HomeMy WebLinkAbout18-123 Asset-Management Software Contract Approval
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-123
A RESOLUTION ACCEPTING PROPOSAL AND AUTHORIZING THE EXECUTION OF THE
CITY’S STANDARD PROFESSIONAL SERVICES CONTRACT FOR THE 2018 ASSET-
MANAGEMENT SOFTWARE REPLACEMENT PROJECT (PUB17-000002)
Motion By: Thompson Second By: Braid
WHEREAS, The city’s present software dates back to 2002 and consequently replacement of the
City’s Asset-Management Software was identified in the 2018 Technology Plan; and
WHEREAS, Proposals were received, opened, and tabulated according to law; and
WHEREAS, The following proposals were received:
Company Implementation Implem. + 5
years
Beehive Industries $60,950 $235,200
Cartegraph OMS $95,900 $262,115
Dude Solutions $31,710 $186,649
and;
WHEREAS,
Beehive Industries is a responsible vendor for replacement of both the software solution
and implementation plan; and
WHEREAS,
WHEREAS,
The proposal amount is $60,950 for both the asset-management software solution and
implementation plan;
The proposed software from Beehive is viewed to be the most user friendly and does not
require additional costs for hosting GIS applications which would be approximately
$30,000. The cost is therefore only slightly higher than the l owest proposal and will
provide the best long-term solution for the City.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Beehive Industries is the selected responsible vendor.
3. The Mayor and the City Manager are authorized to execute the City’s Standardized Professional
Services Contract with Beehive for an amount of $60,950.
4. Funding for this work will be $18,890 from each of these Accounts 101-41920.00-55570.00, 601-
49400.00-55570.00.0 and 604-49400.00-555570.00 and any cost difference between budget and actual
cost will come from reserves for those three accounts.
2
PASSED AND ADOPTED THIS 6TH DAY OF AUGUST 2018.
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☒ ☒ ☒ ☒ ☒
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager