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HomeMy WebLinkAbout3 July 23 2018 Planning Commission Meeting Minutes - final draft 1 PRIOR LAKE PLANNING COMMISSION MINUTES Monday, July 23, 2018 1. Call to Order and Pledge of Allegiance: Commissioner Fleming called the Monday, June 23, 2018 Prior Lake Planning Commission meeting to order at 6:00 p.m. Those present were Commissioners Bryan Fleming, Dave Tieman, William Kallberg, Dan Ringstad, Jason Tschetter, and Liaison Zach Braid. Also present were Planner Jeff Matzke and Community Development Services Assistant Sandra Woods. 2. Approval of Agenda: MOTION BY TSCHETTER, SECONDED BY KALLBERG TO APPROVE THE MONDAY, JULY 23, 2018 PRIOR LAKE PLANNING COMMISSION AGENDA. VOTE: Ayes by Fleming, Tieman, Kallberg, Ringstad and Tschetter. The Motion carried. 3. Approval of Monday, July 9, 2018 Meeting Minutes: MOTION BY RINGSTAD, SECONDED BY TSCHETTER TO APPROVE THE MONDAY, JULY 9, 2018 PRIOR LAKE PLANNING COMMISSION MEETING MINUTES. VOTE: Ayes by Fleming, Tieman, Kallberg, Ringstad and Tschetter. The Motion carried. 4. Public Hearings: A. Ordinance Amendments – Amendments to Part 10, Subdivision Code – Consider Amendments to Part 10 (Subdivision Code) of the City Ordinance. Planner Matzke: Introduced an Ordinance Amendment to Part 10, Subdivision Code, and Section 1101, General Provision, of the Zoning Code. He explained the current circumstances, issues, and recommended a motion. He presented proposed amendments to the Subdivision Code and Section 1101 of the Zoning Code. Commission Comments/Questions: Fleming: Thanked Planner Matzke and his team for reviewal of the manual. He commented on some word usages and questioned the changes in verbiage, what to expect with future reports versus the current reports and the information sent to the Commissioners now. He asked if we found these terms from other municipalities. Planner Matzke: Explained the changes in verbiage and stated the City Attorney proposed the recommendation of the changes. He explained how the definitions differ and stated it is to reduce confusion. Tschetter: Said he appreciates the time taken to review this information, mentioned it is important to consolidate and simplify the language, as well as to make references to common definitions. He commented on the great progress and how it reflects the evolution of our city and where we were seventeen years ago compared to today. Ringstad: Questioned the Section 1002; signage in subdivision and commented on published and mailed notifications not be read or reviewed while most would read a sign. He stated he likes the verbiage of “may install a sign”; however, shared questioned how much ownership it would put on the City if the verbiage was changed to “will install a sign” instead of “may install a sign”. Planner Matzke: Explained the ownership to the City of changing the verbiage to “will install a sign” instead of “may install a sign”. He commented on the difficulty of installing a sign in the inclement weather in Minnesota and explained how the word “may” would help everyone understand that it is not a statutory requirement; however, he would talk with Public Works staff to see if they could meet the suggested obligation and commented on timeline of installing the signs. Ringstad: Agreed with the reference to inclement weather and the expectations of a sign being installed. He said he is comfortable with the current verbiage and has faith the signs will be installed. 2 Tieman: Stated he has no changes, everything looks good, it is a nice addition, and the changes make sense. He said good job by you and your staff. Kallberg: Asked if his submitted changes were shared with the other Commissioners. Planner Matzke: Said he didn’t share his comment submission, as it was mostly clarification of grammar or moving of graphics. He said he would be glad to share these updates with the Commissioners though. Kallberg: Stated there was nothing that would change the Commissioners decision making. He commented on the monumental effort staff put into these changes to eliminate inconsistenc y between different verbiage. He said he has no issues with the changes. Fleming: Clarified there is no public attendance in the Chamber. MOTION BY TSCHETTER, SECONDED BY TIEMAN TO OPEN THE PUBLIC HEARING ON AGENDA ITEM 4A AT 6:25 P.M. VOTE: Ayes by Fleming, Tieman, Kallberg, Ringstad and Tschetter. The Motion carried. Public Comment: No Comments. MOTION BY TSCHETTER, SECONDED BY KALLBERG, TO CLOSE THE PUBLIC HEARING ON 4A AT 6:26 P.M. VOTE: Ayes by Fleming, Tieman, Kallberg, Ringstad and Tschetter. The Motion carried. MOTION BY RINGSTAD, SECONDED BY KALLBERG TO RECOMMEND AMENDMENTS TO PART 10 (SUBDIVISION CODE) AND SECTION 1101 OF THE ZONING CODE (GENERAL PROVISION) TO THE CITY COUNCIL. VOTE: Ayes by Fleming, Tieman, Kallberg, Ringstad and Tschetter. The Motion carried. B. Ordinance Amendment – Amendments to Section 1106 (Planned Unit Developments) – Consider Amendments to Section 1106 (Planned Unit Developments, PUDs) of the Zoning Ordinance related to Planned Unit Development public hearing procedures. Planner Matzke: Introduced consideration of a request to recommend amendments to Section 1106, Planned Unit Developments of the City Code. He explained the current circumstances, issues, and recommended a motion. He presented proposed amendments to Section 1106 (Planned Unit Developments) of the City Code. Commission Comments/Questions: Fleming: Asked what affect the change in the report regarding the Final PUD Plan application timelines will have on the approval process. Planner Matzke: Explained timelines regarding submissions of the preliminary and final plat being difficult to achieve by applicants and developers. He commented on the timelines for submittal date, practices, industry standards and the number of requests for exceptions to this rule. He stated eliminating that step was the outcome as there is not any anticipated conflict by eliminating that step. Fleming: Asked if there would be any unintended consequences of developers creating timing issues for the rest of the process. Planner Matzke Replied not really and explained the timeframes and certain action items that take place at the City Council and/or Planning Commission level. He commented on plats and/or PUD resolution timeframes and how they could become null and void after a said date. He explained the checks and balances set elsewhere; ordinance with allowances being reversed by the City Council and the outcome of the reversal. Fleming: Stated that satisfies his question and clarified he likes to consider unattended consequences. Tschetter: Shared that he thinks many residents might recoil if we are talking about taking away public hearings; however, there is clear criteria, so it is applicable. He commented on the unnecessary step of 3 having a public hearing on a final when there have been no changes since the preliminary. He thanked Planner Matzke for the explanation and thought process that has gone into this subject. MOTION BY TIEMAN, SECONDED BY TSCHETTER TO OPEN THE PUBLIC HEARING ON AGENDA ITEM 4B AT 6:38 P.M. VOTE: Ayes by Fleming, Tieman, Kallberg, Ringstad and Tschetter. The Motion carried. Public Comment: None. MOTION BY TSCHETTER, SECONDED BY TIEMAN TO CLOSE THE PUBLIC HEARING ON 4B AT 6:38 P.M. VOTE: Ayes by Fleming, Tieman, Kallberg, Ringstad and Tschetter. The Motion carried. MOTION BY TSCHETTER, SECONDED BY RINGSTAD TO RECOMMEND APPROVAL OF THE AMENDMENTS TO SECTION 1106 (PLANNED UNIT DEVELOPMENTS) TO THE CITY COUNCIL. VOTE: Ayes by Fleming, Tieman, Kallberg, Ringstad and Tschetter. The Motion carried. 5. Old Business: 6. New Business: ANNOUNCEMENTS • Email from Director McCabe regarding City Tour invites. o Bus Tour August 6th, 2018 from 4:45 PM to 6:50 PM ▪ RSVP to Ann Schroeder, Casey McCabe or Jeff Matzke • Email from Planner Schwabe to Planning Commissioners regarding Tour of Stillwater o Later in August or September 6, 2018 o Dates were sent out for feedback with a late afternoon into the evening timeframe. • Comprehensive Plan o Most of the Chapter is completed ▪ Including Land Use and Housing Chapter ▪ Extension from the Met Council for Prior Lake into July 2019 for complete package submittal. o Transportation and Parks Chapters ▪ In review right now. ▪ Will go into the 2019 year before whole package submittal • August 13, 2018 PC Meeting o Canceled; no agenda items. Fleming: Asked for clarification on the extension for the comp plan submittal date of July 2019. Planner Matzke: Explained the package can be submitted at any time prior to the month of July. He mentioned the reason for the timeline. 7. Adjournment: MOTION BY TSHCETTER, SECONDED BY KALLBERG TO ADJORN THE MONDAY, JULY 23, 2018 PLANNING COMMISSION MEETING AT 6:43 P.M. VOTE: Ayes by Fleming, Tieman, Kallberg, Ringstad and Tschetter. The Motion carried. Sandra Woods, Community Development Services Assistant.