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HomeMy WebLinkAbout4A 08 06 2018 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES AUGUST 06, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Finance Director Erickson, Police Chief Elliott, Fire Chief Steinhaus, Community Development Director McCabe, Public Works Director/City Engineer Wedel, Assistant City Engineer Monserud, Planner Matzke and Executive Assistant Schroeder. PUBLIC FORUM Mayor Briggs reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Dell Oye, 16349 Park Avenue SE: Stated the city is taking him to court due to rainwater issues but he cannot find anything in the city code and staff is unable to tell him what he has done wrong that requires him to go to court. Added he does not know what rule he has broken and thinks he is being targeted from an overzealous inspector. Jay Nemecek, 3880 Green Heights Trail SW: Explained he purchased this property about nine years ago at which point work on the bluff was done incorrectly that he now wants to fix because it is eroding and falling into the lake. Stated he found out there is a large expense to repair the bluff in accordance with city code. Presented PowerPoint slides outlining what he believes should and should not be required for this small project. Requested the city to work with bluff owners to make sure the property is secure. Briggs: Requested the city manager or city attorney for comments in relation to Oye’s comments. Schwarzhoff: Stated this is an item that has arisen from an enforcement matter which is currently in court; because it is in court, we do not comment on those items. Added if there is something in error, the defendant has every right to present that in court. Briggs: Requested the city manager to comment on Nemecek’s comments. Boyles: Stated the ordinance was written for instances like this. Suggested council to direct staff to schedule a work session to review the ordinance. MOTION BY BURKART, SECOND BY MCGUIRE DIRECTING STAFF TO REVIEW THE BLUFF ORDINANCE VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ DRAFT 08 06 2018 City Council Meeting Minutes 2 The motion carried. McGuire: Noted he is concerned for Oye if he does not know why he is being sent to court. Schwarzhoff: Explained the city’s process requires notices which have been sent; by the time we get to court, it has been made clear what rules have been broken. APPROVAL OF AGENDA MOTION BY BURKART, SECOND BY MCGUIRE TO APPROVE THE AGENDA WITH THE ADDITION OF AGENDA ITEM 11A RENEW THE CITY COUNCIL MEETING 6:30 PM START TIME AND AGENDA ITEM 11B DIRECT STAFF TO INVITE MNDOT TO A WORK SESSION VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY BURKART, SECOND BY THOMPSON TO APPROVE THE MINUTES OF THE JULY 16, 2018 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of Resolution 18-116 Accepting Donations and Grants to the City During the Second Quarter of 2018 5C. Consider Approval of 2nd Quarter 2018 Investment Report 5D. Consider Approval of June 2018 Treasurer’s Report 5E. Consider Approval of Resolution 18-117 Accepting the Improvements for the Chatonka Heights Development (#DEV16-000005) 5F. Consider Approval of Ordinance 118-12 Amending Section 1106, Planned Unit Develop- ments, of the Zoning Ordinance Related to Planned Unit Development Public Hearing Procedures and Resolution 18-118 Approving the Summary of Ordinance 118-12 and Ordering the Publication of Said Summary DRAFT 08 06 2018 City Council Meeting Minutes 3 5G. Consider Approval of Ordinance 118-13 Amending Part 10 (Subdivision Code) and Sec- tion 1101 (General Provisions) of the Zoning Ordinance and Resolution 18-119 Approv- ing the Summary of Ordinance 118-13 and Ordering the Publication of Said Summary 5H. Consider Approval of Resolution 18-120 Establishing a City Vision Statement, Goal Ar- eas and Objectives in Support of the 2040 Vision and Strategic Plan 5I. Consider Approval of the Preliminary 2nd Quarter 2018 Financial Reports MOTION BY THOMPSON, SECOND BY BURKART TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Braid: Commented on agenda item 5G which includes the addition of development signs on properties. Explained this practice will help involve community engagement as it is the type of transparency and communication our community requests. Thompson: Thanked those for the donations on agenda item 5B: Shakopee Mdewakanton Sioux Community, Prior Lake Fire Relief Association, US Bank, SouthWest Metro Drug Task Force, Prior Lake Lions, New Perspective, Target, Action Packed Paintball, Bowlero, Emagine Theatres, Pizza ‘N Pasta, River Valley Ranch, Science Museum of Minnesota, Subway Prior Lake, Teresa’s and The Works Museum. Briggs: Commented on agenda item 5H regarding the 2040 Vision and Strategic Plan; there were over 100 citizens who came to the vision event helping create a clear vision for the city. PRESENTATIONS No Presentations Scheduled PUBLIC HEARINGS 7A Public Hearing to Consider Approval of the 2019-2023 Capital Improvement Program (CIP) Finance Director Erickson and Public Works Director/City Engineer Wedel presented on this agenda report dated August 06, 2018. MOTION BY MCGUIRE, SECOND BY BURKART TO OPEN THE PUBLIC HEARING AT 7:43 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. DRAFT 08 06 2018 City Council Meeting Minutes 4 MOTION BY BRAID, SECOND BY THOMPSON TO CLOSE THE PUBLIC HEARING AT 7:44 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Burkart: Noted the projected CIP tax levy in 2019 tax levy of 4.5%. Asked if that would be prin- ciple and interest on the debt we have. Erickson: Responded the debt service line is the principle and interest on the debt, $3.497 mil- lion but the total of $4.531 million also includes the annual tax levy that we are proposing for the equipment replacement, there is nothing for facility replacements in 2019 and $95,000 for street overlay. Thompson: Noted we are getting a new fire truck in 2019 and the bonding started in 2018 and the first payment is in 2019. Asked if another fire truck in 2019 is going to be purchased. Erickson: Replied it is not a fire truck it is a water tanker that is used to serve the two townships who pay the city annually for such service. Wedel: Added this is the water tanker used for bulk water transport. Stated this has been dis- cussed in a work session but the baffles in the current tanker have been fixed beyond repair and truck without these baffles is very unsafe and unstable. Thompson: Stated the cost of that one is $325,000 and another water tanker is in 2021. Erickson: Responded it is not a water tanker it is a water pump truck. Thompson: Noted we have $600,000 in our tax levy for equipment and this is a $325,000 water pumper. Asked why we have to bond for this. Erickson: Replied we only levy for regular equipment replacements and something larger like this we would bond for it. Added the water tanker was not scheduled to be replaced until 2021 but because it is a failing system we have to bring it up. Added we have not been fully funding the equipment replacement plan at the $600,000 annually, in fact in 2018 it was $550,000 so we are striving to get there and do not have the fund repairs to pay for that. Thompson: Asked what other equipment in 2019 are we buying besides the water tanker. Erickson: Stated the other large items are a dump truck and tractor. Thompson: Noted we are paying out of the fund for the dump truck and tractor. Asked if we have thought about not buying one of these pieces of equipment since we moved up the water tanker. Erickson: Noted there is an equipment replacement plan with the average life expectancy of equipment and there are quite a few items that we have delayed beyond their expected life. Wedel: Added the dump truck has been pushed a couple years already and it is hard to get parts for this; these equipment purchases come back to the city council for final approval. Thompson: Noted if we had to move a $300,000 forward maybe we should push an item back. Boyles: Added many pieces of equipment are 10-20 years old and we only replace when needed; this purchase has been pushed back already; it was repaired but the repairs are not DRAFT 08 06 2018 City Council Meeting Minutes 5 holding. Stated the water tanker is a pre-requisite to serve the two townships and without that truck we cannot serve the townships properly. Erickson: Stated we need to add $220,000 for encrypted radios into the equipment replace- ment plan; this is another unexpected requirement and another reason why we need to get up to the $600,000 in the equipment replacement fund. Braid: Noted for a levy impact we are looking at 3.1% levy with the CIP alone which does not include additional funds. Stated he is having difficultly approving all of it without getting the budget side; without seeing the full picture he does not want to come off as wanting to move everything forward. Asked what the implications are if we do not approve this tonight. Erickson: Explained once the council approves the CIP, we incorporate it into the budget; ap- proving the CIP is committing to the plan but not the actual spending. Braid: Asked that council can approve tonight and then go through it more to make changes. Erickson: Stated you can make changes but the only one that cannot change is the debt ser- vices. Thompson: Noted she is having heartburn over the escalation of debt year-after-year and she cannot approve the CIP with that in there. McGuire: Commented that we have already had several discussions on this, he is comfortable moving this along; the years beyond 2019 are simply a planning document. Thompson: Stated it is a planning document but it is a document going out to the public. Briggs: Asked if the debt service for the fire equipment is only paid by Prior Lake residents or do the township residents help fund that. Erickson: Noted we have an agreement with Credit River and Spring Lake Township for fire services; the township pays for an annual amortized portion of equipment that we purchase. Ex- plained when we purchase the water tanker in 2019 starting in 2020 for 15 years out they are paying for the water tanker; we are receiving revenue from the townships as part of the agree- ment. Added how we allocate the revenue is based on the tax capacity in relations to the town- ships. Briggs: Stated we allocate it not simply in the cost of equipment but we also build into that the debt service for caring that piece of equipment forward for 15 years. Erickson: Noted the way the contract is currently written it does not it just includes the amorti- zation of the equipment cost. Briggs: Questioned whether the citizens of Prior lake bearing the full burden of the debt service on that equipment. Erickson: Believed that is accurate. Burkart: Commented he likes to think council and staff are on the same team and does not want to get into a poker game. Believed the council has done well saying they prefer a 4.5% tax levy increase and he does not know that council has done that on the CIP. Noted the projected CIP tax levy chart on page six of the agenda report is going from 4.5 million to 6.2 million from 2019 to 2013; as a policy maker body we should focus on the macro and the staff can fill the rest. Stated this difference is a 36-37% increase over the four years which is a 9.2% cumulative increase over those periods which seems unsustainable and too costly for taxpayers to front. Added the council should focus a discussion on what is the targeted amount for an increase from year-to-year, so the staff can work around that. Erickson: Mentioned part of the role for staff is to explain what the needs are; that is what we are showing you and layering what the debt service will be varying on these different projects. DRAFT 08 06 2018 City Council Meeting Minutes 6 Added some years are larger than others and it is our job to make sure you see all of the infor- mation. Burkart: Noted he appreciated Erickson’s clarification and apologized on his comment of it be- ing a poker game. Asked Erickson to respond to his thoughts for the council to provide direction on what a year over year percentage. Erickson: Responded that would be helpful in our annual debt service since that is the largest component in the CIP tax levy so we know the confines we are working with that will help us with the street projects. Added we will have to recognize we likely will not achieve our goals of two miles of street reconstruction per year. Briggs: Commented that there are many chickens that have come home to roost; in times past the discipline of four miles and maintaining the trails has not been what we would have liked. Stated the council needs to decide if we need to do a better job maintaining trails and let’s get on track with a plan and that is what staff has presented. Stated in past budgets councils have made those tough decisions and now our infrastructure is blowing cost. Noted he likes Burkart’s comment on what is that sustainable directory and Erickson’s comment that would be a healthy conversation which ties into Thompson’s comment of not wanting the debt to grow. Stated be- fore us is 2019 and he is concerned and would like to drill into the debt services conversation deeper one being the fire services agreement may need further negotiations so the load we bare is not ours alone in the community. McGuire: Commented with regards to the fire agreement he would be surprised if there is not something already built in there but if not, we really need to look at that. Stated he is concerned about the big increase but he is more concerned about sending firefighters out in an unsafe ve- hicle. Agreed that previous councils have kicked the can down the road for the last 10 years and it eventually catches up to you. Thompson: Asked if we can approve the 2019 CIP and not the rest of it. Boyles: Responded we have done that in the past because we were trying to refocus into a sin- gle year. Erickson: Added during the CIP one thing we like to accomplish when we are looking at our bond rating and working with a rating agency they see that as a credit positive, not having ap- proval of the CIP would impact the rating. Asked if they want a work session like they do in the spring how we started out with a debt work session and went through to discuss the debt level the implications of issuing debt verses doing pay as you go, we discussed if you wanted to re- duce the debt levy we could increase our tax levy to build up funds for the plans. Briggs: Asked when the next available work session is to revisit of the CIP before we get into our budget. Boyles: Stated September 4, October 1 or October 15. Noted there has been direction for two other work sessions tonight. McGuire: Preferred September 4, 2018. Braid: Asked when they will discuss the operating budget. Erickson: Stated that will be at the August 20, 2018 work session. Thompson: Questioned why we would approve, refine, then bring back for approval. Briggs: Responded it will provide staff to bring back initial budget discussions. Erickson: Stated when we review it on September 4, we can amend the plan and it is helpful for us to go through the projects if there are any street projects to move forward. Thompson: Asked why we would not approve the 2019 and amend the later years. DRAFT 08 06 2018 City Council Meeting Minutes 7 McGuire: Noted we may also have to clean up 2019; suggested to keep it together and on Sep- tember 4 we clean it up. Burkart: Commented that we are already committed to the 2019 CIP. Erickson: Responded correct for debt service. MOTION BY BRIGGS, SECOND BY MCGUIRE TO APPROVE RESOLUTION 18-121 FOR THE 2019-2023 CAPITAL IMPROVEMENT PROGRAM (CIP) PREDICATED ON REFINMENT AT THE SEPTEMBER 4, 2018 WORK SESSION VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of a Resolution Authorizing City Engineer to Approve Plans for the CR21/TH13 Corridor Improvement Project Public Works Director/City Engineer Wedel presented on this agenda report dated August 06, 2018. Thompson: Stated she has enjoyed working with Bolton and Menk on this project; thanked Scott County for meeting with us and helping us engage with our community. Confused about the finances as there seems to be some changes with the county with the cost share policy. Wedel: Noted the numbers he presented are included in the CIP and the budget which is the $2,350,000 and the other number $2,473,000 is the latest estimate based on 90% plan Bolton and Menk has prepared. Thompson: Asked if it standard procedure to approve a project without firm cost when it comes to municipal consent. Wedel: Responded one never has firm costs until you have the bids; once this goes out in the spring, there is a good climate as contractors are hungry for projects; until we have the bids we do the best we can. Thompson: Asked if it is normal to give municipal consent first. Wedel: Replied yes, the municipal consent has to be approved before we go out for bid. Schwarzhoff: Added the only difference in this case is the county is possibly changing the cost share policy which is a fairly small dollar amount McGuire: Explained he understands the separation and is ok to move forward but the financing seems unfair to change the policy in the middle of a project and we have a large investment in property which will be given towards the project, so he wants that considered. Braid: Echoes Thompsons thank you to the city, county, PMT and community for their support as the project has been a long time coming. Stated his frustration on not having a cost share DRAFT 08 06 2018 City Council Meeting Minutes 8 agreement here tonight; a revision has taken place that has not been adopted by the county board just yet. Stated the Flowers Naturally building has to come down for this project and it is a $361,000 taxable value; under the current cost share agreement we are securing a right-of-way and could be done for $361,000. Asked what the county share would be under the current cost share agreement? Wedel: Stated if we were securing the right-of-way today, the county would be responsible for 55% of that cost under the proposed policy and 100% under the old policy. Braid: Noted that would be close to $198,000 to accumulate this building for right-of-way. Stated the city payed $69,000 for the building and if we put that into an inflation calculator since 1961, it is the equivalent of $577,000 today and none of those credits are built into the building. Wedel: Responded correct there are no considerations for that in the current cost values he presented. Braid: Asked if there is any reason we could not move forward with the current cost share agreement in place. Burkart: Appreciates Braid’s comments. Asked if there is a maximum percentage shift to help alleviate some of the fears. Wedel: Requested Chromy to discuss the timing. Briggs: Invited Chromy to speak. Chris Chromy, Bolton and Menk: Stated the approval of the plans is municipal consent, we are not asking for the approval of the cost share since the cost is still going to develop as we fi- nalize approvals through MnDOT as we go through the process. Added we would like the plans to move forward with a commitment from the count and city staff the cost share to be sorted out. Thompson: Stated she thinks it is important to give municipal consent as it is done separately but hopeful Scott County states it is fair to go under the current cost share agreement. Burkart: Noted we are being asked to approve the plans but we are doing that with exposure. Requested Scott County Administrator to speak. Briggs: Invited Shelton to speak. Gary Shelton, Scott County Administrator: Noted discussions of changing the cost share pol- icy started nearly three years ago. Stated it is not named at aiming to increase city cost; the rea- son for the change is there is too much confusion in the current policy dating back to the late 70’s with a lot of things open to interpretation. Added because of that there are things cities do which increase costs on county roads; we want to make it easier to estimate right-of-way costs for councils in helping them determine choices down the road. Noted the actions you take to drive down right-of-way costs lowers taxes for the citizens. Stated the draft policy that came out in May has changed considerably because the cost estimates drove city costs up too much and we changed that to bring costs back down; we asked for city input from your city manager along with other city administrators who had an opportunity to provide input until the end of July. Noted they have not gone through the feedback yet to see if further modifications can be made then meet again to ensure the changes are what was requested then a policy will be updated and discussed at the county which may not happen until November. Added there is no intent for us to raise our costs; it is too early to tell what the costs will be. Stated we have worked well to- gether with it being a 15-year project with the last 16 months being heavy as we get closer. Burkart: Stated it understandable for this council to say, your policy is your policy but what you come back with for a number had better honor the assumptions that we have been operating under. Asked if that was not reasonable. DRAFT 08 06 2018 City Council Meeting Minutes 9 Shelton: Responded that is reasonable and this council has the ability to say no to any cost share arrangements that come back to the council; everyone’s costs on this project went up a great deal because the original budget was a project that did not include roundabouts. Noted the county’s costs has gone up roughly $3.8 million from what the county agreed to years back since the council and community at this point wanted something different and the county has been fine with that. Briggs: Stated we have worked alongside the county and state since 2017 and have had a number of hurdles that we have made our way through and came to a solution that works for the city of Prior Lake. Shared the trepidations that have been voiced; there are items in the area of fairness and equity by bringing forward properties to be used and hope in fairness that is recog- nized. Braid: Noted he too wants a good partnership, it is a two-way street. Added he does not feel that the cost share agreement is there yet and personally in business he would not move for- ward without something in place. Concluded policies are always going to change but he does not believe it should happen midway through a project. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE RESOLUTION 18-122 AU- THORIZING CITY ENGINEER TO APPROVE PLANS FOR THE CR21/TH13 CORRIDOR IM- PROVEMENT PROJECT VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☐ Nay ☐ ☐ ☐ ☐ ☒ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B Consider Approval of a Resolution Accepting Proposal and Authorizing the Mayor and City Manager to Execute the City’s Standardized Professional Services Contract for the Replacement of the City’s Asset Management Software System Public Works Director/City Engineer Wedel presented on this agenda report dated August 06, 2018. Braid: Asked if this does fleet management for public safety as well. Wedel: Responded that is correct all vehicles. MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE RESOLUTION 18-123 ACCEPT- ING PROPOSAL AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY’S STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR THE REPLACEMENT OF THE CITY’S ASSET MANAGEMENT SOFTWARE SYSTEM VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ DRAFT 08 06 2018 City Council Meeting Minutes 10 Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9C Consider Approval of a Resolution Authorizing the Execution of the City’s Standard Professional Services Contract for an Executive Search to Fill the City Manager Position Vacancy in 2019 Assistant City Manager Olson presented on this agenda report dated August 06, 2018. Briggs: Requested Olson to state the deliverables of the consultant. Olson: Explained one of the key deliverables is to develop the job description with interviewing council and some members of staff; they facilitate the screening of candidates, facilitate the in- terviews, come up with questions and they provide a 24 month guarantee on the selection of the candidate. Briggs: Added salary information is a deliverable as well. McGuire: Stated it is very important to engage someone to help us with this which will result in more applicants and bring out qualities that are needed and it is important to move ahead with this. Braid: Agreed that this is an important position but is a big believer in upward mobility in an or- ganization; it is something a city of our size will struggle with due to the pay discrepancy with larger cities. Suggested they look at internal candidates first in the next few weeks before pick- ing this up. Thompson: Noted in most good companies you do an internal search before they go outside their firm and suggested these firms would state they are not needed if you have an internal candidate. Requested the HR Director to do an internal report first without any outside influence. McGuire: Commented it is good to have a public search even for internal candidates to feel vali- dated that they earned the position. Suggested the public may feel like we went through an open and honest search. Briggs: Stated the points brought up make sense but there are aspects of the RFP he likes; the consultant would work with us to figure out what the job description is that we would want to hire for as well as for us to know from a market rate perspective what we should be paying; part of the culture as a city that we as council want to carry forward will determine that job description. Suggested if there is a way for DDA to take a role such as doing all the council and staff inter- views before the search. Olson: Noted the city council would approve the job description in September meaning the in- terviews would happen this month. Briggs: Asked if council is interested in working with DDA for an internal search first. McGuire: Stated when Boyles told us he was retiring he was good enough to give us a sched- ule that would work to have someone in place by February; by putting this off we will slip into next year with new councilors who would be involved that were not involved for the whole pro- cess. Burkart: Noted he is in favor of the resolution but was initially concerned hiring a recruiter from his past experience where 25% of the first-year salary will go to the recruiter and he is very con- cerned about an ongoing relationship between the recruiter and the candidate that they place who can continue to work together down the road for new positions over the years. Stated this DRAFT 08 06 2018 City Council Meeting Minutes 11 amount is half of what he thought it would be and it seems like a reasonable investment for an organization of this size that is hiring a CEO. Added this amount is a much better investment as say the $60,000 we have authorized for professional services for communication on a street project and then the $75,000 for new TVs and computers for the chamber; this is a reasonable amount that will reap benefits for us as we go through the process. Stated he hopes there are internal candidates who go through this process and receive the validation of gaining the posi- tion. Braid: Stated he understands Burkart’s concerns but he has experienced moving people up through an organization that has worked out very well; it is important to staff knowing there is upward opportunities. MOTION BY BURKART, SECOND BY MCGUIRE TO APPROVE RESOLUTION 18-124 AU- THORIZING THE EXECUTION OF THE CITY’S STANDARD PROFESSIONAL SERVICES CON- TRACT FOR AN EXECUTIVE SEARCH TO FILL THE CITY MANAGER POSITION VACANCY IN 2019 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☐ ☒ ☐ Nay ☐ ☐ ☒ ☐ ☒ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES 11A Renew the City Council Meeting 6:30 pm Start Time Braid: Asked what has changed as this was just discussed this year. Burkart: Responded he has reconsidered his position based on conversations with Briggs and McGuire that moving the start time up it will be more citizen friendly. MOTION TO RENEW BY BURKART, SECOND BY MCGUIRE TO CHANGE THE CITY COUN- CIL START TIME FROM 7:00 PM TO 6:30 PM TO BE DISCUSSED AT THE AUGUST 20, 2018 CITY COUNCIL MEETING VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☐ ☒ ☐ Nay ☐ ☐ ☒ ☐ ☒ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 11B Direct Staff to Invite MnDOT to a Work Session DRAFT 08 06 2018 City Council Meeting Minutes 12 Briggs: Requested in that session have MnDOT discuss the segment of TH13 from CR42 down to CR282; talk about past changes and what are future changes over the next 24 months, so council understands what is driving those changes. Burkart: Asked what other state roadbeds do we have running through our city. Briggs: Noted he wants to make sure they know he is interested in the processes around those changes, the communication around those processes; not to suggest there is any other highway roadbed but keeping the conversation focused around the process changes. Burkart: Stated we are directing staff to arrange the meeting and if that is done, staff can put together an agenda in which we can have a discussion to be presented to MnDOT for a set agenda. Commented that TH13 projects that we are cross pollinating on are many; suggested that the city and MnDOT do not have a presence with each other at a council level. Noted his primary concerns are around closing the bypass lanes and the speed limit. MOTION BY BURKART, SECOND BY THOMPSON DIRECTING STAFF TO SCHEDULE A WORK SESSION WITH MNDOT TO DISCUSS AREAS OF INTEREST VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update - Public Works Director/City Engineer Wedel provided an update. 12B Condemnation of the Property Located at 6340 150th Street SE, Prior Lake Related to the 150th Street Project and Consider Litigation Related to 150th Street Project Profes- sional Services RECESS Briggs: Called a recess at 9:37 p.m. for the Council to move into closed session to discuss the two items subject to attorney-client privilege pursuant to Minn. Stat. 13D.05, Subd 3 (b). RECONVENE Briggs: Reconvened the meeting at 10:17 p.m. Briggs: Summarized the two closed meeting items. Noted that council provided direction to the city attorney and requested the city attorney to get final approval from the council. Briggs: Reported on Lakefront Days, Wacipi that is coming up, recapped the bus tour council had at the work session and noted the updates to our cable system now with high definition. ADJOURNMENT DRAFT 08 06 2018 City Council Meeting Minutes 13 With no further business brought before the Council, a motion was made by Thompson and se- conded by Briggs to adjourn. The motion carried and the meeting adjourned at 10:20 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager