HomeMy WebLinkAbout7A CIP Public Hearing Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING
DATE:
AUGUST 06, 2018
AGENDA #: 7A
PREPARED
BY:
CATHY ERICKSON, FINANCE DIRECTOR
JASON WEDEL, PUBLIC WORKS DIRECTOR AND CITY ENGINEER
PRE-
SENTED
BY:
CATHY and JASON
AGENDA
ITEM:
CONDUCT A PUBLIC HEARING TO CONSIDER APPROVAL OF THE 2019-2023
CAPITAL IMPROVEMENT PROGRAM (CIP)
DISCUS-
SION:
Introduction
The purpose of this agenda item is for the City Council to conduct a public hearing on
the proposed projects within the 2019-2023 Capital Improvement Program (CIP).
History
The Capital Improvement Program is the city’s singular most important long term finan-
cial planning tool. The CIP is updated on an annual basis. The CIP is designed to iden-
tify infrastructure improvements and the associated funding sources needed due to on-
going maintenance, repair and community growth. Such projects include City-initiated
improvements, county and state road improvements and improvements requested by
developers.
The following long-term (2019-2028) planning documents are part of the CIP:
• Transportation Plan – identifies the major roadway improvements involving both
new and reconstruction projects that need to be coordinated with Scott County.
• Street Overlay Plan -identifies the City’s annual street overlay costs and anticipated
project levy and bonding for the special assessment portion of the annual project
costs.
• Equipment Replacement Plan – identifies the City’s vehicle and equipment needs
and establishes a regular replacement schedule.
• Park Plan – identifies the new park capital improvements and the equipment re-
placement demands for 51 neighborhood parks.
• Technology Plan – identifies hardware and software needs and establishes a regu-
lar replacement schedule.
• Facilities Management Plan – identifies major repairs or improvements to all City-
owned buildings.
• Water Plan – identifies major repairs/replacements or additional infrastructure
needed to supply water to the City.
• Sewer Plan – identifies major repairs/replacements or additional infrastructure
needed to collect and discharge sanitary waste from the City.
• Storm Water Plan – identifies major repairs or additional infrastructure needed to
treat storm water discharge in the City.
2
Each plan in the CIP was reviewed with the City Council during workshops held on June
18 and July 16, 2018. At those meetings, Staff provided a detailed overview of the 2019
projects and highlights of other major projects scheduled for 2019-2023. During the
work sessions, guidance was provided to staff regarding change in the overall tax levy
and planned 2019 utility rates. This guidance was used in developing the financial anal-
ysis. To balance the City’s needs and the impact on the tax levy and user rates, adjust-
ments to the plans were made. Changes are detailed below in the financial analysis
section.
Current Circumstances
A public hearing is being held today to receive public input on the 2019-2023 CIP.
It is important for the Council to recognize that the CIP is a flexible planning tool that is
affected by the actions of several governmental agencies (State, County and Shakopee
Mdewakanton Sioux Community). Actions by the school district and the county will also
influence the overall level of taxes through their annual levies and periodic referenda
and bond issues.
The projects that are reflected in year 2019 of the 2019-2023 CIP will be incorporated
into the 2019 budget. The improvements that are funded in full or partially by tax levies
have a direct impact on the level of property taxes payable in future years. Bond pro-
ceeds are utilized to pay for projects and debt levies are adopted to repay the debt ser-
vice.
Conclusion
The City Council should hear the staff report regarding the CIP. Following Council ques-
tions to staff, the public hearing should be opened by motion and second and remain
open until all persons desiring to be heard have spoken. The public hearing should be
closed by motion and second, questions raised by the audience should be answered.
The Council should then deliberate and then direct staff to prepare resolutions approving
the 2019-2023 CIP as presented or with any recommended changes.
If appropriate the 2019-2023 CIP as proposed can be approved.
ISSUES: Approval of the CIP does not constitute final project or purchase approval. Projects or pur-
chases identified in 2019 will be incorporated into the development of the 2019 budget.
Projects and all purchases over $20,000 will come back to the City Council for subsequent
approvals. All future bonding decisions are approved by the City Council, as well.
Following Council approval of the Capital Improvement Program, Engineering staff will pre-
pare a feasibility report (if applicable) for those transportation projects identified for next
year. Adequate lead time is important for surveying, right-of-way acquisition and engineer-
ing to obtain the best possible bids, which has generally occurred when the City is able to
put projects out for bid early in the year. All the projects included in the CIP will come be-
fore the City Council several times prior to final approval.
FINANCIAL
IMPACT:
In reviewing the 2019-2023 CIP, the City Council should consider the annual tax impact of
the scheduled projects. Staff’s objective in preparing the CIP has been to balance the tax
impacts from year to year while addressing infrastructure needs.
3
CIP Bonding:
The 2019-2023 CIP anticipates the following bonding needs:
• Transportation Plan projects for 2019-2023 of $14,403,000.
• Bonding for the following major facility repairs, equipment replacements and wa-
ter/sewer plan capital projects by year:
Year Major Facil-
ity Repairs
Equipment
Replacements
2019 - 325,000
2020 - -
2021 600,000 725,000
2022 - -
2023 - -
The equipment replacements are a Fire water tanker and pumper in 2019 and 2021 re-
spectively.
The major facility expenditures are for City Hall and Police Station HVAC/carpet/ wall cov-
erings, and the Maintenance Center front parking lot and crane.
Summary of Projected Debt Balances
The following chart reflects all bonding requirements referenced in the CIP except:
• Bonding that may be presented to residents by referendum for community park im-
provements (identified in the Park Plan).
• Other large projects that haven’t been included in the plan including:
o Replacement of the old maintenance shop
o Fire Station #3 (west side of city)
It reflects the cumulative effect of new debt issued as indicated in the CIP (blue line) and
the retirement of existing debt (red line). The top green line is the resulting debt balance at
the end of the year.
4
The following chart reflects the cumulative effect of new debt issued as indicated in the
proposed CIP and the retirement of existing debt on a per capita basis.
Based on Population Growth of 120 permits/year x 2.5 persons per household
Debt Service Tax Levy:
5
The impact of the 2019-2023 CIP and other anticipated bond payment adjustments on the
debt service property tax levy are reflected in the following tables:
Each year, certain bond issues mature, and the corresponding debt service payments are
eliminated. In the early 2000’s, the level of bonding was lower due to the capital improve-
ment projects being much smaller in scope. Current projects are larger because we have
accelerated the street reconstruction plan to address maintenance issues and to follow the
County transportation plan. The amount of debt service dropping off each year is less than
the amount that we are adding for new CIP projects in 2019 and subsequent years. This
results in an increase in the debt service property tax levy.
2019-2023 CIP Projected Debt Levy
2018 2019 2020 2021 2022 2023
Debt Service 3,370,172 3,497,188 3,594,294 3,926,327 4,258,358 4,401,778
The debt service for 2019 is already established. The Council approved the sale of bonds
for the 2018 projects at the council meeting on July 16, 2018. The 2018 capital projects
are noted below:
• Fire Pumper Replacement
• Fire Station #1 SCBA and Parking Lot Replacement
• 2018 Street Improvement Projects
o Franklin Area
o Woodside/Huron Area
• 2018 Street Reconstruction Projects
o Duluth Ave/TH 13
o County Wide Flashing Yellow Signal Conversion
The first levy associated with this bond issue will be in 2019. The proposed CIP projects will
impact the debt service levy beginning in 2020.
While not directly impacting the tax levy, revenue bonds have been issued in 2018 to fund
the implementation of the new Automated Meter Reading System (AMRS) and the utility
work on the Woodside/Huron area street project. The debt service for the utility revenue
bonds is funded through the water/sewer user fees.
The project debt service levy estimate for years 2019-2023 is based on ten-year level an-
nual debt service payments. City staff annually reviews debt service fund revenue/cash to
potentially allow for a portion of the debt service tax levy to be reduced.
The table below summarized the projected CIP tax levy by component.
2019 2020 2021 2022 2023
Debt:
Change in Debt Levy 127,016 97,107 332,032 332,031 143,421
2019-2023 CIP Projected Change in Debt Levy
6
Transportation Plan
The Transportation Plan utilizes multiple funding sources to support roadway and utility
construction projects including Municipal State Aid, Street Oversizing and Trunk Funds,
Water Fund, Sewer Fund, Storm Water Fund, special assessments and bond proceeds.
Grant funding is pursued whenever possible. The City works cooperatively with other
agencies such as Scott County, MNDOT, and SMSC to coordinate the timing and funding
of these projects.
City Staff presented the draft Transportation Plan on June 18, 2018 at the City Council
work session. The timing of projects has been adjusted to coincide with the Scott County
Transportation Plan and to moderate the impact on the tax levy and utility user rates.
2019-2023 bonding is estimated at $14,403,000. This is an estimated reduction in five-
year bonding of $5,440,000. Other changes include:
1. Balancing full reconstruction projects, which include water and sewer utility replace-
ment, with reclamation projects that only include street work. The goal is to reduce
the annual impact on the water & sewer funds for the full reconstruction projects.
2. Adding assessment funding for reclamation projects.
3. Shifting the Green Heights/Pershing area project from 2019 to 2021. This project
includes several private streets (Inguadona/Roosevelt/Ramsey/Green Heights
Trail/Park). By moving the project to 2021, it allows for additional time to determine
the policy and any potential funding mechanism for private streets with utility re-
placement.
4. Shifting Fish Point Rd from 2020 to 2019
5. Shifting Northwood Rd area streets from 2021 and 2022
6. Identifing the Lakeside and Colorado area street project for 2023
7. Added Colorado Street (Arcadia to Main) and municipal parking lot to 2020
One of the bigger projects in the plan is the TH 13 and CSAH 21 project slated for 2019 as
discussed in agenda item 9A.
Street Overlay Plan
The transportation plan reflects four miles of street overlay annually. We anticipate that the
City will bond for the special assessment portion of the cost and fund the remainder with
prepayments of special assessments collected from prior year(s) improvements and an an-
nual tax levy. The fund will be reviewed annually, to monitor cash flow and determine the
tax levy needed. The 2019 project currently includes Pike Lake Trail from CSAH 42 to
Carriage Hills Parkway and streets in the Wilds neighborhood. A feasibility report for the
2019 project will be completed this fall.
Equipment Replacement Plan
The Equipment Replacement Plan (ERP) utilizes general tax levies to support replacement
of the City’s equipment and vehicle fleet. Prior CIPs reflected incremental annual increases
over the program’s 12-year term. The financing plan has been revised to reflect a gradual
Tax Levies:2019 2020 2021 2022 2023
Equipment Revolving Fund 600,000 600,000 600,000 600,000 600,000
Revolving Park Equip Fund 339,292 433,276 527,649 632,832 903,913
Facilities Management Fund - 30,000 80,000 80,000 105,000
PIR Fund 95,000 175,000 175,000 185,000 185,000
Debt Service 3,497,188 3,594,294 3,926,327 4,258,358 4,401,778
Total CIP Tax Levies 4,531,480 4,832,570 5,308,976 5,756,190 6,195,691
2019-2023 CIP Projected CIP Tax Levy
7
increase in the tax levy until the annual levy reaches $600,000 in 2019. Another proposed
increase to $625,000 is planned to begin in 2024.
