618 L F 2145$24.00$51,480.00$16.00$34,320.00$23.00$49,335.00$18.36$39,382.2022 2531.618 TRUNCATED DOMES S F 64$50.00$3,200.00$45.00$2,880.00$50.00$3,200.00$42.69$2,732.1623 2563.601 TRAFFIC CONTROL LS 1$1,000.00$1,000.00$3,250.00$3,250.00$1,700.00$1,700.00$1,734.00$1,734.0024 2564.602 INSTALL SIGN EACH 6$100.00$600.00$210.00$1,260.00$33.00$198.00$204.00$1,224.00Denotes Corrected Figure Project: R-011410-000 - Fire Station No. 1 Parking Lot Reconstruction Project Engineers Estimate McNamara Contracting, Inc. Midwest Asphalt Services, LLC (EdnPrie) OMG Midwest, Inc. dba Chard Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price25 2573.502 SILT FENCE, TYPE MS L F 1200$3.50$4,200.00$2.50$3,000.00$5.00$6,000.00$1.84$2,208.0026 2573.530 STORM DRAIN INLET PROTECTION EACH 3$200.00$600.00$140.00$420.00$85.00$255.00$205.02$615.0627 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 950$4.00$3,800.00$3.50$3,325.00$4.00$3,800.00$2.96$2,812.0028 2573.535 STABILIZED CONSTRUCTION EXIT LS 1$2,000.00$2,000.00$1,500.00$1,500.00$1,200.00$1,200.00$1,171.91$1,171.9129 2574.525 COMMON TOPSOIL BORROW (LV) C Y 111$25.00$2,775.00$25.00$2,775.00$33.00$3,663.00$39.70$4,406.7030 2575.523 EROSION CONTROL BLANKETS CATEGORY 3N S Y 200$3.00$600.00$4.00$800.00$2.60$520.00$2.81$562.0031 2575.605 HYDROSEEDING S Y 999$6.00$5,994.00$2.50$2,497.50$1.70$1,698.30$2.70$2,697.30Total Schedule A - Pavement Reconstruction: $364,893.00 $332,348.50 $354,597.30 $394,878.64 Schedule B - Drainage Improvements 32 2502.541 4" PERF PE PIPE DRAIN L F 220$15.00$3,300.00$30.00$6,600.00$13.80$3,036.00$22.90$5,038.0033 2502.602 4" PVC PIPE DRAIN CLEANOUT EACH 2$300.00$600.00$250.00$500.00$366.00$732.00$221.85$443.7034 2503.602 CONNECT TO EXISTING STORM SEWER EACH 1$800.00$800.00$600.00$600.00$165.00$165.00$436.45$436.45Total Schedule B - Drainage Improvements: $4,700.00 $7,700.00 $3,933.00 $5,918.15 Total Schedule A - Pavement Reconstruction: $364,893.00 $332,348.50 $354,597.30 $394,878.64 Total Schedule B - Drainage Improvements: $4,700.00 $7,700.00 $3,933.00 $5,918.15 Totals for Project R-011410-000 $369,593.00 $340,048.50 $358,530.30 $400,796.79 % of Estimate for Project R-011410-000 -7.99% -2.99% 8.44% Project: R-011410-000 - Fire Station No. 1 Parking Lot Reconstruction Project Engineers Estimate Northwest Asphalt, Inc. Bituminous Roadways, Inc. Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceSchedule A - Pavement Reconstruction 1 2021.501 MOBILIZATION LS 1$16,000.00$16,000.00$40,500.00$40,500.00$12,760.43$12,760.432 2101.502 CLEARING TREE 1$350.00$350.00$300.00$300.00$1,000.00$1,000.003 2101.507 GRUBBING TREE 1$350.00$350.00$600.00$600.00$1,000.00$1,000.004 2104.503 REMOVE CURB & GUTTER L F 2376$4.50$10,692.00$9.00$21,384.00$8.00$19,008.005 2104.503 REMOVE CONCRETE WALK S F 4322$2.50$10,805.00$2.00$8,644.00$1.80$7,779.606 2104.505 REMOVE CONCRETE PAVEMENT S Y 107$10.00$1,070.00$11.00$1,177.00$11.90$1,273.307 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) L F 200$5.00$1,000.00$4.00$800.00$4.00$800.008 2104.523 SALVAGE SIGN EACH 6$100.00$600.00$50.00$300.00$52.00$312.009 2105.501 COMMON EXCAVATION (CV) (P) C Y 1310$15.00$19,650.00$22.00$28,820.00$27.00$35,370.0010 2105.507 SUBGRADE EXCAVATION (CV) C Y 211$15.00$3,165.00$25.00$5,275.00$30.00$6,330.0011 2105.522 SELECT GRANULAR BORROW (CV) C Y 211$15.00$3,165.00$16.00$3,376.00$37.00$7,807.0012 2112.604 SUBGRADE PREPARATION S Y 6566$2.00$13,132.00$1.50$9,849.00$1.50$9,849.0013 2211.501 AGGREGATE BASE CLASS 5 TON 2093$18.00$37,674.00$17.50$36,627.50$22.00$46,046.0014 2215.501 FULL DEPTH RECLAMATION S Y 6464$5.00$32,320.00$1.00$6,464.00$3.00$19,392.0015 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 308$4.00$1,232.00$2.65$816.20$3.00$924.0016 2360.501 TYPE SP 9.5 WEARING COURSE MIX (3,C) TON 841$60.00$50,460.00$79.18$66,590.38$82.00$68,962.0017 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (3,C) TON 913$60.00$54,780.00$75.15$68,611.95$75.00$68,475.0018 2521.501 4" CONCRETE WALK S F 3882$6.00$23,292.00$6.50$25,233.00$7.00$27,174.0019 2521.501 6" CONCRETE WALK S F 244$8.00$1,952.00$15.00$3,660.00$14.00$3,416.0020 2531.507 8" CONCRETE DRIVEWAY PAVEMENT S Y 107$65.00$6,955.00$83.00$8,881.00$91.00$9,737.0021 2531.501 CONCRETE CURB & GUTTER DESIGN B618 L F 2145$24.00$51,480.00$21.00$45,045.00$25.00$53,625.0022 2531.618 TRUNCATED DOMES S F 64$50.00$3,200.00$50.00$3,200.00$50.00$3,200.0023 2563.601 TRAFFIC CONTROL LS 1$1,000.00$1,000.00$1,800.00$1,800.00$3,000.00$3,000.0024 2564.602 INSTALL SIGN EACH 6$100.00$600.00$200.00$1,200.00$205.00$1,230.0025 2573.502 SILT FENCE, TYPE MS L F 1200$3.50$4,200.00$2.00$2,400.00$3.00$3,600.0026 2573.530 STORM DRAIN INLET PROTECTION EACH 3$200.00$600.00$185.00$555.00$250.00$750.0027 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 950$4.00$3,800.00$3.50$3,325.00$3.00$2,850.0028 2573.535 STABILIZED CONSTRUCTION EXIT LS 1$2,000.00$2,000.00$2,000.00$2,000.00$1,000.00$1,000.0029 2574.525 COMMON TOPSOIL BORROW (LV) C Y 111$25.00$2,775.00$32.00$3,552.00$48.00$5,328.0030 2575.523 EROSION CONTROL BLANKETS CATEGORY 3N S Y 200$3.00$600.00$3.50$700.00$5.00$1,000.0031 2575.605 HYDROSEEDING S Y 999$6.00$5,994.00$2.00$1,998.00$5.00$4,995.00Total Schedule A - Pavement Reconstruction: $364,893.00 $403,684.03 $427,993.33 Schedule B - Drainage Improvements 32 2502.541 4" PERF PE PIPE DRAIN L F 220$15.00$3,300.00$26.00$5,720.00$18.00$3,960.00 Project: R-011410-000 - Fire Station No. 1 Parking Lot Reconstruction Project Engineers Estimate Northwest Asphalt, Inc. Bituminous Roadways, Inc. Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price33 2502.602 4" PVC PIPE DRAIN CLEANOUT EACH 2$300.00$600.00$250.00$500.00$460.00$920.0034 2503.602 CONNECT TO EXISTING STORM SEWER EACH 1$800.00$800.00$1,000.00$1,000.00$460.00$460.00Total Schedule B - Drainage Improvements: $4,700.00 $7,220.00 $5,340.00 Total Schedule A - Pavement Reconstruction: $364,893.00 $403,684.03 $427,993.33 Total Schedule B - Drainage Improvements: $4,700.00 $7,220.00 $5,340.00 Totals for Project R-011410-000 $369,593.00 $410,904.03 $433,333.33 % of Estimate for Project R-011410-000 11.18% 17.25%I hereby certify that this is an exact reproduction of bids received.Certified By: License No. 51773Date: July 6, 2018 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Equal Opportunity Employer wsbeng.com http://splash/teams/am/October 4 2010/07 16 2018/Fire Station 1 Parking Lot Reconstruction Letter of Recommendation.docx July 9, 2018 Honorable Mayor and City Council City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Re: Fire Station No. 1 Parking Lot Reconstruction Project City of Prior Lake Project No. FAC18-000001 WSB Project No. R-011410-000 Dear Mayor and Council Members: Bids were received for the above-referenced project on Friday, July 6, 2018 and were opened and read aloud. A total of five bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating McNamara Contracting, Inc., Rosemount, Minnesota, as the low bidder with a grand total bid amount of $340,048.50. The Engineer’s Estimate for the project was $369,593.00. We recommend that the City consider these bids and award a contract for the grand total bid in the amount of $340,048.50 to McNamara Contracting, Inc., based on the results of the bids received. If you have any questions, please contact me at 763-762-2843. Sincerely, WSB & Associates, Inc. Emily Lueth, PE Project Manager Enclosure cc: Mike McNamara, McNamara Contracting, Inc. Frank Boyles, City of Prior Lake Jason Wedel, City of Prior Lake ar