HomeMy WebLinkAbout08 30 2018 BEC Agenda Packet FULL Business Engagement Committee
Meeting Agenda
Thursday, August 30, 2018
7:30 a.m.
City Hall, Wagon Bridge Conference Room
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
1. Call to Order
2. Approval of Meeting Minutes
a. July 12, 2018
3. Old Business
a. Economic Development Website Update
4. New Business
a. Downtown Property Map
5. Other Business
a. EDA Meeting Update
b. Residential and Commercial Activity Update
c. Staff Update
i. Hwy 13/Duluth Avenue
ii. Annexation
iii. BEC Expiring Terms / Committee Vacancies
d. Member Ideas/Recommendations
6. Next Regular Meeting Date
a. Thursday, September 27, 2018
7. Adjourn
1
4646 Dakota Street SE
Prior Lake, MN 55372
CITY OF PRIOR LAKE, MINNESOTA BUSINESS ENGAGEMENT COMMITTEE
MEETING MINUTES – July 12, 2018
1. Call to Order
The meeting was called to order at 7:33 a.m. in the Wagon Bridge Conference Room at Prior Lake City Hall.
Members present: Kim Prchal, Stephanie Carroll, Jeff Petschl, Kirt Briggs, Wade Larson, and Tommy Hesch. Staff
present: Casey McCabe and Amanda Schwabe.
2. Approval of Meeting Minutes a. May 24, 2018
MOTION BY PETSCHL and SECOND BY CARROLL to approve the May 24, 2018 meeting minutes.
Motion adopted 4-0-1. LARSON NOT PRESENT FOR VOTE; BRIGGS ABSTAINED.
3. Old Business a. Economic Development Website Update
MCCABE shared that the EDA discussed the economic development website at their Monday, July 9th
meeting. The EDA expressed the need for an economic development website sooner rather than later.
Staff explained that monies will be requested as part of the 2019 budget to redo the entire City of Prior Lake
website although the 2019 budget will not be reviewed and approved until later this year. Even if approved,
changes to the website may not happen until late 2019. Therefore, the EDA recommended moving forward
with a stand-alone economic development website.
PETSCHL questioned whether the cityofpriorlake.com domain could be used.
MCCABE stated that the EDA did not discuss that item.
Members agreed that the use of cityofpriorlake.com would be preferred.
BRIGGS shared that the EDA recommended that when considering a vendor for the economic development
website, consideration be given to individuals/companies who can complete the revision of the City of Prior
Lake website due to integration and branding concerns.
b. BEC Liaison Visit Update
PRCHAL shared that she and Petschl completed liaison visits for approximately 85% of the businesses in
the downtown area in early June. The purpose of the visit was to provide intersection improvement
construction updates as well as information related to the upcoming Lakefront Days events. She stated
that most people were very receptive to receiving the updated information and there was a limited amount
of concerns shared related the pending road projects.
PETSCHL stated that late morning on Friday worked well to connect with business owners as compared to
previous visits which typically occurred earlier in the morning earlier on days earlier in the week. He shared
that having information available to distribute was well received and people appreciated the proactive
communication.
CARROLL shared that she is in the process of coordinating another meeting with Deerfield Business Park
businesses to discuss signage for that area.
MCCABE reminded the members that one of the 2018 goals were to have the liaison visits completed in
September. He requested members reach out to staff or other BEC members if they need assistance
completing their visits.
BRIGGS invited Hesch and Schwabe to attend liaison visits with him in the Southlake Village area soon.
4. New Business a. Joint EDA/BEC Meeting Follow-Up
MCCABE thanked the BEC members for attending the joint BEC/EDA meeting on June 11th and requested
feedback from the joint meeting.
PRCHAL stated that the meeting was exceptional and that the time was well spent to better understand the
EDA’s approach on businesses and how to utilize available EDA funds.
CARROLL shared that this meeting was much more interactive than previous joint meetings.
PETSCHL reaffirmed Prchal’s comments.
HESCH stated that the EDA meeting was informative.
5. Other Business
a. EDA Meeting Update
MCCABE provided an overview of the July 9th EDA meeting. He shared that the EDA is working on a
downtown property map which will show zoning districts, properties that are considered legal, non-
conforming uses, as well as city owned properties. The map could be a tool for discussions with developers.
MCCABE explained that Urban Halo is transitioning to an ice cream shop and they requested funds from
the EDA to assist with electrical upgrades in this city owned building. The EDA offered to freeze rent for
one year at the current rate pay up to 50% of the electrical upgrade costs up to $3,250. The lessee is
agreeable to these terms and is requesting a lease greater than two years. Staff is continuing to work with
this business owner to finalize a new lease.
PRCHAL stated that she appreciates the City’s approach when working with owners of legal, non-
conforming uses. The City has done an excellent job of informing legal, non-conforming businesses that
when they are ready to transition to another business or location, the City would welcome the opportunity
to work together to achieve that goal.
BRIGGS recommended utilizing the future economic development website as a tool to assist business
owners.
MCCABE shared that the EDA discussed the petition for annexation of approximately 9.35 acres in Credit
River Township. This request will be heard at the July 16th City Council meeting. As part of the annexation,
the City is obtaining a permanent easement for right-of-way for a future intersection improvement project.
The EDA recommended the City Council approve the annexation on a 3-0-2 vote with Briggs and Braid
abstaining.
b. Residential and Commercial Activity Update
BEC members received a copy of the residential and commercial activity update as of June 30, 2018.
c. Staff Update i. Hwy 13/CSAH 21 Streetscaping Update
MCCABE shared with members the proposed streetscaping plan developed by Bolten & Menk
dated 6/18/2018 and provided a brief overview of the streetscaping features. On August 6, 2018,
the City Council will consider providing municipal consent for the proposed CH 21 Corridor Plan,
including streetscaping, which would allow the project to continue to final design and the bid stage.
ii. Communication Consultant Update
SCHWABE shared that the City Council has selected Kirsten Gray of WSB to serve as a
communication consultant for the Duluth/Hwy 13 intersection improvement. Project. Her role
includes communicating in a variety of formats with existing businesses and property owners
regarding project status updates.
d. Member Ideas/Recommendations
Members discussed parking in the downtown area during construction including time limits, signage, shuttle
service, etc.
CARROLL suggested the BEC develop parking strategy suggestions to be presented to the EDA.
6. Next Meeting Date.
The next regular meeting of the BEC will be on Thursday, August 23, 2018 at 7:30 a.m.
7. Adjourn.
MOTION BY HESCH and SECOND BY LARSON to adjourn the meeting. Motion adopted unanimously. The meeting
adjourned at 9:01 a.m.
Submitted by: Amanda Schwabe
4646 Dakota Street SE
Prior Lake, MN 55372
BUSINESS ENGAGEMENT COMMITTEE AGENDA REPORT
MEETING DATE: August 30, 2018
AGENDA #: 3.a.
PREPARED BY:
PRESENTED BY:
Amanda Schwabe, Planner
Amanda Schwabe
AGENDA ITEM: ECONOMIC DEVELOPMENT WEBSITE UPDATE
DISCUSSION: Introduction
Staff solicited quotes for the Economic Development website and was directed by the EDA to
select a vendor.
History
During the July 9, 2018 EDA meeting, the EDA directed staff to a quote from a web development
vendor for a separate economic development website.
Current Circumstances
City staff has been in contact with five (5) vendors and received three (3) quotes. During discus-
sion regarding the creation of an economic develop focused website, the criteria included, but was
not limited to:
• Approximately 10 pages of content
• Mobile Friendly
• ADA Compliant
• Hosting Options
• Compatibility – Open Source Code vs. Closed
The submitted quotes were from vendors who have had experience developing sites for local units
of government. Quotes ranged from $1,700 to $3,700.
Conclusion
At the August 13, 2018 EDA meeting Staff was directed to select a vendor for the Economic De-
velopment website. As a result, Staff has engaged Designwrite Studios for this project.
ISSUES: The creation of a sub-committee to work with Staff on developing content for the Economic De-
velopment website may be beneficial.
ALTERNATIVES: Information only.
RECOMMENDED
MOTION:
ATTACHMENTS:
Information only.
None
4646 Dakota Street SE
Prior Lake, MN 55372
BUSINESS ENGAGEMENT COMMITTEE AGENDA REPORT
MEETING DATE: August 30, 2018
AGENDA #: 4.a.
PREPARED BY:
PRESENTED BY:
Casey McCabe, Community Development Director
Casey McCabe
AGENDA ITEM: DOWNTOWN PROPERTY MAP
DISCUSSION: Introduction
Attached is a downtown property map prepared by the EDA.
History
The EDA Enabling Resolution was amended by the City Council on May 21st to include language
which allows the EDA to utilize EDA Special Revenue Funds to facilitate economic development
initiatives identified in the EDA Business Plan. In addition, the City Council approved a transfer of
$300,000 from the Prior Lake General Fund to the EDA Special Revenue Fund.
Funds from the EDA Special Revenue Fund may be used by the EDA to accomplish the following
economic development initiatives: i) property acquisition; ii) storefront rehabilitation; iii) direction
and promotional signage, such as banner poles visitor kiosks or wayfinding signage; iv) economic
development and redevelopment loans and incentives; v) new business attraction through website
enhancements and marketing; vi) efforts to facilitate commercial development and redevelopment;
and vii) enhancing the character of commercial areas.
Current Circumstances
As a follow up to the City Council approvals, the EDA discussed how they may like to proceed
with the identified economic development initiatives. As part of this effort, the EDA directed staff
to prepare a downtown property map identifying non-conforming uses, city owned properties, and
zoning districts. This map can be used by the EDA, a business or developer who may wish to
pursue a downtown property for acquisition and/or redevelopment.
Conclusion
The attached downtown property map includes the proposed HWY13/CH 21 road alignment, iden-
tifies non-conforming uses, city owned properties, and zoning districts. ISSUES: It is assumed any parcels the EDA may consider acquiring in the future would be purchased from
a willing seller at a fair market value.
ALTERNATIVES: Information only.
RECOMMENDED MOTION: ATTACHMENTS:
Information only.
1. Downtown Property Map
RAC INE S T SE
OAK ST SE
B L U F F H E IG H T S
T R L S EEVANSTON AV SEMINNESOTA ST SEWEST AV SEARCADIA AV SEDULUTH AV SEK
O
P
P
K
W
Y
S
E
HASTINGS AV SEMAIN AV SEERIE AV SE
CREDIT RIVER RD SE
CAMBRIDGECIRSE
COLORADO ST SE
PLEASANT ST SE
D AKO TA ST SE456744
456721
456721
-A13
LittlePrior Lake
LakefrontPark
RotaryGatewayPark
Scott County GIS
DowntownProperty Ma p
City of Prior Lake²Minnesota
2018
Non-Conforming Use
TC: Town Center
TC-T: Transitional Town Center
City-Owned Properties
0 200 400 Feet
4646 Dakota Street SE
Prior Lake, MN 55372
BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: August 30, 2018 AGENDA #: 5.a. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: EDA MEETING UPDATE
DISCUSSION: Introduction
The EDA held a regular meeting on August 13, 2018; discussion topics included:
Development Update (07/31/2018)
EDA Revenue & Expenditure Report
Economic Development Website Update
Downtown Property Map
City of Prior Lake Void Analysis
Development Assistance Request
Credit River Township Annexation Request
Conclusion
Updates of EDA activity related to the above listed topics will be presented to the BEC during their
August 23rd meeting.
ISSUES: Update Only.
FINANCIAL
IMPACT:
None.
ALTERNATIVES: Update Only.
4646 Dakota Street SE
Prior Lake, MN 55372
BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: August 30, 2018 AGENDA #: 5.b. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: RESIDENTIAL AND COMMERCIAL ACTIVITY UPDATE
DISCUSSION: Introduction
Staff has prepared a development update for BEC review. The attached memorandum provides a
summary of residential and commercial / industrial construction in the City of Prior Lake as of July
31, 2018.
ALTERNATIVES:
RECOMMENDED
ALTERNATIVE:
ATTACHMENT:
Information Only.
Information Only.
1. Development Update
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
Memo
Date: August 30, 2018
To: City of Prior Lake Business Engagement Committee
From: Casey McCabe, Community Development Director
Subject: Residential & Commercial Activity Update
Below is an update of residential and commercial development in the City of Prior Lake as of July 31, 2018.
Number of
Permits
Declared
Value
Number of
Permits
Declared
Value
Number of Permits
% Increase / (% Decrease)
Declared Value
% Increase / (% Decrease)
Single Family Dwellings 69 $24,297,676.00 47 $15,770,000.00 46.81 54.08
Townhouses (# units)39 $6,463,400.00 0 $0.00 3900.00 ###
Multiple Units 0 $0.00 1 $8,787,000.00 (100.00)###
New
Commercial Industrial & Commercial 1 $1,600,000.00 6 $9,066,000.00 (83.33)(81.80)
Residential 517 $4,354,917.00 450 $2,588,400.00 14.89 68.25
Industrial & Commercial 18 $2,849,400.00 9 $710,500.00 100.00 301.04
Mechanical 395 $0.00 339 $0.00 16.52 n/a
Mechanical (SF & TH)432 $0.00 188 $0.00 129.79 n/a
TOTALS 1471 $39,565,393.00 1040 $36,921,900.00 41.44 7.16
t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees.
Increase / (Decrease)2018 Year to Date 2017 Year to Date
New
Residential
Additions
and
Alterations
tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences They are flat-rate permit fees