HomeMy WebLinkAbout5N Accepting Jeffers 8th Development Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: SEPTEMBER 17, 2018
AGENDA #: 5N
PREPARED BY: NICK MONSERUD, ASSISTANT CITY ENGINEER
PRESENTER: NICK MONSERUD
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING THE
IMPROVEMENTS FOR THE JEFFERS POND 8TH ADDITION
DEVELOPMENT (#DEV15-000004)
DISCUSSION: Introduction
The purpose of this agenda item is to consider a resolution accepting the
developer installed improvements for the Jeffers Pond 8th Addition
Development.
This action is housekeeping in nature and is called for as part of the
development agreement between the Developer and the City. In essence,
this is the process through which privately installed improvements come
into public ownership pursuant to Prior Lake City Code.
History
Jeffers Pond 8th Addition is located North of Jeffers Parkway, on Cove
Point Circle. On August 24, 2015 the City Council adopted resolution 15-
142 entering into a Development Contract with the Jeffers Foundation, a
Minnesota Nonprofit Organization for the Jeffers Pond 8th Addition
Development. Since that City Council action, the developer has been
completing the construction of the improvements as outlined in the
Development Contract. The Development Contract and approved
construction drawings outline the necessary developer installed
improvements as well as other items needed for this development to be
accepted by the City.
The Development Contract outlines the mechanisms for City acceptance of
the developer installed improvements. In 2005, the City amended the
Standard Development Contract to include City Council authorization to
accept the improvements in addition to the final written acceptance by the
City Engineer.
Current Circumstances
The developer for the project described above has now completed the
improvements as outlined in the Development Contract. The
improvements have been inspected by the City and have been found to be
in compliance with City standards and the approved drawings. In some
cases minor field changes were necessary during construction. These
improvements including any field adjustments were documented in the
completed as-built drawings. These as-built drawings were completed by
the developer and reviewed by the City. The property iron certification
2
letter has been received by the City.
Conclusion
The Assistant City Engineer has reviewed the improvements and has
written the acceptance letter for these developments. It is now appropriate
for the City Council to accept the improvements for these developments.
ISSUES: Once the improvements are accepted, the public improvements will then be
turned over to the City and the security for the development returned to the
developer. It will then be the responsibility of the City to perform
maintenance over the public improvements.
FINANCIAL
IMPACT:
Within the development contract for the development, revenue was
received for city administration and for city contracted construction
observation. Staff will review the City administration expenditures at the
conclusion of the warranty period and will invoice the developer if revenue
received is insufficient to cover expenses. The project security will not be
released until the warranty period has passed and project expenses
rectified. Escrow was received by the City for the development for
construction observation and any remaining escrow funds will be returned
at the conclusion of a successful warranty period. This one-year warranty
period starts when the project is accepted.
ALTERNATIVES: 1. Approve a resolution accepting the public improvements for the Jeffers
8th Addition Development as part of the consent agenda.
2. Approve a motion to remove this item from the consent agenda for
additional discussion.
RECOMMENDED
MOTION:
Motion and second for approval of alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-____
A RESOLUTION ACCEPTING THE DEVELOPER INSTALLED IMPROVEMENTS FOR THE JEFFERS
POND 8th ADDITION DEVELOPMENT, CITY PROJECT #DEV15-000004
Motion By: Second By:
WHEREAS, On August 24, 2015, the City Council adopted Resolution 15-142 which authorized the
City to enter into a Development Contract with the Jeffers Foundation, a Minnesota
Nonprofit Organization for the plat known as Jeffers Pond 8th Addition; and
WHEREAS, The Development Contract outlined the improvements the developer was responsible for
installing; and
WHEREAS, These improvements are now complete to the satisfaction of the City; and,
WHEREAS,
WHEREAS,
The City has received the as-built drawings and property iron certification letter; and
The Assistant City Engineer has reviewed the improvements and has written the
acceptance letter for this development.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the Jeffers Pond 8th Addition development.
3. Any remaining escrow dollars for construction inspection will be returned to the developer at the
conclusion of the warranty period.
4. The oversizing amount for street, watermain and sanitary sewer construction was paid to the developer
in accordance with the Development Contract. No further compensation to the developer is needed for
this project.
PASSED AND ADOPTED THIS 17TH DAY OF SEPTEMBER 2018.
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager