HomeMy WebLinkAbout5H Trail Sealing Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: SEPTEMBER 4, 2018
AGENDA #: 5H
PREPARED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT
PRESENTED BY: JAKE THEISEN
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES AND
AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY’S
STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2018 TRAIL
SEALING PROJECT
GOAL AREA AND
OBJECTIVE:
Environmental Stewardship & Recreation
4. Provide public spaces and amenities that attract the community to the natural
environment.
DISCUSSION: Introduction
The purpose of this agenda item is to seek City Council authorization to enter into
the City’s Standardized Contract with Gopher State Sealcoat, Inc. to seal coat
three miles of trails within the City. Sealcoating the trails will help to preserve their
life.
History
In 2016 two different methods of sealing trails were tested. Both methods
accomplished the preservation that the City was looking for.
Current Circumstances
The City went out for proposals from two different companies that the City has
used in the past for sealcoating. Gopher State sealcoating submitted a quote and
the other company, HG Meigs, declined to bid. Jesse Werner from HG Meigs
declined to bid stating that they knew Gopher State Sealcoating would be lower in
price. HG Meigs said they would submit a formal letter but has not done that to
date.
ISSUES: The City does not have the resources or the equipment to complete the trail
sealing coating in-house.
FINANCIAL
IMPACT:
The trail sealing will be funded through the Revolving Park Equipment Fund
portion of the General Fund. Funds were identified in 2018 budget for this work.
ALTERNATIVES: 1. Approve a resolution as part of the consent agenda accepting quotes and
authorizing the execution of the City’s Standardized Contract with Gopher
State Sealcoating, Inc. for the trail sealing at a cost not to exceed
$30,058.00.
2. Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES AND AUTHORIZING
THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY’S STANDARDIZED
CONSTRUCTION CONTRACT FOR THE 2018 TRAIL SEALING PROJECT
Motion By: Second By:
WHEREAS, The City needs to provide necessary maintenance to ensure safety and to prevent
further damage to the trail; and
WHEREAS, The City does not have the resources or equipment to provide the service in-
house; and
WHEREAS, The City solicited two bids but received only one from;
Gopher State Sealcoating, Inc. $30,058.00
and
WHEREAS, City Staff recommends awarding of the City’s Standard Construction Contract to
Gopher State Sealcoating, Inc. for the trail sealing project.,
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City’s Standard Contract with
Gopher State Sealcoating, Inc. for the amount not to exceed $30,058.00.
3. Funding for this service will be drawn from Account #101-45200.00-54010.55
Passed and adopted by the Prior Lake City Council this 4th day of September 2018
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
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Scott County GIS
Trail Sealing
City of Prior Lake
²Minnesota
2018
Area 1
Area 2
Area 3