The ERP also includes annual transfers from the Water Fund, Sewer Fund and Storm Wa-
ter Fund. The transfers from the Water Fund and Sewer Funds are periodically increased
because a significant portion of the equipment also serves the Water and Sewer depart-
ments.
The plan includes funding for the replacement of fire trucks in 2019 and 2021 to be pro-
vided by issuing bonds or equipment certificates.
Park Plan
A Master Park Plan will be completed by the middle of 2019. The purpose of the plan is to
look at current parks and proposed changes/updates as well as the City’s future needs and
location of new parks. The updated Master Park Plan will also include a trail maintenance
and gaps analysis.
New park improvements
In accordance with State Statutes, revenues in the Capital Park Fund may only be used for
the acquisition and development or improvement of parks, recreational facilities, play-
grounds, trails, wetlands, or open space based on the approved park systems plan. The
next neighborhood park development is not scheduled until 2019 and every other year
thereafter, or as demand dictates. Moving forward we are working with developers to have
them install new neighborhood parks and crediting the cost against their park dedication
fees rather than having City staff construct the parks. This would ensure that the parks are
constructed in a timely manner prior to homes being constructed which eliminates any mis-
communication with residents on what amenities will be included in the parks. In addition,
the developer can use the completed park improvements to market their developments.
In 2019, the plan includes expenditures of $250,000 for the Hwy 13 trail gap to be com-
pleted as part of the TH 13 Reconstruction Project. No other plan funding is allocated for
new development of new trails.
Existing park improvement:
This plan funds capital replacement projects, park amenities, and trail, sidewalk and board-
walk replacement. The plan proposes an increase in the tax levy for trails, etc. of $100,000
annually until 2024 when the levy is proposed at $425,000.
The current plan has significant expenditures slated for 2028 at the community parks.
Modifications to planned future expenditures will be made based on the updated Master
Park Plan when it is completed in 2019.
Technology Plan
The Technology Plan (TP) identifies the existing inventory, acquisition date, life expectancy
and value of hardware on a long-term basis (10 years). The Plan also identifies potential
future investments in software.
Based on Council feedback at the July 15 CIP workshop, staff has modified the technology
plan to delay purchase or use General Fund reserves for some one-time technology ex-
penditures as follows:
8
Proposed Purchase Amount Comment
Phone System $70,000 Staff will bring the proposed purchase back to
the Council to consider the use of General
Fund reserves as a funding source.
Website Redesign $45,000 Removed from 2019 budget/delayed to 2020
Citizens Online Portal $15,915 Removed from 2019 budget ($5,305 each for
General Fund/Water Fund/Sewer Fund)
SAN Controller $16,000 Removed from 2019 budget/delayed to 2020
The changes above would result in a reduction in the 2019 proposed tax levy of approxi-
mately $136,000.
See the “Technology Plan – 2019-2023 Proposed Expenditures” attachment for more spe-
cific details of proposed significant annual expenditures.
The Technology Plan reflects $863k and $2.7M in hardware and software expenditures, re-
spectively, for years 2019 through 2028. The software figure includes the maintenance and
upgrades of existing software (industry trend) and approximately $207k for proposed new
software over this same period.
The Technology Plan utilizes multiple funding sources including contributions from the Wa-
ter Fund and Sewer Fund.
Facilities Management Plan
The Facilities Management Plan (FMP) identifies the existing inventory, installation date,
life expectancy and value of equipment on a long-term basis (25 years) for all our facilities.
The FMP provides a schedule for MAJOR repairs, replacements and upgrades. It does not
cover minor expenses for repairs and maintenance. Those will continue to be funded
through the operating budgets.
The FMP utilizes multiple funding sources including general tax levies, periodic transfers
from the General Fund, annual transfers from the Water Fund and Sewer Fund and bond
proceeds.
Utility Capital Projects
The Water, Sewer, and Storm Water Plans include projects associated with the Transporta-
tion Plan. A copy of the transportation plan is attached for reference.
The 2019-2023 Water, Sewer, and Stormwater Plan include $3,711,250, $2,593,905, and
1,545,565 respectively in use of funds that will be transferred to the Construction fund for
the utility cost portion of street projects. This includes about $296,000 for the Inguadona
area private street replacement. The contributions from the utility funds for transporta-
tion/street projects varies by year, based on the projects.
Items to note related to utility capital projects:
9
Minimal street reconstruction with utilities in 2019:
Due to the significant road projects in 2018 and 2019, the transportation plan includes one
smaller scale street rehab in 2019 with no utility related work. This will give us an oppor-
tunity to build cash reserves to fund some of the future year projects in the 2019-2023 CIP.
Utility reconstruction on private streets in 2021
The transportation plan includes utility reconstruction on the Pershing/Dunkirk area streets
in 2021. At this time the utilities under the Inguadona area private streets will also be re-
constructed. The street portion of the cost for the Inguadona area private streets is
$591,570. This cost is shared equally between the Water and Sewer Funds at $295,785
each and is included as a use of funds in the plans.
Council has directed staff to explore the establishment of a Utility Special District for prop-
erties served by private streets. The Utility Special District funds will be collected from the
private street properties to help offset the cost to replace the private streets after replace-
ment of the public utilities below the street. This process will start with discussions with
HOAs/neighborhoods with private streets to provide education on the use of the funds and
respond to resident questions/ concerns. Staff anticipates that this item will be brought to
the Council for approval in 2019. Revenue estimate per year for the special billing district
for private streets is $200,000. The revenue is shared equally between the Water and
Sewer Funds at $100,000 each and has been included as a source of funds in the plans
starting in 2020. Staff has also included use of funds for future private street replacement
in the water and sewer plans.
In addition, the 2019 – 2023 Utility Plans have been updated to consider the following ar-
eas:
Water Plan:
Water Purchase and Facility Expansion Agreement with the SMSC
In November 2017, the City Council approved the Water Purchase and Facility Expansion
Agreement between the City and the SMSC. The agreement sets the water purchase price
and funds a portion of the new water treatment facility costs for construction of filter cells
used for water storage.
The water plan has also been updated to reflect expenditures of $2.1M to construct the fil-
ter cells the city will use at the new SMSC south plant and expenditures of $1.3M to extend
the raw watermain from Well 6 to the new water treatment plant (funding from the Water
Storage Fund and Trunk Oversizing Fund respectively).
Sewer Plan:
At the July 16 Council CIP Workshop, staff shared that we have been evaluating the impact
of billed sewer flows on revenues and the increase in capital project expenditures on the
sewer fund reserves.
Summer Sewer Lock/Cost Break:
We bill sewer based on water consumption, however, we provide a summer sewer lock.
Residents pay 1.5 times the average of the Feb and April consumption for the June, Au-
gust, October and December billing cycle. The billing cycles cover the following time peri-
ods highlighted in blue:
10
The summer sewer lock is intended to consider pool filling, lawn and garden sprinkling, etc.
that do not flow into the sanitary sewer system. The summer sewer lock was established
years ago. This is reducing our annual billed sewer consumption.
The Council indicated that they would support modifying or phasing out the summer sewer
lock. as a means of increasing the City’s billed sewer flow. (See July 16 CIP workshop re-
port attached for summer sewer lock specifics.) Staff is proposing eliminating the summer
sewer lock for the June and December billing cycles. This would generate about $100k in
revenue annually. Residents would still receive the summer sewer lock on their August
and October utility bills which cover the period from May 21-September 20. This change
has been reflected in the Sewer Plan and will be brought to the Council for further approval
as part of the updates to the 2019 Official Fee Schedule public hearing in December.
MCES impact on the Sewer Fund:
The Metropolitan Council Environmental Services (MCES) annual operating budget plans
for the resources necessary to support its two core functions: wastewater collection and
treatment and water resource planning. Based on the MCES budget workshop information
presented in May, the proposed 2019 cost increase is 7.25%, which includes a combination
of rate increase and anticipated flow increase. Staff has reflected the MCES proposed rate
increase in the Sewer Plan.
Current and Proposed Rates
Staff is proposing rate increases to pay for the proposed projects and to maintain an appro-
priate fund balance. Except for sanitary sewer, the plans presented are funded with mini-
mal annual rate increases (3% for Water, 5% for Stormwater). For 2019, Staff is recom-
mending a 10% overall increase in the sanitary sewer rates. This is a $0.45 increase in the
City portion of the sanitary sewer rate and a $.14 increase in the MCES portion of the sani-
tary sewer rate. Staff was able to moderate the increase in the rates as compared to the
July workshop due to the additional revenue that can be generated by modifying the sum-
mer sewer lock. Additionally, due to a favorable interest rate and premium bid on the
2018A bond issue, staff was able to deposit additional funds into the utility funds for capital
projects.
The following table shows the current and proposed rates which are the basis for the reve-
nues in each of the water, sewer and storm water operating plans. The rates are adjusted
annually, with Council approval, to support the utility funds. The rate updates will be
brought to the Council for approval as part of the 2019 Official Fee Schedule public hearing
in December.
Month Billing Cycle
Feb Nov 21 - Jan 20
Apr Jan 21 - March 20
June March 21 - May 20
Aug May 21- July 20
Oct July 21-Sept 20
Dec Sept 21- Nov 20
11
This results in a proposed annual utility cost increase of about $38 for an average user with
water consumption of 8,000 gallons/billing cycle. (This is a proposed total utility cost
increase of 5.9%.)
Staff is recommending that the City conduct a utility rate study in 2019 that would review all
of the various utility rates as well as consider revising the tiered water rates to include a
third tier.
