HomeMy WebLinkAbout5H 2040 Vision and Goals Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: AUGUST 6, 2018
AGENDA #: 5H
PREPARED BY: LORI OLSON, ASSISTANT CITY MANAGER
PRESENTED BY: LORI OLSON, ASSISTANT CITY MANAGER
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ESTABLISHING A CITY VISION
STATEMENT, GOAL AREAS AND OBJECTIVES IN SUPPORT OF THE 2040
VISION AND STRATEGIC PLAN
DISCUSSION: Introduction
This item seeks approval to establish a city vision statement, goal areas and
objectives in support of the 2040 Vision and Strategic Plan. The 2040 Vision and
Strategic Plan identifies overarching common goals and objectives for city leaders
to use when planning for the future and allocating city resources. The proposed
vision statement is intended to be aspirational, inspirational, and long-term. The
goal areas are purposefully broad and tell us where the city should focus its
energy; whereas the objectives are more concrete and define what we will do.
Please see Attachment A.
History
The City of Prior Lake has been a leader in the creation and adoption of strategic
plans to direct its efforts. The city adopted plans in the 1970’s, 1980’s, 1990’s and
the most recent plan was updated and approved in September 2014. Iterations of
the strategic plan occurred every three to four years during that time.
The genesis for today’s item was the 2017 Community Survey. In July and August
of 2017, the city conducted a community-wide telephone survey on a wide variety
of city topics. 400 randomly selected citizens participated in this statistically
significant survey facilitated by the Morris Leatherman Company. The city aims to
conduct a community survey every three years.
Survey results were presented and explored during a community event in October
2017. At the meeting, participants reviewed the results of the 2017 community
survey and broke into small groups to provide additional feedback on city priorities.
Over 100 people attended this event with the intention of formulating the basis of a
revised 2040 Vision and Strategic Plan.
Based on the feedback from the community survey and the well-attended
community strategic planning session, the Council and city staff established a new
vision, goal areas and objectives in which to focus city efforts. After a Council work
session in March 2018, the city manager and assistant city manager met with the
Mayor to review the feedback, and a subsequent department heads meeting was
held to organize the objectives. The updated goals and objectives were refined at
a Council work session in May 2018 at which staff was given direction to proceed
with the process.
Current Circumstances
In June 2018, a survey with the draft vision, goals areas and objectives was sent
to the participants of the community meeting asking five questions. We received
21 responses to the survey and two emails with detailed feedback. The first
question asked if the respondent had attended the community meeting in October
2018; 70% of respondents said they were at the meeting.
Survey questions 2, 3, and 4 and the responses are below:
• Now that you’ve reviewed the new vision statement, does it capture what was
discussed at the community meeting?
Yes: 56% Mostly: 39% No: 5%
• Do the goal areas and objectives capture what was discussed at the community
meeting?
Yes: 42% Mostly: 42% No: 18%
• Overall, how would you rate the proposed vision statement, goal areas and
objectives?
Excellent: 10% Good: 65% Average: 15% Needs Work: 10%
Attachment B provides the written responses to question 5 – “is there anything
else you would like the city to consider” - and the two emails with detailed
comments on the proposed language. Staff amended the original vision statement
reviewed by Council at the work sessions based upon the feedback received by
Bryan Fleming, Chair of the city’s Planning Commission. The original version said,
“Prior Lake is a welcoming, life-long community that offers a high-quality of life with
a small-town feel.” The version before you now reads, “Prior Lake is a vibrant and
welcoming life-long community, offering a high-quality of life and small-town feel.”
Given the significant public involvement in this process and the positive responses
from the survey, staff recommends approval of the new vision, goals areas and
objectives as proposed in Attachment A.
Upon Council approval of this item, city departments will develop strategies that
are specific and measurable to achieve the goals and objectives outlined in the
2040 Vision and Strategic Plan. In addition, the City Council agenda report format
will be amended to include a section on which city vision goal and objective each
agenda item supports.
FINANCIAL
IMPACT:
None.
ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve a resolution
establishing a city vision statement, goal areas and objectives in support of
the 2040 Vision and Strategic Plan as proposed or as amended by the city
council.
2. Motion and a second remove this item from the consent agenda for
additional discussion.
RECOMMENDED
MOTION:
Staff recommends alternative number 1.
ATTACHMENTS: Attachment A: Vision, Goals and Objectives
Attachment B: Goals Feedback Survey
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
A RESOLUTION ESTABLISHING A CITY VISION STATEMENT, GOAL AREAS AND
OBJECTIVES IN SUPPORT OF THE 2040 VISION AND STRATEGIC PLAN
Motion By: Second By:
WHEREAS, The 2040 Vision and Strategic Plan identifies overarching common goals and
objectives for city leaders to use when planning for the future and allocating city
resources; and
WHEREAS, The city’s first strategic plan was adopted in in the 1970’s, and the most recent
plan was updated and approved in September 2014; and
WHEREAS, Significant community involvement, including a community survey and a well-
attended strategic planning meeting provided input into the creation of the
updated vision, goals and objectives; and
WHEREAS,
WHEREAS,
Annually, city departments will develop strategies that are specific and
measurable to achieve the goals and objectives outlined in the 2040 Vision and
Strategic Plan; and
The City Council agenda report format will be amended to include a section on
which city goal and objective each agenda item supports.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein
2. The draft 2040 Vision and Strategic Plan dated August 6, 2018 is hereby approved.
3. The city staff is directed to develop departmental strategic action steps for each goal and
objective once the 2019 Budget is approved.
4. The staff is directed to publicize and distribute this document throughout the community.
PASSED AND ADOPTED THIS 6TH DAY OF AUGUST 2018.
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
www.cityofpriorlake.com /CityofPriorLake
2040 VISION AND STRATEGIC PLAN
Prior Lake is a vibrant and welcoming life-long community, offering a high-quality of life and small-town feel.
Establish financial stability for all funds.
Design a comprehensive funding strategy for capital needs.
Ensure sufficient resources and staffing to meet service demands.
Attract, retain and train a high caliber workforce to ensure high-quality services.
Grow collaborations to provide efficient and cost-effective services to the community.
Seek community engagement through a variety of communication methods to reach all residents.
1
2
3
4
5
6
1
2
3
4
5
GOAL: PUBLIC SAFETY
Objectives:
Strengthen collaboration between police and local communities to reduce crime and increase trust.
Enhance partnerships with community and public safety entities.
Promote traffic safety through education, enforcement and engineering.
Ensure a safe and quality built environment.
Address threats to community standards through code enforcement.
GOAL: HIGH-VALUE CITY SERVICES
Objectives:
GOAL: DESIRABLE & SUSTAINABLE DEVELOPMENT
Objectives:
4646 Dakota St. SE
Prior Lake, MN 55372-1714
(952) 447-9800
Intentional land use planning that facilitates commercial development for an expanded taxbase.
Preserve and enhance Prior Lake’s small-town feel.
Explore ways to encourage downtown as a vibrant destination.
Encourage development and preservation of quality life-cycle residential housing options.
Create appealing public spaces and transportation corridors to bring people together and foster a sense of place.
1
2
3
4
5
GOAL: TRANSPORTATION & MOBILITY
Objectives:
Maintain quality local street system based on a financially stable plan that meets Overall Condition Index targets.
Promote neighborhood connectivity and safety through development and street reconstruction projects.
Integrate trails to link neighborhoods with city and regional assets.
Support complete street designs that ensure pedestrian mobility and multi-modal transportation options.
Focus on key corridors that take advantage of collaboration with state and county projects.
1
2
3
4
5
GOAL: ENVIRONMENTAL STEWARDSHIP & RECREATION
Objectives:
Provide clean and safe drinking water for the community and protect drinking water sources.
Protect and enhance the quality of Prior Lake’s surface waters.
Develop recreation opportunities and park amenities for all stages of life and interests.
Provide public spaces and amenities that attract the community to our natural environment.
Employ emerging technologies to preserve and protect our natural resources.
1
2
3
4
5
Q5 Is there anything else you would you like the city to consider as we
finalize the strategic plan?
Answered: 15 Skipped: 6
#RESPONSES DATE
1 Thanks for a well organized event and for all the City employees who put in the time to organize it. 7/5/2018 11:24 PM
2 We need to manage growth, both residential and industrial. We need to preserve and protect our
lakes and ponds. Thsnks
7/5/2018 2:17 PM
3 1. Clean water and water conservation. High water usage is not sustainable and we need better
conservation programs in place. What are the plans? 2. Ensuring that the city supports clean lake
waters/retention ponds/water filteration ponds to prevent contaminated water from entering the
lake. This is a two pronged approach, city initiatives/projects and public education. 3. The other
area that was not discussed is the Shakopee Mdewankaton/casino crimes and the costs the city
has to burden to police the casino, and the surrounding city. They should contribute 10 times what
they provide to the city today and not just pay for the cops At the casino. The crap from the casino
drives on our roads and thru our neighborhoods, but the casino turns a blind eye to it. They
continue to expand their operations and it will only get worse and the burden is on the taxpayers
shoulders to have more policing for our neighborhoods, this is not fair!!! Our elected officials and
police need to have serious discussions with the tribe and get more money to make our city safe.
Turning a blind eye is not an option, it will only get worse. 4. Loss of taxable property to the city. As
the Indian reserve converts more land to tribal property, the city loses revenue to support our city
services. When this happens either the city must get more revenue or reduce services, this was
not discussed, but needs to be considered and planned.
7/5/2018 9:18 AM
4 Please be plan carefully and invite all members to give feedback as to how this affects all members
of Prior Lake. There needs to be more parking so that we can use our natural resource areas and
parks effectively.
6/27/2018 10:06 AM
5 Try to be fiscally responsible. Dreams are great, but affordable reality must come first.6/25/2018 3:20 PM
6 What I have run into lately are comments about the availability of parking. I could not make the
2040 meeting due to conflicts in my schedule, sorry about that but have attended all of the other
meetings on the 20.. planning. These comments have come from business owners as well as
customers.
6/21/2018 3:12 PM
7 Not at this time 6/21/2018 2:54 PM
8 No 6/21/2018 2:23 PM
9 It would be a plus if the downtown district could somehow be connect to the waterfront to provide a
better connection to the city and public.
6/21/2018 9:08 AM
10 No, congratulations on assembling an easy to understand and thoughtful plan.6/21/2018 8:32 AM
11 It seems that it missing language on how we deal with a changing world. We know that Prior Lake
is going to continue to grow, we can't pretend to stop that. We do need to be cognizant of that, and
be strategic in our thinking about how to appropriately manage that growth so that it can be done
in the most beneficial way possible to all citizens. We can't "shut the doors", and at the same time
can't let outside factors dictate what growth looks like.
6/20/2018 9:44 PM
12 Creating a downtown that people want to visit.6/20/2018 8:47 PM
13 A strategy should show action and a plan, not a mission statement.6/20/2018 2:29 PM
14 Public Safety - Even though staffing is listed under high value city services. I believe it was
overwhelming accepted that our police force should be maintained as a per capita average or
close to it.
6/20/2018 1:53 PM
15 No, looks very comprehensive 6/20/2018 1:48 PM
1 / 1
2040 Goals and Objectives SurveyMonkey
From: Bryan Fleming <bryanfleming1@gmail.com>
Sent: Wednesday, June 27, 2018 10:03 AM
To: Kirt Briggs <kirtbriggs@gmail.com>; Kirt Briggs <kbriggs@cityofpriorlake.com>; Frank Boyles
<fboyles@cityofpriorlake.com>
Subject: Fwd: 2040 Vision and Strategic Plan
Kirt, Frank,
First, I really appreciate having the opportunity to review the 2040 Vision and Strategic Plan
slide deck and overview. There were several typos, and I suggest a 2nd set of eyes on
future iterations that are distributed for public consumption. My impressions and feedback
follow here:
Vision Statement (slightly re-worded for impact and brevity)
"Prior Lake is a vibrant and welcoming life -long community, offering a high quality
of life and a small-town feel."
High-Value City Services
#4: Attract, train and retain a diverse (add word - this is vital to our vibrancy and non-
negotiable in my mind), high-caliber workforce to ensure timely and quality services.
Public Safety
#1: Strengthen collaboration between police and local communities to deepen (word
change) trust and reduce crime.
Desirable and Sustainable Development
#1: Employ intentional land use planning, that cultivates (word change) commercial
development and an expanded tax base
#4: Encourage development and preservation of quality (fix Typo) life-cycle residential
housing options.
#5: Create appealing public spaces and transportation corridors to bring people together
and foster a sense of community (word change).
Transportation and Mobility
#2: Promote neighborhood connectivity and safety through development and street
reconstrctuion (fix typo) projects.
#4: Support complete ('comprehensive'?) street designs that ensure pedestrian mobility
and multi-modal transportation options.
#5: Focus on key corridors that take advantage of ('leverage'?) collaboration with state and
county projects.
Best,
B
- - -
From: Ken Hedberg <ken.hedberg@mchsi.com>
Sent: Wednesday, June 27, 2018 10:00 AM
To: Ann Schroeder <aschroeder@cityofpriorlake.com>; Lori Olson <lolson@cityofpriorlake.com>
Subject: 2040 Vision and Strategic Plan
Ann, Lori,
Thanks for compiling this and distributing it. I do have feedback regarding “Desirable & Sustainable
Development”, especially the first objective - “Intentional land use planning that facilitates commercial
development for an expanded tax base.”
Two major themes of comments. First, “Intentional land use planning”:
Facilitating commercial development happens via several policies/tools.
- Land use planning
- Detailed zoning ordinances
- Incentives
- City investments in infrastructure around commercial areas
- City accumulation of property in areas targeted for redevelopment (e.g., downtown)
- Streamlined city procedures & staff support
Honestly, land use planning is the least powerful in Prior Lake’s case. We have limited land available for
commercial development. As an edge community, we have limited market potential (albeit growing
along with population growth). We are situated relatively far away from the major transportation
corridors that might in other circumstance /stimulate more regional centers of commerce.
I specifically refer to the Maxfield Research study completed in 2011, I believe. It enumerates the most
likely demand potential through 2030 and to full build out. The outcomes specify the limits of the
prospects for Prior Lake.
Intentional land use planning does have a place. E.g. the 2030 Comp Plan called for commercial
development in six “nodes” scattered along the two arterial highways in PL (13 & 42). While I was on
the council, especially as mayor, we looked at the data and our circumstance, and concluded that
commercial development should be focused on three nodes, at most:
- Commerce Avenue (although this is largely fully developed already)
- Downtown/Southlake Village, as a combined central business district (CBD)
- 21 & 42 intersection area
These three nodes represented a significant shift from the 2030 Comp Plan, and needs further
refinement.
- For example, the mechanisms for knitting downtown & Southlake Village more tightly together in a
single CBD are not clearly understood or expressed.
- Also, 21&42 faces pressures toward lesser commercial development and toward greater residential
development, in at least a couple of major ways. First, tribal land holdings in the broader areas around
this intersection dramatically reduces the attraction of the intersection for commercial
development. Second, topography makes commercial development very difficult on the northeast
quadrant of the intersection, in addition to making an appropriate road network in that quadrant
prohibitively costly. Third, we’ve already seen marketing pressures for less costly residential
development along the 42 corridor, including over 200 units of apartments already under construction,
as well as increased townhouse and villa-style homes. That won’t likely change.
Even acknowledging these refinements of land use planning, the other tools and methods for facilitating
commercial development are much more important.
Second theme, “commercial development for an expanded tax base”:
Opinion that has been highlighted numerous times - the value of commercial development in PL is
threefold:
- Adding businesses that provide residents more opportunities to shop, dine & get the services they
need locally
- Adding jobs in the city enabling more residents to enjoy shorter commutes
- Diversifying the tax base
These three are in priority order, in my opinion. Building on the limits highlighted above, we simply
cannot rely on commercial & industrial development to grow or diversify our tax base. Yes, those do
contribute to the tax base, but not enough to “move the dial” much.
Rather, the council should evaluate all developments to quantify how well they diversify the tax base,
including residential developments. For example, over the past decade, I believe that Hickory
Shores/Maple Glen residential development alone contributed to diversification of the tax base as much
as all the commercial & industrial developments combined over that same decade. (I use a measure of
tax base diversification as the market value added above the median market value of the existing
residential base. The Hickory Shores/Maple Glen development was built with an average value of
$150K-$200K greater per unit than the median value. Applied over roughly 225 units, that’s $34-$45
million in tax base diversification!!!)
To reiterate, the objectives should modify the purposes of commercial development, and also identify
how to go about diversifying the tax base.
- Ken
Lori Olson
Assistant City Manager
City of Prior Lake | 4646 Dakota Street SE | Prior Lake, MN 55372
Direct: 952.447.9802 | Main: 952.447.9800