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HomeMy WebLinkAbout4A 06 18 2018 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES June 18, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Finance Director Erickson, Police Chief Elliott, Fire Chief Steinhaus, Community Development Director McCabe, Public Works Director/City Engineer Wedel, Planner Schwabe, Recreation manager Barstad and Executive Assistant Schroeder. PUBLIC FORUM Mayor Briggs reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Luke Hennen, Scott County Sheriff: Updated the council and public on tasks the sheriff’s de- partment has completed and is working on regarding relationships with the city. Noted there are 7 cities and 11 townships in the county that he makes his way around to throughout the year. Ex- plained the strength in the county and collaboration with the City of Prior Lake where the city offic- ers and county officers work side-by-side. Noted the superbowl was a good exercise for prepara- tion in the event of a disaster; Chief Elliott brought up the need to enhance computer investigation which is an element of all types of crimes. Explained prior to a new hire this year they had an of- ficer crossed trained who did a great job but now they have a computer expert who will be taking on the computer investigation task. Added Floyd is the newest k9 who hit the streets a couple weeks back and will go back for more training this fall for drug crimes. Noted managing the jail population is a big task taking up about 40% of the budget and staff; Drug Treatment Court has been up and running for over a year which Chief Elliott assisted to get up and running that will help get the population out of the system and out of the cycle of addiction. Explained a lot of men- tal health patients end up in the jail but this April Scott County started their own mobile response team who assist with these types of cases which provides a better service for our community. Sherita Bender, 5651 180th Street: Noted she is a resident of Spring Lake Township and speak- ing in regard to a notice they received for annexation that will be across the road from her. Stated her concerns about the purchase of a 10-acre property for a development and how that will impact traffic as it is already a challenge to get to her mailbox some days. Believed she is an urban re- serve 2030 area which will not be developed any time soon on her side of the road, so she is con- cerned about property values, road maintenance and road speeds affecting the safety in the area. Noted once the traffic gets bad everyone will want improvements. Briggs: Asked Boyles to explain the development process. Boyles: Thanked Bender for coming to speak but there will be a public hearing process that she will be notified of where she can speak more directly to the topic. APPROVAL OF AGENDA DRAFT 06 18 2018 City Council Meeting Minutes 2 MOTION BY THOMPSON, SECOND BY BURKART TO APPROVE THE AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY BRAID, SECOND BY MCGUIRE TO APPROVE THE MINUTES OF THE JUNE 04, 2018 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☒ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of Building Permit Summary Report 5C. Consider Approval of Animal Control Services Report 5D. Consider Approval of Fire Department Report 5E. Consider Approval of Police Department Report 5F. Consider Approval of Resolution 18-091 Approving a Temporary Liquor License for the Lakefront Music Festival for the Prior Lake Rotary 5G. Consider Approval of Resolution 18-090 Approving a Temporary On-Sale Intoxicating Liquor License for the Prior Lake Chamber of Commerce 5H. Consider Approval of Resolution 18-092 Approving a Public Property Use Permit 5I. Consider Approval of Resolution 18-093 Approving a Combined Preliminary and Final Plat and Development Agreement for Eagle Ridge Second Addition MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. DRAFT 06 18 2018 City Council Meeting Minutes 3 PRESENTATIONS 6A Commercial Permit Review Process Update Community Development Director McCabe presented on this agenda report dated June 18, 2018. Thompson: Noted the new process makes great sense and she sees the benefits; new soft- ware sounds great and is very much needed. Braid: Stated this council is listening to the residents. Added last year was one of the top years for development since 1990. Noted he has fallen victim to working with multiple inspectors in other cities so this is a good move. Briggs: Stated this workload is what a city hopes for. Asked if there is a way to see when per- mits are getting close to the four-week mark. McCabe: Responded the new software can track the permit in the process and staff will be able to see if something is getting close to the four-week mark and they have weekly department meetings that touches bases on the permits. MOTION BY MCGUIRE, SECOND BY BURKART TO ACCEPT THE COMMERCIAL PERMIT REVIEW PROCESS REPORT VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PUBLIC HEARINGS 7A Public Hearing to Consider Approval of a Resolution Vacating a Portion of an Alley Located by 3070 Creekview Circle SW Planner Schwabe presented on this agenda report dated June 18, 2018. MOTION BY BURKART, SECOND BY BRAID TO OPEN THE PUBLIC HEARING AT 7:29 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. No Members of the Public Spoke MOTION BY BRAID, SECOND BY THOMPSON TO CLOSE THE PUBLIC HEARING AT 7:29 P.M. DRAFT 06 18 2018 City Council Meeting Minutes 4 