ALTERNA-
TIVES:
The following alternatives are available to the City Council:
1. Motion and Second to close the Public Hearing and approve the 2019-2023 CIP
RECOM-
MENDED
MOTION:
Alternative #1
REPORTS
ATTACHED
1. 2019-2023 CIP Documents
a. Demands vs. Funding Sources
b. Project Detail
c. Projects by Department
d. Projects by Funding Source
e. Transportation Plan
f. Map of Proposed Transportation Projects
g. Street Overlay Plan
h. Equipment Replacement Plan
i. Park Plan
j. Facilities Management Plan
k. Technology Plan
l. Technology Plan – 2019-2023 Proposed Expenditures
m. Water Operating Plan
n. Sanitary Sewer Operating Plan
o. Water Quality Operating Plan
2018 2019 2020 2021 2022 2023
Water <25000 4.67$ 4.81$ 4.96$ 5.11$ 5.26$ 5.42$
Water >25000 6.44$ 6.63$ 6.83$ 7.03$ 7.25$ 7.46$
Sewer-MCES 2.70$ 2.81$ 2.95$ 3.09$ 3.25$ 3.41$
Sewer-City 2.94$ 3.39$ 3.79$ 3.90$ 4.02$ 4.14$
Storm Water 14.34$ 15.06$ 15.73$ 16.44$ 17.18$ 17.96$
CFAC-Water 5.00$ 5.00$ 5.00$ 5.00$ 5.00$ 5.00$
CFAC-Sewer 5.00$ 5.00$ 5.00$ 5.00$ 5.00$ 5.00$
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
A RESOLUTION APPROVING THE 2019-2023 CAPITAL IMPROVEMENT PROGRAM
Motion By: Second By:
WHEREAS, The purpose of the Capital Improvement Program (CIP) is to protect the infrastructure
of the City of Prior Lake by establishing a replacement plan for existing infrastructure
and by identifying those improvements necessary to accommodate the growth of the
community; and
WHEREAS, The CIP is a flexible planning document that attempts to balance the financial
resources of the City with its needs; and
WHEREAS, It is intended for the CIP to be established for a period of five (5) years and to be
updated annually; and
WHEREAS,
On August 6, 2018, the City Council of Prior Lake conducted a Public Hearing on the
2019-2023 CIP and offered opportunity for public testimony on the capital spending
priorities of the City Council; and
WHEREAS,
The City reasonably expects to reimburse the expenditures made for certain costs of
the projects included in the CIP from the proceeds of bonds; and
WHEREAS, The approval of the CIP has no relationship to the comprehensive plan and as such
does not require Planning Commission review pursuant to Minn. Stat. 462.356, Subd.
2.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City has determined to make a declaration of official intent (“Declaration”) to reimburse certain
estimated costs for projects included in the CIP from proceeds of bonds in accordance with the Internal
Revenue Service Reimbursement Regulations (Treasury Reg. 1.150 -2).
3. The 2019-2023 Capital Improvement Program is hereby approved.
4. The City may declare other separate statements of reimbursement intent in connection with specific
public improvements projects as they are initiated under Minnesota Statutes Chapters 429 a nd 444, or
for other capital projects, with the understanding that such additional declarations of reimbursement
intent will supplement this resolution. All reimbursed expenditures will be capital expenditures, costs of
issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of
the Reimbursement Regulations.
5. This Declaration has been made no later than 60 days after payment of any original expenditure to be
subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following
expenditures:
2
a. costs of issuance of bonds;
b. costs in an amount not in excess of $100,000 or five percent of the proceeds of an issue;
or
c. “preliminary expenditures” up to an amount not in excess of 20 percent of the aggregate
issue price of the issue or issues that are reasonably expected by the City to finance the
project for which the preliminary expenditures were incurred. The term “preliminary
expenditures” includes architectural, engineering, surveying, bond issuance, and similar
costs that are incurred prior to commencement of acquisition, construction or rehabilitation
of a project other than land acquisition, site preparation, and similar costs incident to the
commencement of construction.
6. This Declaration is an expression of the reasonable expectations of the City based on the facts and
circumstances known to the City as the date hereof. The anticipated original expenditures for the
Projects are consistent with the City’s budgetary and financial circumsta nces.
7. This Declaration is intended to constitute a Declaration of the Official Intent for the purposes of the
Reimbursement Regulations. As of the date hereof, the city reasonably expects that $19 million is
the maximum principal amount of the bonds which will be issued to finance the Projects.
PASSED AND ADOPTED THIS 6th DAY OF AUGUST 2018.
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
CITY OF PRIOR LAKE DEMANDS VS. FUNDING SOURCES
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019 - 2023
1/1/2018 Six-Year Revenue CIP Construction 1/1/2024
Funding Source Balances Projection (Net)Demands Projected Balances
Water Fund 2,787,136 7,229,309 5,484,674 4,531,771
Sewer Fund 1,289,682 5,539,657 4,299,795 2,529,544
Water Quality Fund 935,064 2,358,307 2,800,565 492,806
Capital Park Fund 1,326,454 2,797,000 810,000 3,313,454
Trunk Reserve Fund 2,541,060 5,420,740 1,587,500 6,374,300
Street Oversize Fund 842,061 1,788,317 - 2,630,378
Water Storage Fund 2,030,754 (207,813) 600,000 1,222,941
Revolving Equipment Fund 368,241 4,168,730 4,103,214 433,757
Revolving Park Equip Fund 487,350 2,594,628 2,556,963 525,015
Cable Franchise Fund 91,915 80,000 22,727 149,188
Facilities Management Fund 506,949 640,018 526,545 620,422
- - -
Permanent Improvement Revolving Fund 259,833 3,056,212 3,029,915 286,129
Municipal State Aid - 2,396,000 2,396,000 -
Project Tax Levy - 11,465,296 11,465,296 -
Special Assessments - 7,037,383 7,037,383 -
Referendum - - -
Intergovernmental - 9,434,268 9,434,268 -
Grants or Other Contributions - - - -
General Fund - Technology 256,719 256,719
TOTALS $13,466,499 66,054,772 56,411,566 23,109,705
CITY OF PRIOR LAKE PROJECT DETAIL
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019-2023
CIP Cost / Benefit
Project Reference Description Purpose Impact Statement
Public Works (Parks)
Capital Replacement Projects CIP1 Replacement or Renovation of Existing Facilities
including buildings, parking lots, fields, and lighting.
To replace and renovate park facilities that have
served their useful life and need to be replaced or
rehabilitated to ensure safety of use.
Replacement or renovation would be completed
within the context of full community park needs
and development.
Park Amenities Replacement CIP2 Park amenity replacements including regular
replacement of park furniture, play structures,
enclosures, shelters, courts, etc.
To replace and renovate park amenities that have
served their useful life and need to be replaced or
rehabilitated to ensure safety of use.
Replacements necessary to maintain City park
system.
Trail, Sidewalk, and Boardwalk Replacement CIP3 Replace trail, sidewalk and boardwalks.
Trail and Sidewalk Inventory, condition rating, and
priority being analyzed.
To replace trails, sidewalks or boardwalks that
have a degraded pavement surface, ADA
compliance issues or have other structural
defects.
Improved trail, sidewalk and boardwalk surfaces
will improve the user experience and limit any
potentially liability for ADA claims.
Natural Area Restoration CIP4 Restoration of natural areas
Inventory, Condition Rating, and Priority being
completed.
N/A N/A
Existing Trail & Sidewalk Gap Priorities CIP5 Replacement of trails, sidewalk and boardwalks.
Trail and Sidewalk Gaps Analysis in progress.
N/A N/A
Neighborhood Park Development CIP6 Neighborhood Park Development
2019 - Undefined Park
2021 - Undefined Park
Construction of neighborhood parks to support
development.
The Comprehensive Plan and Park Dedication
Fees have anticipated the construction of
additional neighborhood parks to serve growth of
the community.
New Development Trail Alignments CIP7 Construction of new trail segments in newly developing
areas or as part of an existing state project.
2019- TH 13 trail gap for MNDOT TH13
Reconstruction Project
To ensure a connected network of trails and
sidewalks for transportation and recreational
purposes.
The Comprehensive Plan, Trail and sidewalk
Gaps Study and Park Dedication Fees Study
have anticipated the development of additional
trails to serve the growing and changing needs of
the community.
Community Park Development and Renovation CIP8 Development of new community parks.Construction of community parks to support
communities recreational needs.
The Comprehensive Plan, Master Park Plan and
Park Dedication Fees Study have anticipated the
development of additional community parks to
serve the growing and changing needs of the
community.
Page 1 of 4
CITY OF PRIOR LAKE PROJECT DETAIL
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019-2023
CIP Cost / Benefit
Project Reference Description Purpose Impact Statement
Public Works (Streets)
Street Reconstruction (Project Partnerships)CIP9 2019 - CR 21 / TH 13 / Main Ave / Arcadia Signal These are Scott County or MNDOT projects. City
will participate in storm sewer and other
improvements on a cost sharing basis through a
cooperative agreement.
These County or State Highway Improvement
Projects will restore the driving surface and
improve storm drainage in these respective
areas.
2020 - CSAH 42 (CR83 to CR17)
2020 - Colorado Street Parking Lot
Street Improvements (City Jurisdiction)CIP10.1 2019 - Fish Pt Road (Fawn Meadows to CR 21)To rehabilitate, reconstruct, or construct streets to
extend useable life or reconstruct streets to a 7-
ton or 9-ton standard.
Improved streets will reduce maintenance for the
streets and for vehicles.
2020 - Hidden Oaks/Timberview/Timber,
Millers/Omega/Glory, Fish Point Road (CR 44 to TH
13)
2021 - Pershing/Dunkirk/Dutch/Roanoke/Green
Hts/Spring, Park Ave, Private
streets:Inguadona/Roosevelt/Ramsey/Green Hts
Trail/Park
2022 - Northwood Road (Fremont to Knollridge),
Northwood Road (Knollridge to CSAH 12),
Knollridge/Hawk Ridge/Viewcrest/Lake Haven/Shady
Cove/Lake Bluff/Fremont Cir/Fremont St/Crystal, Frost
Point Circle
2023 - Martindale/Henning Circle/Hickory Lane,
Lakeside Avenue (CR21 to Pleasant), Colorado
(Duluth to Arcadia), Duluth (CR21 to TH13)
Street Improvements (City Street Overlay)CIP10.2 2019 - Pike Lake Trail from CSAH 42 to Carriage Hills
Parkway and streets in the Wilds neighborhood.
2020-2023: Specific streets have not been identified
yet.
Annual street mill and overlay project.Improved streets will reduce maintenance for the
streets and for vehicles.
Page 2 of 4
CITY OF PRIOR LAKE PROJECT DETAIL
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019-2023
CIP Cost / Benefit
Project Reference Description Purpose Impact Statement
Public Works (Water)
Meter Replacement Program CIP11 Replacement of Automatic Meter Reading System
(AMRS).
The AMRS is nearing the end of it's life and has
started showing signs of MTU failures. In
addition, water meters deteriorate with age,
resulting in inaccurate readings. American Water
Works replacement guidelines estimate a 15-year
life on residential meters.
Battery failures may begin in the existing AMR
system in 2017. The City will want to consider
how the system will be replaced prior to significant
failures. In addition, replacement of any meters
will show a decrease in apparent loss and in
increase in revenue.
Wells CIP12 Construction of additional Wells for source water.
NO additional wells needed with JPA with SMSC.
Provide additional source water.Wells are needed to provide City firm pumping
capacity and to utilize the Water Treatment
Facility at full capacity.
Watermain Improvements CIP13 Watermain replacements outside of replacements that
are completed in conjunction with street projects.
No projects currently planned for 2017-2021
Proactive replacement of deteriorated or
undersized watermain. New watermain to provide
looping and system redundancies.
Reduces the potential for costly emergency
repairs due to leaks and breaks.
Water System CIP14 Additional treatment capacity to accommodate
demand growths within the City. Replacement of
equipment at the Water Treatment Plant.
2019 - 2023 Annual Equipment Replacement
Joint Agreement with SMSC to provide future finished
water.
Replacement of existing equipment at Water
Treatment Facility.
Replacement of key equipment necessary as it
reaches its life expectancy. Additional capacity
needed with current water supply deficit.
2019- Extend Raw Watermain from Well #6 to SMSC
Joint Water Treatment Facility
2021 - Tower Street Elevated Storage Recondition
Pressure Reducing Valves CIP15 No projects currently planned for 2019-2023.Reduce pressure in service areas that have a
lower elevation within the Prior Lake community.
Reducing pressure in the distribution system will
assist in water conservation and water loss.
Water Storage CIP16 Additional water storage facilities.
Joint Agreement with SMSC to provide additional
storage.
Increase water storage to provide adequate
supply for high usage periods, fire protection and
system pressure. Provides better water quality by
increasing ability to circulate system.
Providing water pressure and fire flows to meet
ISO and Ten State Standards ensures fire
protection for properties within the community and
better ISO ratings.
2019 - SMSC Joint Water Facility (Filter Cells for water
storage)
Page 3 of 4
CITY OF PRIOR LAKE PROJECT DETAIL
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019-2023
CIP Cost / Benefit
Project Reference Description Purpose Impact Statement
Public Works (Sanitary Sewer)
Meter Replacement Program CIP11 Replacement of Automatic Meter Reading System
(AMRS). Project planned for 2018. No project costs
planned for 2019-2023.
The AMRS is nearing the end of it's life and has
started showing signs of MTU failures. In
addition, water meters deteriorate with age,
resulting in inaccurate readings. American Water
Works replacement guidelines estimate a 15-year
life on residential meters.
Battery failures began in the existing AMR system
in 2017. The City is addressing this prior to
significant failures. In addition, replacement of
any meters will show a decrease in apparent loss
and in increase in revenue.
Sanitary Improvement CIP17 Sanitary Sewer replacements outside of replacements
that are completed in conjunction with street projects.
2022/2023 Sewer Rehabilitation/Concrete 15" Sewer
Lining
Improve sanitary sewer main line which services
Commercial area, reduce infiltration issues and
improve flow.
Reduction of infiltration and settlements in
sanitary sewer which could be cause for sanitary
back-ups and impede flow design of main line
pipe.
Inflow / Infiltration Prevention CIP18 Sanitary Sewer rehabilitation or replacement.
Resume in 2019
Repairs or replacement of Sewers to reduce
water infiltration into collection system.
Reduction of lift station pumping and treatment
flow costs to the Met Council.
Sewer System Equipment Replacement CIP19 Replacement of equipment associated with lift stations,
etc. (pumps and controls)
To replace vital equipment in lift stations to
minimize risk of failure.
Reduce risk of failures creating sanitary sewer
backups and emergency situations.
Public Works (Stormwater)
Stormwater Infrastructure Maintenance CIP20 Maintaining existing structural stormwater practices
and adding new treatment. (locations vary)
Maintenance, retrofit and creation of other
structural practices such as; sump manholes,
bioretention, infiltration and filtration.
Using a targeted maintenance and retrofit
program to continually renew and improve the
overall water quality system effectiveness and
cost efficiency.
Pond Maintenance & Retrofit CIP21 Maintaining existing stormwater treatment ponds and
maximizing treatment (locations vary).
Maintenance, retrofit and creation of storm water
ponds to restore and enhance overall system
treatment efficiency.
Using a targeted maintenance and retrofit
program to continually renew and improve the
overall water quality system effectiveness and
cost efficiency.
Stormwater Improvements CIP22 No projects currently planned for 2019-2023.Address flooding of street, washout of dam, and
lack of treatment.
Minimize street flooding, risk of dam failure and
improve overall conveyance efficiency and
treatment capacity.
Vehicles & Equipment
Equipment Replacement Plan CIP23 Replace vehicles and equipment as identified in the
replacement schedule.
To identify the City’s vehicle and equipment
needs and establish a regular replacement
schedule.
Maximize the useful life of the City's vehicles and
equipment.
Facilities
Facilities Management Plan CIP24 Repair or replace major components in City-owned
facilities.
To identify major repairs or improvements to all
City-owned facilities.
Maximize the useful life of the major components
in City-owned facilities.
Technology
Technology Plan CIP25 Replace hardware and software as identified in the
replacement schedule.
To identify hardware and software needs and
establish a regular replacement schedule.
Maximize the useful life of the City's hardware.
Upgrade software to utilize technology currently
available in order to deliver services in a cost-
effective manner.
Page 4 of 4
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019 - 2023
CIP
Project Reference 2019 2020 2021 2022 2023 Total
Public Works (Parks)
Capital Replacement Projects CIP1 47,762 - - 13,178 332,619 393,560
Revolving Park Equipment Fund 47,762 - - 13,178 332,619 393,560
Park Amenities Replacement CIP2 141,530 145,776 150,149 154,654 159,294 751,404
Revolving Park Equipment Fund 141,530 145,776 150,149 154,654 159,294 751,404
Trail, Sidewalk, and Boardwalk Replacement CIP3 100,000 200,000 300,000 400,000 412,000 1,412,000
Revolving Park Equipment Fund 100,000 200,000 300,000 400,000 412,000 1,412,000
Natural Area Restoration CIP4 - - - - - -
Revolving Park Equipment Fund - - - - - -
Existing Trail & Sidewalk Gap Priorities CIP5 - - - - - -
Revolving Park Equipment Fund - - - - - -
Neighborhood Park Development CIP6 170,000 - 170,000 - 170,000 510,000
Capital Park Fund 170,000 - 170,000 - 170,000 510,000
New Development Trail Alignments CIP7 250,000 - - - - 250,000
Capital Park Fund 250,000 - - - - 250,000
Community Park Development and Renovation CIP8 - - - - - -
Capital Park Fund - - - - -
Referendum - - - - - -
General Parks CIP6 50,000 - - - - 50,000
Capital Park Fund 50,000 - - - - 50,000
Public Works (Parks) Total 759,292 345,776 620,149 567,832 1,073,913 3,366,963
Page 1 of 6
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019 - 2023
CIP
Project Reference 2019 2020 2021 2022 2023 Total
Public Works (Streets)
Street Improvements (Partnership Projects)CIP9 11,622,268 983,500 - - - 12,605,768
Project Levy 1,000,000 138,000 - - - 1,138,000
Special Assessments - - - - - -
State/Federal - - - - - -
County 9,272,268 162,000 - - - 9,434,268
Other Municipality - - - - - -
Grants or Other Contributions - - - - -
City MSA Funds 1,000,000 396,000 - - - 1,396,000
Street Oversize Funds - - - - - -
Trunk Reserve Fund - 287,500 - - - 287,500
Water Quality Fund - - - - - -
Water Fund 100,000 - - - - 100,000
Sewer Fund 250,000 - - - - 250,000
Capital Park Fund - - - - - -
Street Improvements (City Jurisdiction)CIP10.1 636,000 6,535,499 5,271,129 5,065,472 4,257,300 21,765,400
Project Levy 572,000 2,422,840 1,475,860 2,782,976 1,423,620 8,677,296
Special Assessments 64,000 1,444,783 782,184 1,003,856 1,292,560 4,587,383
Grants or Other Contributions - - - - - -
City MSA Funds - 600,000 - 400,000 - 1,000,000
Street Oversize Fund - - - - - -
Trunk Reserve Fund - - - - - -
Water Quality Fund - 389,835 395,250 249,760 510,720 1,545,565
Water Fund - 1,193,640 1,407,370 427,840 582,400 3,611,250
Sewer Fund - 484,400 1,210,465 201,040 448,000 2,343,905
Street Improvements (Street Overlay)CIP10.2 886,306 997,174 1,113,043 1,223,812 1,259,580 5,479,915
Special Assessments 490,000 490,000 490,000 490,000 490,000 2,450,000
Permanent Improvement Revolving Fund 396,306 507,174 623,043 733,812 769,580 3,029,915
Public Works (Streets) Total 13,144,574 8,516,173 6,384,172 6,289,284 5,516,880 39,851,083
Page 2 of 6
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019 - 2023
CIP
Project Reference 2019 2020 2021 2022 2023 Total
Public Works (Water)
Meter Replacement Program CIP11 - - - 100,000 100,000 200,000
Water Fund - - - 100,000 100,000 200,000
-
Wells CIP12 - - - - - -
Water Fund - - - - - -
Watermain Improvements CIP13 - - - - - -
Water Fund - - - - - -
Trunk Reserve Fund - - - - - -
Water System CIP14 2,009,273 112,551 1,065,955 119,405 122,987 3,430,172
Water Fund 109,273 112,551 1,065,955 119,405 122,987 1,530,172
Trunk Reserve Fund 1,300,000 - - - - 1,300,000
Water Storage Fund 600,000
Pressure Reducing Valves CIP15 - - - - - -
Trunk Reserve Fund - - - - - -
Water Storage CIP16 - - - - - -
Water Storage Fund - - - - - -
Public Works (Water) Total 2,009,273 112,551 1,065,955 219,405 222,987 3,630,172
Page 3 of 6
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019 - 2023
CIP
Project Reference 2019 2020 2021 2022 2023 Total
Public Works (Sanitary Sewer)
Meter Replacement Program CIP 11 - - - - 100,000 100,000
Sewer Fund - - - - 100,000 100,000
Sanitary Improvement CIP17 - - - 200,000 225,000 425,000
Sewer Fund - - - 200,000 225,000 425,000
Inflow / Infiltration Prevention CIP18 150,000 154,500 159,135 163,909 168,826 796,370
Sewer Fund 150,000 154,500 159,135 163,909 168,826 796,370
Sewer System Equipment Replacement CIP19 64,279 66,208 68,194 70,240 72,347 341,267
Sewer Fund 64,279 66,208 68,194 70,240 72,347 341,267
Public Works (Sanitary Sewer) Total 214,279 220,708 227,329 434,149 566,173 1,662,638
Public Works (Storm Water)
Stormwater Infrastructure Maintenance CIP20 60,000 60,000 20,000 20,000 20,000 180,000
Water Quality Fund 60,000 60,000 20,000 20,000 20,000 180,000
Pond Maintenance & Retrofit CIP21 300,000 25,000 300,000 25,000 300,000 950,000
Water Quality Fund 300,000 25,000 300,000 25,000 300,000 950,000
Stormwater Improvements CIP22 25,000 25,000 25,000 25,000 25,000 125,000
Water Quality Fund 25,000 25,000 25,000 25,000 25,000 125,000
Public Works (Storm Water) Total 385,000 110,000 345,000 70,000 345,000 1,255,000
Page 4 of 6
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019 - 2023
CIP
Project Reference 2019 2020 2021 2022 2023 Total
Vehicles & Equipment
Equipment Replacement Plan CIP23 1,223,951 911,674 1,399,152 978,763 639,673 5,153,214
Revolving Equipment Fund 898,951 911,674 674,152 978,763 639,673 4,103,214
Project Levy 325,000 - 725,000 - - 1,050,000
Vehicle & Equipment Total 1,223,951 911,674 1,399,152 978,763 639,673 5,153,214
Facilities
Facilities Management Plan CIP24 89,963 68,979 771,008 5,700 190,895 1,126,545
Facilities Management Fund 89,963 68,979 171,008 5,700 190,895 526,545
Project Levy - - 600,000 - - 600,000
Facilities Total 89,963 68,979 771,008 5,700 190,895 1,126,545
Technology
Technology Plan CIP25 133,299 135,670 42,279 25,386 29,316 365,951
General Fund - Technology 83,194 82,229 42,279 19,700 29,316 256,719
Water Fund 17,553 22,857 - 2,843 - 43,253
Sewer Fund 17,553 22,857 - 2,843 - 43,253
Water Quality Fund - - - - - -
Cable Franchise Fund 15,000 7,727 - - - 22,727
Technology Total 133,299 135,670 42,279 25,386 29,316 365,951
GRAND TOTALS 17,959,631 10,421,531 10,855,045 8,590,520 8,584,838 56,411,566
Page 5 of 6
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019 - 2023
CIP
Project Reference 2019 2020 2021 2022 2023 Total
TOTALS BY FUNDING SOURCES
Project Levy 1,897,000 2,560,840 2,800,860 2,782,976 1,423,620 11,465,296
Special Assessments 554,000 1,934,783 1,272,184 1,493,856 1,782,560 7,037,383
Referendum - - - - - -
Grants or Other Contributions - - - - - -
State/Federal - - - - - -
County 9,272,268 162,000 - - - 9,434,268
Other Municipality - - - - - -
City MSA Funds 1,000,000 996,000 - 400,000 - 2,396,000
Capital Park Fund 470,000 - 170,000 - 170,000 810,000
Street Oversize Fund - - - - - -
Trunk Reserve Fund 1,300,000 287,500 - - - 1,587,500
Water Quality Fund 385,000 499,835 740,250 319,760 855,720 2,800,565
Water Fund 226,825 1,329,048 2,473,325 650,088 805,387 5,484,674
Sewer Fund 481,832 727,965 1,437,794 638,032 1,014,173 4,299,795
Water Storage Fund 600,000 - - - - 600,000
General Fund - Technology 83,194 82,229 42,279 19,700 29,316 256,719
Revolving Equipment Fund 898,951 911,674 674,152 978,763 639,673 4,103,214
Revolving Park Equipment Fund 289,292 345,776 450,149 567,832 903,913 2,556,963
Cable Franchise Fund 15,000 7,727 - - - 22,727
Facilities Management Fund 89,963 68,979 171,008 5,700 190,895 526,545
Permanent Improvement Revolving Fund 396,306 507,174 623,043 733,812 769,580 3,029,915
17,959,631 10,421,531 10,855,045 8,590,520 8,584,838 56,411,566
Page 6 of 6
CITY OF PRIOR LAKE PROJECTS BY FUNDING SOURCE
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019-2023
Project 2019 2020 2021 2022 2023 Total
Project Levy
Street Reconstruction (Co. Rd.)1,000,000 138,000 - - - 1,138,000
Street Improvements (City)572,000 2,422,840 1,475,860 2,782,976 1,423,620 8,677,296
Street Improvements ( Street Overlay)- - - - - -
Equipment Replacement Plan 325,000 - 725,000 - - 1,050,000
Facilities Management Plan - - 600,000 - - 600,000
1,897,000 2,560,840 2,800,860 2,782,976 1,423,620 11,465,296
Special Assessments
Street Reconstruction (Co. Rd.)- - - - - -
Street Improvements (City)64,000 1,444,783 782,184 1,003,856 1,292,560 4,587,383
Street Improvements ( Street Overlay)490,000 490,000 490,000 490,000 490,000 2,450,000
554,000 1,934,783 1,272,184 1,493,856 1,782,560 7,037,383
Referendum
Community Park Development and Renovation - - - - - -
- - - - - -
Grants or Other Contributions
Street Improvements (Partnership Projects)- - - - - -
Street Improvements (City)- - - - - -
- - - - - -
State/Federal
Street Reconstruction (Co. Rd.)- - - - - -
- - - - - -
County
Street Reconstruction (Co. Rd.)9,272,268 162,000 - - - 9,434,268
9,272,268 162,000 - - - 9,434,268
Other Municipality
Street Improvements (Partnership Projects)- - - - - -
- - - - - -
City MSA Funds
Street Reconstruction (Co. Rd.)1,000,000 396,000 - - - 1,396,000
Street Improvements (City)- 600,000 - 400,000 - 1,000,000
1,000,000 996,000 - 400,000 - 2,396,000
Capital Park Fund
Neighborhood Park Development 170,000 - 170,000 - 170,000 510,000
New Development Trail Alignments 250,000 - - - - 250,000
Community Park Development and Renovation - - - - - -
General Parks 50,000 - - - - 50,000
Street Improvements (Partnership Projects)- - - - - -
470,000 - 170,000 - 170,000 810,000
Page 1 of 3
CITY OF PRIOR LAKE PROJECTS BY FUNDING SOURCE
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019-2023
Project 2019 2020 2021 2022 2023 Total
Street Oversize Fund
Street Reconstruction (Co. Rd.)- - - - - -
Street Improvements (City)- - - - - -
- - - - - -
Trunk Reserve Fund
Street Reconstruction (Co. Rd.)- 287,500 - - - 287,500
Street Improvements (City)- - - - - -
Water Treatment 1,300,000 - - - - 1,300,000
Pressure Reducing Valves - - - - - -
1,300,000 287,500 1 2 3 1,587,500
Water Quality Fund
Street Reconstruction (Co. Rd.)- - - - - -
Street Improvements (City)- 389,835 395,250 249,760 510,720 1,545,565
Stormwater Infrastructure Maintenance 60,000 60,000 20,000 20,000 20,000 180,000
Pond Maintenance & Retrofit 300,000 25,000 300,000 25,000 300,000 950,000
Stormwater Improvements 25,000 25,000 25,000 25,000 25,000 125,000
Technology Plan - - - - - -
385,000 499,835 740,250 319,760 855,720 2,800,565
Water Fund
Street Reconstruction (Co. Rd.)100,000 - - - - 100,000
Street Improvements (City)- 1,193,640 1,407,370 427,840 582,400 3,611,250
Meter Replacement Program - - - 100,000 100,000 200,000
Wells - - - - - -
Watermain Improvements - - - - - -
Water System 109,273 112,551 1,065,955 119,405 122,987 1,530,172
Technology Plan 17,553 22,857 - 2,843 - 43,253
226,825 1,329,048 2,473,325 650,088 805,387 5,484,674
Sewer Fund
Street Reconstruction (Co. Rd.)250,000 - - - - 250,000
Street Improvements (City)- 484,400 1,210,465 201,040 448,000 2,343,905
Meter Replacement Program - - - - 100,000 100,000
Sanitary Improvement - - - 200,000 225,000 425,000
Inflow / Infiltration Prevention 150,000 154,500 159,135 163,909 168,826 796,370
Sewer System Equipment Replacement 64,279 66,208 68,194 70,240 72,347 341,267
Technology Plan 17,553 22,857 - 2,843 - 43,253
481,832 727,966 1,437,795 638,033 1,014,174 4,299,795
Page 2 of 3
CITY OF PRIOR LAKE PROJECTS BY FUNDING SOURCE
CAPITAL IMPROVEMENT PROGRAM Public Hearing 8/6/2018
2019-2023
Project 2019 2020 2021 2022 2023 Total
Water Storage Fund
Water Storage 600,000 - - - - 600,000
600,000 - - - - 600,000
General Fund
Technology Plan 83,194 82,229 42,279 19,700 29,316 256,719
83,194 82,229 42,279 19,700 29,316 256,719
Revolving Equipment Fund
Equipment Replacement Plan 898,951 911,674 674,152 978,763 639,673 4,103,214
898,951 911,674 674,152 978,763 639,673 4,103,214
Revolving Park Equipment Fund
Capital Replacement Projects 47,762 - - 13,178 332,619 393,560
Park Amenities Replacement 141,530 145,776 150,149 154,654 159,294 751,404
Trail, Sidewalk, and Boardwalk Replacement 100,000 200,000 300,000 400,000 412,000 1,412,000
Natural Area Restoration - - - - - -
Existing Trail & Sidewalk Gap Priorities - - - - - -
289,292 345,776 450,149 567,832 903,913 2,556,963
Cable Franchise Fund
Technology Plan 15,000 7,727 - - - 22,727
15,000 7,727 - - - 22,727
Facilities Management Fund
Facilities Management Plan 89,963 68,979 171,008 5,700 190,895 526,545
89,963 68,979 171,008 5,700 190,895 526,545
Permanent Improvement Revolving Fund
Street Improvements ( Street Overlay)396,306 507,174 623,043 733,812 769,580 3,029,915
396,306 507,174 623,043 733,812 769,580 3,029,915
17,959,631 10,421,531 10,855,045 8,590,520 8,584,838 56,411,566
Page 3 of 3
CITY OF PRIOR LAKE Public Hearing 8/6/2018
2019-2028 TRANSPORTATION PLAN
Year Improvement Project Type Length Pavement Utility MSA Street Tax Bond Assessments Water Sewer Stormwater/Watermain Sanitary Storm Grant or Other Total City Municipal County State Federal TOTAL PROJECT
Miles OCI*OCI*Oversizing Levy Type Utility Fund Utility Fund Water Quality Trunk Fund Trunk Fund Trunk Fund Contribution Cost Cost Cost Cost Cost COST
2019 CR 21/ TH 13 / Main Ave / Arcadia Partnership NA NA NA 1,000,000 - 1,000,000 475 - 100,000 250,000 - - - - - 2,350,000 - 9,272,268 - 11,622,268
2019 Fish Point Road (Fawn Meadows to CR 21)Pavement/Rehab 0.28 28 78 572,000 475 64,000 636,000 636,000
2019 Project Totals 0.28 1,000,000$ -$ 1,572,000$ 64,000$ 100,000$ 250,000$ -$ -$ -$ -$ -$ 2,986,000$ -$ 9,272,268$ -$ -$ 12,258,268$
-
2020 CSAH 42 (CR83 to CR17)Partnership NA 396,000 - 475 - - - - 162,500 125,000 - - 683,500 - - - - 683,500
2020 Hidden Oaks/Timberview/Timber (1986)Pavement/Recon 0.4 22 39 - - 747,300 429 263,043 424,000 106,000 118,964 - - - - 1,659,307 - - - - 1,659,307
2020 Millers/Omega/Glory (1982)Pavement/Rehab 0.31 25 79 - - 413,400 429 222,600 41,340 - - - - - 677,340 - - - - 677,340
2020 Fish Point Road (CR 44 to TH 13)Pavement/Recon 0.66 22 40 600,000 - 1,096,000 429 794,421 636,000 307,400 189,931 - - - - 3,623,752 - - - - 3,623,752
2020 Colorado Street (Arcadia to Main)Pavement/Recon 0.14 166,140 429 164,720 92,300 71,000 80,940 575,100 575,100
2020 Colorado Street Parking Lot Partnership NA 138,000 429 138,000 162,000 300,000
2020 Project Totals 1.51 996,000$ -$ 2,560,840$ 1,444,783$ 1,193,640$ 484,400$ 389,835$ 162,500$ 125,000$ -$ -$ 7,356,999$ -$ 162,000$ -$ -$ 7,518,999$
2021 Inguadona/Roosevelt/Ramsey/Green Hts Trail/Park (private)Pavement/Recon 0.59 475 702,685$ 608,785$ 150,000$ 1,461,470 - - - - 1,461,470
2021 Pershing/Dunkirk/Dutch/Roanoke/Green Hts/Spring (1985)Pavement/Recon 0.76 26 34 - - 1,306,910 429 666,644 647,460 601,680 245,250 - - - - 3,467,944 - - - - 3,467,944
2021 Park Avenue (1985)Pavement/Rehab 0.14 24 78 - - 168,950 429 115,540 57,225 - - - - - 341,715 - - - - 341,715
- - - - - - - - - -
2021 Project Totals 1.49 -$ -$ 1,475,860$ 782,184$ 1,407,370$ 1,210,465$ 395,250$ -$ -$ -$ -$ 5,271,129$ -$ -$ -$ -$ 5,271,129$
2022 Northwood Road (Fremont to Knollridge) (1994)Pavement/Rehab 0.52 29 84 - - 658,560 429 439,040 - - - - - - - 1,097,600 - - - - 1,097,600
2022 Northwood Road (Knollridge to CSAH 12) (1994)Pavement/Recon 0.6 16 79 400,000 - 1,611,456 475 246,848 231,840 61,040 193,760 - - - - 2,744,944 - - - - 2,744,944
2022
Knollridge/Hawk Ridge/Viewcrest (1998) Lake Haven/Shady
Cove/Lake Bluff(2000)Fremont Cir/Fremont St/Crystal (1986)Pavement/Rehab NA 37 85 - - 207,200 429 97,664 - - - - - - - 304,864 - - - - 304,864
2022 Frost Point Circle (1974)Pavement/Recon 0.17 24 35 - - 305,760 429 220,304 196,000 140,000 56,000 - - - - 918,064 - - - - 918,064
2022 Project Totals 1.29 400,000$ -$ 2,782,976$ 1,003,856$ 427,840$ 201,040$ 249,760$ -$ -$ -$ -$ 5,065,472$ -$ -$ -$ -$ 5,065,472$
2023 Martindale/Henning Circle/Hickory Lane Pavement/Rehab 0.6 379,800$ 429 253,200$ 633,000 633,000
2023 Lakeside Avenue (CR21 to Pleasant)Pavement/Recon 0.34 418,860$ 429 415,280$ 232,700$ 179,000$ 204,060$ 1,449,900 1,449,900
2023 Colorado (Duluth to Arcadia)Pavement/Recon 0.08 102,960$ 429 102,080$ 57,200$ 44,000$ 50,160$ 356,400 356,400
2023 Duluth (CR21 to TH13)Pavement/Recon 0.43 522,000$ 429 522,000$ 292,500$ 225,000$ 256,500$ 1,818,000 1,818,000
- - - - - - - - - - - -
2023 Project Totals 1.45 -$ -$ 1,423,620$ 1,292,560$ 582,400$ 448,000$ 510,720$ -$ -$ -$ -$ 4,257,300$ -$ -$ -$ -$ 4,257,300$
2024 Street Reconstruction Non-Specific Pavement/Recon 1.5 - - 2,850,000 429 1,340,768 825,000 425,000 361,152 - - - - 5,801,920 - - - - 5,801,920
2024 Project Totals 1.5 -$ -$ 2,850,000$ 1,340,768$ 825,000$ 425,000$ 361,152$ -$ -$ -$ -$ 5,801,920$ -$ -$ -$ -$ 5,801,920$
2025 Street Reconstruction Non-Specific Pavement/Recon 1.5 - - 2,850,000 429 1,340,768 825,000 425,000 361,152 - - - - 5,801,920 - - - - 5,801,920
2025 Project Totals 1.5 -$ -$ 2,850,000$ 1,340,768$ 825,000$ 425,000$ 361,152$ -$ -$ -$ -$ 5,801,920$ -$ -$ -$ -$ 5,801,920$
2026 Street Reconstruction Non-Specific Pavement/Recon 1.5 - - 2,850,000 429 1,340,768 825,000 425,000 361,152 - - - - 5,801,920 -$ -$ -$ -$ 5,801,920
2026 Project Totals 1.5 -$ -$ 2,850,000$ 1,340,768$ 825,000$ 425,000$ 361,152$ -$ -$ -$ -$ 5,801,920$ -$ -$ -$ -$ 5,801,920$
2027 Street Reconstruction Non-Specific Pavement/Recon 1.5 - - 2,850,000 429 1,340,768 825,000 425,000 361,152 - - - - 5,801,920 -$ -$ -$ -$ 5,801,920
2027 Project Totals 1.5 -$ -$ 2,850,000$ 1,340,768$ 825,000$ 425,000$ 361,152$ -$ -$ -$ -$ 5,801,920$ -$ -$ -$ -$ 5,801,920$
2028 Street Reconstruction Non-Specific Pavement/Recon 1.5 - - 2,850,000 429 1,340,768 825,000 425,000 361,152 - - - - 5,801,920 -$ -$ -$ -$ 5,801,920
2028 Project Totals 1.5 -$ -$ 2,850,000$ 1,340,768$ 825,000$ 425,000$ 361,152$ -$ -$ -$ -$ 5,801,920$ -$ -$ -$ -$ 5,801,920$
Program Totals 2,396,000$ -$ 24,065,296$ -$ 11,291,223$ 7,836,250$ 4,718,905$ 3,351,325$ 162,500$ 125,000$ -$ -$ 53,946,500$ -$ 9,434,268$ -$ -$ 63,380,768$
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LowerPrior Lake
PikeLake
MysticLake
HaasLake
CampbellLake
UpperPriorLake
Spring Lake
Cleary Lake
ArcticLake
Rice Lake
BlindLake
JeffersPond
HowardLake
This drawing is neither a legally recorded map nor a survey
and is not intended to be used as one. This drawing is a
compilation of records, information and data from various
city, county and state offices and other sources. This
document should be used for reference only. No
representation is made that features presented accurately
reflect true location. The City of Prior Lake, or any other
entity from which data was obtained, assumes no liability for
any errors or omissions herein. If discrepancies are found,
please contact the City of Prior Lake.
0 0.50.25
Miles
City of Prior Lake²Minnesota
2018
Proposed CIPProjects
Last Updated June 2018
City of Prior Lake GIS
Intersection by Year
#(2018
#(2019
#(2020
#(2021
#(2022
#(2023
Overlay (2019 CIP)
2018
2019
2020
2021
2022
2023
Reclaim (2019 CIP)
2018
2019
2020
2021
2022
2023
Reconstruct (2019 CIP)
2018
2019
2020
2021
2022
2023
CITY OF PRIOR LAKE Public Hearing 8/6/2018
CITY OF PRIOR LAKE
2019 - 2028 STREET OVERLAY PLAN (PIR F450)
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
PIR Fund (F450)
Use of Funds:
Street Overlay Project 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$
Transfer to Debt Service Funds 186,306 297,174 413,043 523,812 559,580 561,343 561,343 561,343 561,343 561,343
Total Use of Funds 886,306$ 997,174$ 1,113,043$ 1,223,812$ 1,259,580$ 1,261,343$ 1,261,343$ 1,261,343$ 1,261,343$ 1,261,343$
Sources of Funds:
Special Assessment Revenue 230,089 356,227 446,498 532,065 574,968 565,754 560,560 560,560 560,560 560,560
Bond Proceeds 490,000 490,000 490,000 490,000 490,000 490,000 490,000 490,000 490,000 490,000
Tax Levy 95,000 175,000 195,000 205,000 205,000 205,000 205,000 210,000 210,000 210,000
Interest Earnings (1.5%)4,231 3,226 3,635 3,967 4,075 4,292 4,347 4,326 4,379 4,433
Total Source of Funds 819,320$ 1,024,453$ 1,135,133$ 1,231,031$ 1,274,043$ 1,265,046$ 1,259,907$ 1,264,886$ 1,264,939$ 1,264,993$
Change in Fund Balance (66,986)$ 27,279$ 22,090$ 7,220$ 14,463$ 3,703$ (1,436)$ 3,543$ 3,596$ 3,650$
Beginning Fund Balance 282,064$ 215,078$ 242,357$ 264,447$ 271,667$ 286,129$ 289,832$ 288,396$ 291,939$ 295,535$
Ending Fund Balance 215,078$ 242,357$ 264,447$ 271,667$ 286,129$ 289,832$ 288,396$ 291,939$ 295,535$ 299,185$
Public Hearing 8/6/2018
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Use of Funds:
Fire Dept Total 323,575$ 46,933$ 703,443$ 99,698$ 71,643$ -$ -$ 859,846$ -$ -$
Police Dept Total 207,823 198,198 229,505 255,287 92,738 134,056 221,263 155,485 150,519 216,863
Public Works Dept Total 692,553 666,544 466,205 623,779 475,292 472,225 687,144 447,966 699,416 842,373
Total Use of Funds 1,223,951$ 911,674$ 1,399,152$ 978,763$ 639,673$ 606,281$ 908,407$ 1,463,297$ 849,934$ 1,059,237$
Source of Funds:
Interest Earnings (1.5%)7,775 6,851 4,859 7,005 4,159 6,506 9,765 8,540 11,574 11,253
Annual Equipment Levy 600,000 600,000 600,000 600,000 600,000 625,000 625,000 625,000 625,000 625,000
General Fund Contribution - - - .- - - - - -
Water Fund Contribution 70,000 70,000 75,000 75,000 80,000 80,000 80,000 80,000 80,000 80,000
Sewer Fund Contribution 70,000 70,000 75,000 75,000 80,000 80,000 80,000 80,000 80,000 80,000
Water Quality Fund Contribution 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Forfeiture Funds / Donations 57,600 - 30,389 - - - - - - -
Watershed District Grant
Auction Proceeds 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000
Bond Proceeds 325,000 725,000 - - - - 840,000 - -
Total Source of Funds 1,162,375$ 778,851$ 1,542,248$ 789,005$ 796,159$ 823,506$ 826,765$ 1,665,540$ 828,574$ 828,253$
Change in Fund Balance (61,576)$ (132,823)$ 143,095$ (189,758)$ 156,486$ 217,225$ (81,642)$ 202,243$ (21,360)$ (230,983)$
Beginning Fund Balance 518,332$ 456,756$ 323,933$ 467,029$ 277,271$ 433,757$ 650,982$ 569,340$ 771,583$ 750,223$
Ending Fund Balance 456,756$ 323,933$ 467,029$ 277,271$ 433,757$ 650,982$ 569,340$ 771,583$ 750,223$ 519,240$
CITY OF PRIOR LAKE
2019 - 2028 EQUIPMENT REPLACEMENT PLAN
Page 1 of 1
CITY OF PRIOR LAKE Public Hearing 8/6//2018
2019 - 2028 PARK PLAN
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Capital Park Fund (F225)
Use of Funds:
Neighborhood Park Development 170,000 - 170,000 - 170,000 - 170,000 - 170,000
New DevelopmentTrail Alignments 250,000 - - - - - - - - -
Community Park Development 3,200,000
General Parks 50,000 - - - -
470,000 - 170,000 - 170,000 - 3,370,000 - 170,000 -
Sources of Funds:
Bond Proceeds - Park Referendum
Park Dedication Fees 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000
Miscellaneous Revenues (including interest)48,000 48,000 56,000 61,000 68,000 74,000 82,000 39,000 46,000 51,000
Total Source of Funds 498,000 498,000 506,000 511,000 518,000 524,000 532,000 489,000 496,000 501,000
Change in Fund Balance 28,000$ 498,000$ 336,000$ 511,000$ 348,000$ 524,000$ (2,838,000)$ 489,000$ 326,000$ 501,000$
Beginning Fund Balance 1,592,454$ 1,620,454$ 2,118,454$ 2,454,454$ 2,965,454$ 3,313,454$ 3,837,454$ 999,454$ 1,488,454$ 1,814,454$
Ending Fund Balance 1,620,454$ 2,118,454$ 2,454,454$ 2,965,454$ 3,313,454$ 3,837,454$ 999,454$ 1,488,454$ 1,814,454$ 2,315,454$
Revolving Park Equipment Fund (F430)
Use of Funds:
Capital Replacement Projects 47,762 13,178 332,619 257,658 43,856 266,333 241,636 1,387,163
Park Amenity Replacements 141,530 145,776 150,149 154,654 159,294 164,072 168,995 174,064 179,286 184,665
Trail, Sidewalk, and Boardwalk Replacement 100,000 200,000 300,000 400,000 412,000 424,360 437,091 450,204 463,710 477,621
Natural Area Restoration - - - - - - - - - -
Existing Trail and Sidewalk Gap Priorities - - - - - - - - - -
Total Use of Funds 289,292 345,776 450,149 567,832 903,913 846,090 649,942 890,601 884,632 2,049,449
Sources of Funds:
Interest Earnings (1.5%)7,310 7,420 7,531 7,644 7,759 7,875 7,993 8,113 8,235 8,358
Tax Levy 289,292 345,776 450,149 567,832 903,913 846,090 649,942 890,601 884,632 849,449
Bond Proceeds 1,200,000
- - ...
Total Source of Funds 296,603 353,196 457,681 575,476 911,672 853,965 657,935 898,714 892,867 2,057,807
Change in Fund Balance 7,310$ 7,420$ 7,531$ 7,644$ 7,759$ 7,875$ 7,993$ 8,113$ 8,235$ 8,359$
Beginning Fund Balance 487,350$ 494,660$ 502,080$ 509,612$ 517,256$ 525,015$ 532,890$ 540,883$ 548,996$ 557,231$
Ending Fund Balance 494,660$ 502,080$ 509,612$ 517,256$ 525,015$ 532,890$ 540,883$ 548,996$ 557,231$ 565,590$
Community Park Referendum Needs* - Large scale projects developing new community park facilities or renovating existing facilities to serve changing and
expanding community needs. Funding from referendum, donations, or other project partners.
Capital Facility Replacements & Renovation
Lakefront $714,494
Memorial
Sand Point Beach
The Ponds $303,152
Thomas Ryan Memorial
Watzl
Park Development Projects*
Spring Lake Park Athletic Fields $8,835,969
Campbell Lake Park
Lakefront Park $846,321
Radanke Farm Park
Thomas Ryan Park $1,656,164
The Ponds Athletic Fields $1,445,619
Vierling Community Park
TOTAL REFERENDUM NEEDS -$ -$ -$ -$ -$ -$ 13,801,719$ -$ -$ -$
CITY OF PRIOR LAKE
2019 - 2028 FACILITIES MANAGEMENT PLAN Public Hearing 8/6/2018
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Use of Funds:
City Hall - - 303,610 - - 255,374 - 699,287 - -
Police Station - - 168,262 - - 309,638 - 513,891 - -
Fire Station #1 67,998 64,479 - - 11,743 110,147 - - 12,336 -
Fire Station #2 - - - - 40,154 29,029 - 255,385 - 153,286
Library & Club Prior 21,965 - - - - 137,580 - - 228,210 -
Maintenance Center - 4,500 299,136 5,700 - 40,317 - 307,052 209,205 5,445
Maintenance Center Roof
Water Treatment Facility - - - - 138,997 40,317 - - 266,916 447,475
Transfer to GESP Debt Service Fund
Pike Lake Buildings - - - - - - - - - -
Old Maintenance Shop - - -
16220 Main Avenue - - - - - - - - - -
16244 Main Avenue - - - - - - - - - -
Other(1)
Total Use of Funds 89,963 68,979 771,008 5,700 190,895 922,404 - 1,775,614 716,667 606,207
Source of Funds:
Interest Earnings (1.5%)4,762 4,908 5,864 6,097 8,859 9,306 8,211 11,609 11,275 6,623
Transfer from General Fund - - - - - - - - - -
Transfer from Water Fund 84,000 86,520 89,116 91,789 94,543 97,379 100,300 103,309 106,409 109,601
Transfer from Sewer Fund 10,927 11,255 11,593 11,941 12,299 12,668 13,048 13,439 13,842 14,258
Annual Property Tax Levy - 30,000 80,000 80,000 105,000 130,000 105,000 275,000 275,000 275,000
Capital Facility Charge - - - - - - - - - -
Bond Proceeds - - 600,000 - - 600,000 - 1,350,000 - -
Other(1)- - - - - - - -
Bond Proceeds - Referendum - - - - - - - - - -
Total Source of Funds 99,690 132,683 786,572 189,827 220,701 849,353 226,559 1,753,358 406,526 405,482
Change in Fund Balance 9,727 63,705 15,564 184,126 29,806 (73,051) 226,559 (22,257) (310,141) (200,725)
Beginning Fund Balance 317,495 327,221 390,926 406,490 590,616 620,422 547,372 773,930 751,674 441,533
Ending Fund Balance 327,221 390,926 406,490 590,616 620,422 547,372 773,930 751,674 441,533 240,807
Public Hearing 08/06/2018
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Use of Funds:
Hardware
Administration 7,534$ 10,976$ 7,393$ 6,997$ 6,168$ 10,468$ 8,465$ 10,578$ 7,541$ 7,120$
Building Inspection/Engineering 3,570 1,133 - - 6,263 2,984 3,790 1,203 - -
Community/Economic Development 2,150 6,800 1,041 2,102 1,168 1,179 - 7,218 1,105 1,116
Finance 1,122 2,576 - 3,363 1,000 2,573 1,191 2,734 - 3,570
Fire - 8,655 - - - - - - - -
Police 16,934 2,885 8,949 10,993 6,062 14,903 21,007 8,312 5,413 8,880
Public Works 7,161 3,503 7,284 7,462 5,095 6,218 7,905 3,719 5,744 7,921
Cable Television 17,805 18,958 - 7,883 - 37,413 - 2,734 4,584 77,323
Printers/Scanners 3,162 3,946 22,576 24,504 21,316 15,975 1,083 7,929 3,424 6,694
Network Infrastructure 19,117 22,258 30,867 14,322 14,752 68,801 15,650 25,416 25,993 17,101
Miscellaneous 250 6,697 3,642 1,997 - - - - - -
Total Hardware 78,805$ 88,385$ 81,752$ 79,623$ 61,824$ 160,514$ 59,092$ 69,843$ 53,803$ 129,724$
Software
Existing / Maintenance / Upgrades 169,958$ 173,217$ 138,278$ 139,591$ 143,760$ 148,055$ 152,479$ 157,035$ 166,558$ 166,562$
Proposed Software 101,400 78,414 9,500 9,500 8,000 - - - - -
Total Software 271,358$ 251,631$ 147,778$ 149,091$ 151,760$ 148,055$ 152,479$ 157,035$ 166,558$ 166,562$
Total Use of Funds 350,163$ 340,016$ 229,531$ 228,713$ 213,585$ 308,570$ 211,570$ 226,879$ 220,361$ 296,286$
Source of Funds:
General Fund 232,542$ 207,140$ 163,031$ 143,115$ 142,687$ 197,107$ 134,502$ 143,428$ 138,097$ 133,680$
Water Fund 49,500$ 58,202$ 33,980$ 35,914$ 34,063$ 36,800$ 39,873$ 41,651$ 38,594$ 39,488$
Sewer Fund 48,378$ 55,317$ 32,107$ 41,379$ 35,230$ 36,800$ 36,733$ 38,588$ 38,594$ 45,289$
Water Quality Fund 1,938$ 400$ 412$ 424$ 1,604$ 450$ 463$ 477$ 492$ 506$
Cable Franchise Fund 17,805$ 18,958$ -$ 7,883$ -$ 37,413$ -$ 2,734$ 4,584$ 77,323$
Total Source of Funds 350,163$ 340,016$ 229,531$ 228,713$ 213,585$ 308,570$ 211,570$ 226,879$ 220,361$ 296,286$
Net Source (Use) of Funds -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Operating Budget 216,864$ 204,346$ 187,252$ 203,327$ 184,268$ 214,054$ 211,570$ 217,582$ 210,972$ 212,270$
Capital Improvement Plan 133,299$ 135,670$ 42,279$ 25,386$ 29,316$ 94,515$ -$ 9,296$ 9,389$ 84,017$
Source of Funds (Operating Budget):
General Fund 149,348$ 124,911$ 120,752$ 123,414$ 113,371$ 131,063$ 134,502$ 134,132$ 128,708$ 126,986$
Water Fund 31,947$ 35,345$ 33,980$ 33,071$ 34,063$ 35,728$ 39,873$ 41,651$ 38,594$ 39,488$
Sewer Fund 30,825$ 32,460$ 32,107$ 38,536$ 35,230$ 35,728$ 36,733$ 38,588$ 38,594$ 45,289$
Water Quality Fund 1,938$ 400$ 412$ 424$ 1,604$ 450$ 463$ 477$ 492$ 506$
Cable Franchise Fund 2,805$ 11,230$ -$ 7,883$ -$ 11,086$ -$ 2,734$ 4,584$ -$
Total Source of Funds: Op. Budget 216,864$ 204,346$ 187,252$ 203,327$ 184,268$ 214,054$ 211,570$ 217,582$ 210,972$ 212,270$
Source of Funds (CIP):
General Fund 83,194$ 82,229$ 42,279$ 19,700$ 29,316$ 66,044$ -$ 9,296$ 9,389$ 6,694$
Water Fund 17,553$ 22,857$ -$ 2,843$ -$ 1,072$ -$ -$ -$ -$
Sewer Fund 17,553$ 22,857$ -$ 2,843$ -$ 1,072$ -$ -$ -$ -$
Water Quality Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Cable Franchise Fund 15,000$ 7,727$ -$ -$ -$ 26,327$ -$ -$ -$ 77,323$
Total Source of Funds: CIP 133,299$ 135,670$ 42,279$ 25,386$ 29,316$ 94,515$ -$ 9,296$ 9,389$ 84,017$
CITY OF PRIOR LAKE
2019 - 2028 TECHNOLOGY PLAN
Updated: July 31, 2018
Technology Plan
The Technology Plan summarized operating and capital expenditures in accordance with our policy.
General Fund
Computer Replacement
(includes work station, lap tops,
tough books, iPads, etc.)
2019: $26,520
2020: $20,285
2021: $19,670
2022: $25,917
City computers are on a six-year replacement schedule and laptops/tough
books on a five-year replacement schedule.
Website Redesign 2019: $45,000
2020: $8,000 (annual license fee)
2021: $8,000
2022: $8,000
Redesign of city website. An external audit of city’s network security
indicated that the platform on which the city’s website resides is a
security risk for hackers because the programming is outdated and no
longer supported. New website would include email sign up on specific
topics and capability to send alerts. Updated website would allow for live
stream of Council meetings, which current system cannot support.
Phone System Replacement 2019: $70,000 Current city phone system is over 12+ years old and failing. The new
phone system combines 7 buildings’ phone systems into one.
Managed Services Contract
(virtual Helpdesk)
2019: $23,000
This contract would provide virtual Helpdesk support. Rather than hire
additional FTEs at this time to support our IT Department, this contract
would provide Helpdesk support as well as regular monitoring of our
network to prevent ransomware, hackers and other security threats.
(recurring annual cost moving forward)
Copiers 2021: $18,731 (large map)
2022: $8,500 (Public Works)
2023: $10,000 (Police)
Copier replacements.
Servers 2020 - $8,758
2021 - $8,845
Replacement/upgrade of physical servers that run all city virtual servers.
Epson Projector 2020 - $5,667 Replacement of Parkview Conference Room projector.
Updated: July 31, 2018
NIMBLE SANS Controller 2019 - $16,000
Move to 2020
Upgrade the interface to the City’s network on the storage controller unit
for virtual servers.
Citizens Online Portal 2019 - $15,914
(Split between general/water/sewer funds)
Online service request module for public works complaints.
Water Fund
BS&A Utility Billing System 2019 - $17,552
2020 - $17,552
Switch from Incode to BS&A for water meter reading replacement
project.
Sewer Fund
BS&A Utility Billing System 2019 - $17,552
2020 - $17,552
Switch from Incode to BS&A for water meter reading replacement
project.
Cable Fund
Tightrope Channel 2022 - $7,727
Replacement of playback system on cable channel. Part of three-year
Council Chamber audio/visual enhancement project.
Audio System for Chambers 2019 - $15,000 Part of three-year Council Chamber audio/visual enhancement project.
CITY OF PRIOR LAKE Public Hearing 8/6/2018
2019 - 2028 WATER OPERATING PLAN
2019-2028
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Totals
Use of Funds:
Operations & Maintenance 2,028,101$ 2,129,506$ 2,235,981$ 2,347,780$ 2,465,169$ 2,588,428$ 2,717,849$ 2,853,742$ 2,996,429$ 3,146,250$ 25,509,236
Capital Projects 2,126,825 1,329,048 2,473,325$ 650,088$ 805,387$ 2,090,924$ 1,055,477$ 1,059,392$ 1,063,423$ 1,067,576$ 13,721,467
Interfund Transfer 350,220 358,630 372,286$ 381,209$ 395,393$ 404,859$ 414,600$ 424,639$ 434,979$ 445,631$ 3,982,446
Debt Service 729,186 728,500 740,170$ 749,300$ 779,870$ 785,085$ 793,962$ 793,807$ 799,533$ 811,300$ 7,710,712
Total Use of Funds 5,234,332 4,545,684 5,821,762 4,128,377 4,445,819 5,869,296 4,981,889 5,131,580 5,294,364 5,470,757 50,923,861
Source of Funds:
Water Usage Charge 4,071,504 4,237,529 4,409,881 4,588,792 4,774,504 4,967,268 5,025,398 5,083,527 5,141,656 5,346,639 47,646,697
Special Utility Billing District 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 900,000
Other Revenues 115,000 117,300 119,646 122,039 124,480 126,969 129,509 132,099 134,741 137,436 1,259,218
Bond Proceeds - - - - - - - - - - 0
Trunk Fund Contribution 1,900,000 - - - - - - - - - 1,900,000
Total Source of Funds 6,086,504 4,454,829 4,629,527 4,810,831 4,998,984 5,194,238 5,254,906 5,315,626 5,376,397 5,584,075 51,705,915
Change in Fund Balance 852,171$ (90,855)$ (1,192,236)$ 682,453$ 553,165$ (675,059)$ 273,017$ 184,046$ 82,033$ 113,318$ 782,054$
Beginning Fund Balance 3,727,072$ 4,579,244$ 4,488,388$ 3,296,153$ 3,978,606$ 4,531,771$ 3,856,712$ 4,129,729$ 4,313,775$ 4,395,809$
Ending Fund Balance 4,579,244$ 4,488,388$ 3,296,153$ 3,978,606$ 4,531,771$ 3,856,712$ 4,129,729$ 4,313,775$ 4,395,809$ 4,509,126$
CITY OF PRIOR LAKE Public Hearing 8/6/2018
2019 - 2028 SANITARY SEWER OPERATING PLAN
2019-2028
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Totals
Use of Funds:
Operations & Maintenance 1,065,866$ 1,097,842$ 1,130,777$ 1,164,701$ 1,199,642$ 1,235,631$ 1,272,700$ 1,310,881$ 1,350,207$ 1,390,713$ 12,218,959
MCES Fees 1,600,363 1,701,185 1,808,089 1,921,431 2,041,586 2,168,953 2,303,953 2,447,031 2,598,657 2,759,327 21,350,575
Capital Improvement Projects 481,832 727,965 1,437,794 638,032 1,014,173 1,024,480 1,055,861 1,088,536 1,121,443 1,154,586 9,744,701
Interfund Transfer 277,147 283,365 294,763 301,361 313,149 320,148 327,348 334,769 342,412 350,288 3,144,749
Debt Service 183,200 174,450 169,650 169,850 169,850 169,650 164,250 162,500 165,500 168,000 1,696,900
Total Use of Funds 3,608,408 3,984,807 4,841,073 4,195,373 4,738,399 4,918,862 5,124,111 5,343,717 5,578,219 5,822,914 48,155,884
Source of Funds:
Wastewater Collection Revenue 3,805,778 4,165,057 4,368,762 4,582,526 4,806,861 5,042,302 5,289,414 5,467,112 5,653,357 5,932,186 49,113,356
Special Utility Billing District 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 900,000
Other Revenues 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 167,531
Bond Proceeds - - - - - - - - - - -
Total Source of Funds 3,821,078 4,280,663 4,484,680 4,698,763 4,923,422 5,159,195 5,406,645 5,584,686 5,771,283 6,050,471 50,180,886
Change in Fund Balance 212,671$ 295,856$ (356,393)$ 503,389$ 185,023$ 240,333$ 282,533$ 240,969$ 193,065$ 227,557$ 2,025,003$
Beginning Fund Balance 1,688,999$ 1,901,669$ 2,197,526$ 1,841,132$ 2,344,522$ 2,529,544$ 2,769,877$ 3,052,410$ 3,293,379$ 3,486,444$
Ending Fund Balance 1,901,669$ 2,197,526$ 1,841,132$ 2,344,522$ 2,529,544$ 2,769,877$ 3,052,410$ 3,293,379$ 3,486,444$ 3,714,001$
CITY OF PRIOR LAKE Public Hearing 8/6/2018
2019-2028
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Totals
Use of Funds:
Operations & Maintenance 631,581$ 511,707$ 524,207$ 537,072$ 560,313$ 563,942$ 577,972$ 592,415$ 607,281$ 622,586$ 5,729,078$
Capital Projects 385,000 499,835 740,250 319,760 855,720 431,152 706,152 706,152 706,152 706,152 6,056,325
Total Use of Funds 1,016,581 1,011,543 1,264,457 856,832 1,416,033 995,094 1,284,124 1,298,567 1,313,433 1,328,738 11,785,403
Source of Funds:
Interest Earnings (1.5%)11,688$ 6,243$ 5,915$ 6,324$ 4,356$ 8,322$ 6,160$ 9,541$ 9,519$ 9,759$ 77,827$
Charges for Services 978,675 1,038,056 1,101,040 1,167,846 1,238,705 1,257,285 1,276,145 1,308,240 1,341,142 1,374,871 12,082,004
Grants - - - - - - - - - - -
Total Source of Funds 990,363 1,044,299 1,106,955 1,174,170 1,243,060 1,265,607 1,282,305 1,317,782 1,350,663 1,384,633 12,159,837$
Change in Fund Balance (26,218)$ 32,756$ (157,502)$ 317,338$ (172,973)$ 270,514$ (1,820)$ 19,215$ 37,229$ 55,896$ 374,434$
Beginning Fund Balance 499,406$ 473,188$ 505,943$ 348,441$ 665,779$ 492,806$ 763,319$ 761,499$ 780,713$ 817,941$
Ending Fund Balance 473,188$ 505,943$ 348,441$ 665,779$ 492,806$ 763,319$ 761,499$ 780,713$ 817,941$ 873,833$
2019 - 2028 WATER QUALITY OPERATING PLAN