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. MOTION BY BURKART, SECOND BY BRAID TO APPROVE RESOLUTION 18-094 VACATING A PORTION OF AN ALLEY LOCATED BY 3070 CREEKVIEW CIRCLE SW VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of a Resolution for the Competitive Negotiated Sale of General Ob- ligation Bonds, Series 2018A in an Amount not to Exceed $9,000,000 Finance Director Erickson presented on this agenda report dated June 18, 2018. Braid: Noted this is a lot of money but this does address a lot of legacy items that the city has been faced with related to Duluth and TH13 as well as the county blinking yellow light initiative. Believed it is still a competitive market out there and Prior Lake has a good credit rating so that is why we are using the competitive again this year versus the negotiated option, is that correct? Erickson: Responded yes, we have the opportunity to see what the bids and then we can go with the lowest true interest cost. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE RESOLUTION 18-095 FOR THE COMPETITIVE NEGOTIATED SALE OF GENERAL OBLIGATION BONDS, SERIES 2018A IN AN AMOUNT NOT TO EXCEED $9,000,000 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. DRAFT 06 18 2018 City Council Meeting Minutes 5 ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES Burkart: Noted he is the Minnesota Valley Transit Authority (MVTA) liaison; the MVTA passed the annual audit with flying colors but they have a declining revenue picture which accounts for a third of the budget. Stated MVTA has a 33-million-dollar budget with 1/3 comes from fair box revenue and the other 2/3 is appropriated by the Metropolitan Council which was reduced this year, so they were off about 2.4 million dollars resulting in budget cuts going forward. Explained the Prior Lake Water Ski team will be hosting two adaptive water ski clinics this summer with the first one Sunday, June 24 with 30 quadriplegic and paraplegic children coming to Quarry Lake near Valleyfair; invited anyone to come watch or if you wanted to volunteer let him know. Added on Tuesday, July 10 he needs volunteers as well. Braid: Explained at the latest Economic Development Authority (EDA) there was discussion to support local businesses during the road construction season. Stated since the city is a con- sumer of goods and services, the city is encouraged to purchase locally whenever possible. MOTION BY BRAID, SECOND BY BURKART DIRECTED THAT THE CITY OF PRIOR LAKE, CONSISTENT WITH STATE LAWS, CITY ORDINANCES AND POLICIES BUY LOCALLY WHENEVER POSSIBLE IN SUPPORT OF OUR LOCAL BUSINESSES DURING THE COURSE OF THE 2018 AND 2019 STREET AND INTERSECTION IMPROVEMENT PRO- JECTS AND MOVING FORWARD VOTE Briggs McGuire Thompson Burkart Braid Aye ☒☒☒☒☒ Nay ☐☐☐☐☐ Abstain ☐ ☐☐☐☐ Absent ☐ ☐☐☐☐ The motion carried. Thompson: Stated she has been watching the virtual town halls and really enjoys them as they are so easy to watch with a good length and great information. Briggs: Noted the video viewing is being tracked and has about 30 times the amount the engage- ment than the normal town halls. Stated the city is continuing to close trail gaps; most recently there was a ribbon cutting this past week due to a collaboration between us, Prior Lake Spring Lake Watershed District, Three Rivers Park District, Scott County and SMSC to create a trail con- nection. Stated he had his meeting with the school where they discussed the joint meeting that is to take place later this year. Asked council what they believed these meetings should deliver and is the need for the meeting. McGuire: Noted he has been involved in different capacities over the years; he finds it most use- ful for the Mayor and City Manager to report back from their quarterly meeting rather than the en- tire group getting together. DRAFT 06 18 2018 City Council Meeting Minutes 6 Braid: Noted he has never attended one and McGuire’s comments make sense but talking about land use may be useful and population projections should be communicated between the two par- ties. Thompson: Asked how often the Mayor’s meeting with the school is. Briggs: Stated we meet quarterly and the discussions include growth, planning, etc. Noted he will bring updates back and if there is anything the council wants him to bring into a meeting let him know. Thompson: Noted there is not a need at this point for a scheduled meeting and as Braid noted we could meet on an as needed basis. Briggs: Responded exactly. Noted the work the board does is important but the need to pull the meeting together for the sake of a meeting is not needed. Added Lakefront days is August 2-4. OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update - Public Works Director/City Engineer Wedel provided an update. Briggs: Questioned if the county’s flashing yellow project will include the Boudin intersection. Wedel: Responded no, those signal modifications the city is working with MNDOT on, but it is coming soon. Thompson: Stated the Highway 13 overlay project went really well, and it feels like it went quickly. Wondered if there is any significant storm damage reported from last night. Wedel: Commented there were no significant damages but there was some localized flooding. Briggs: Mentioned there is not a City Council meeting on July 2, 2018. ADJOURNMENT With no further business brought before the Council, a motion was made by McGuire and se- conded by Thompson to adjourn. The motion carried and the meeting adjourned at 7:53 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager