HomeMy WebLinkAbout9A 2019 Preliminary Budget and Tax Levy Report4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #
PREPARED BY:
PRESENTED BY:
AGENDA ITEM:
GOAL AREA AND
OBJECTIVE:
SEPTEMBER 17, 2019
9A
FRANK BOYLES, CITY MANAGER
CATHY ERICKSON, FINANCE DIRECTOR
JASON ETTER, ACCOUNTING MANAGER
CATHY ERICKSON
CONSIDER APPROVAL OF A RESOLUTION APPROVING PRELIMINARY
2019 CITY BUDGETS AND CERTIFYING PRELIMINARY 2019 CITY OF
PRIOR LAKE PROPERTY TAX LEVY TO SCOTT COUNTY DEPARTMENT
OF TAXATION
High-Value City Services
1.Establish financial stability for all funds.
2.Design a comprehensive funding strategy for capital needs.
3.Ensure sufficient resources and staffing to meet service demands.
DISCUSSION: Introduction
State statutes require that each taxing authority adopt a preliminary budget
and certify a preliminary tax levy for payable 2019 to the County on or before
September 30, 2018. The preliminary tax levy establishes the maximum that
the City can levy against properties in 2019.
The City’s tax levy is used (together with the preliminary levies of other taxing
entities) to assemble the parcel-specific truth in taxation notices for mailed
distribution in November prior to the public budget meetings in December.
At the meeting at which the City Council adopts a preliminary budget and
preliminary tax levy (September 17), the Council must announce the date,
time and place of the council meeting at which the 2019 budget and levy will
be discussed, and which allows for citizen input.
That meeting is scheduled for Monday, December 3 at 7 p.m. in the Prior
Lake City Council Chambers. This information must also be included in the
meeting minutes.
History
This year, the development of the 2019 budget began in April when Staff
presented to the Council a summary of the 2017 financial results, the long-
range plan and a debt overview. Two CIP workshops presentations were
also completed in the summer. Staff presented the 2019 projects that are
part of the 2019-2023 CIP. The impact of these updated plans on the debt
balance, tax levy, fund balance reserves and utility rates were a part of the
Council and Staff discussion.
Page 2
A third CIP workshop was added on September 4 that primarily addressed
Council direction on funding the city’s equipment replacement needs. The
overall tax levy proposed includes the CIP impacts on the levy which has
been part of the CIP discussions.
Current Circumstances
Budget Overview
A budget overview has been attached to this agenda report. It reflects
proposed amounts for the 2019 budget for the following funds:
• General Fund
• Debt Service Funds
• Cable Fund
• Capital Park Fund
• Revolving Equipment Fund
• Revolving Park Equipment Fund
• Permanent Improvement Revolving Fund
• Facilities Management Fund
• Economic Development Authority
• Water Fund
• Sewer Fund
• Water Quality Fund
The second page shows tax levy and budgetary comparisons from the 2018
adopted budget to the proposed 2019 figures.
Estimated Tax Levy
The Council provided direction to include funding for mandatory cost
increases, personnel additions, additional funding for trail and equipment
replacement, additional funding for street overlay, and one-time technology
expenditures. The proposed increase in the equipment levy presented at the
August 20 workshop was $25,000. At the September 4 CIP workshop,
Council provided staff with direction to add an additional $25,000 to the
equipment levy but reduce General Fund net expenditures by an equal
amount. To accomplish this, adjustments were made in the following areas
to reduce the General Fund Tax Levy by $25,000:
1. 2019 tax abatement budget was reduced by $14,000. The budget
was based on preliminary development plans with Versatile Vehicles
and PL Revival. Staff updated the budget based on the applicable
executed business subsidy agreements so both projects will receive
the assistance which they contemplated.
2. 2019 fire contract budget for revenue from Credit River and Spring
Lake Township was updated by $6,000 (approximately half to each)
to reflect the financing costs associated with the purchase of fire
equipment and building improvements as earlier directed by the city
council. Equipment and building improvement purchases are
reimbursed by the townships as part of the Fire Agreement Contracts.
Representatives of both townships have been advised that there was
likely to be an adjustment.
3. 2019 Building Inspection professional services budget of $50,000 was
reduced by $5,000. The reduced budget of $45,000 is for
Page 3
outsourcing building inspections based on anticipated 2019
development.
Use of General Fund Reserves:
The Council supported use of General Fund reserves of $261,800 to fund
several one-time expenditures for salt/ice management and fuel, severance
funding, proposed replacement of the city’s phone system and website
redesign.
The use of reserves is also indicated on the chart, and expenditure detail
shown below.
The total proposed preliminary tax levy change of 6.65% is shown in
the chart below. For over 50% of the homes in Prior Lake, this will
result in a tax increase of about 3.4% or less.
General Fund, Debt Service Funds, Cable Fund and funds that support
the Capital Improvement Plan (Capital Park, Revolving Equipment,
Revolving Park Equipment, Facilities Management Fund, Permanent
Improvement Fund/Street Overlay):
The 2019 budget and long-range Capital Improvement Plan (CIP) include
funding to accomplish the following things:
4.35%
1.61%
0.46%
0.23%
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
1
9/17 Proposed Preliminary Budget & Tax Levy Change
Mandatory
CIP -All Tax Levy Components
Personnel Net Adds
Expenditures -Technlogy Plan Costs
CIP:
$50k Trail Replacement
$50k Equipment Replacement
Expenditures-Technology:
$0k Phone System -(Use of Reserves $75k)
$0k Website redesign -(Use of Reserves
$45k)
$23k IT Managed Services Contract
$5k IT Network Support
Total: 6.65% $803,150
Personnel:
$80k FTE Add #1 -start January 1
$60k FTE Add #2 -start July 1
($85k) Remove City Engineer
$0k Severance Funding (Use of reserves $100k)
Mandatory:
$318k Wage and Benefits per Contracts
$49k Police Overtime
$24k Parks, Comm Dev, Engr Overtime
$20k Statutory PERA Contrib. Police/Fire
$22k Workers Comp Insurance
$37.4k Salt/Ice Management -(Use of Reserves $22.6k)
$20.8k Fuel -(Use of Reserves $19.2k)
$29.7k Current expenditure (cost inflation/transfers)
$127k Debt Service
$10k EDA Levy
($132.7k) Offsetting Revenue
$525,150
$195,000
$55,000
$28,000
Page 4
Mandatory Items:
• Wage/COLA and Benefits per Contracts ($318k)
• Department over-time pay adjustments to reflect workload and prior
years historical/actuals ($73k)
• Statutory PERA Contribution for Police/Fire for a rate change from
16.20% to 16.95% ($20k)
• Workers Compensation premium adjustment based on updated
experience modifier and proposed rate changes from the League of
MN Cities ($22k)
A typical winter season includes 16 snow events. The 2017-2018 season
had 24 snow events. The Council supported using general fund reserves
to replenish salt/ice management materials and fuel due to the additional
eight snow events that occurred.
• Salt/Ice Management replenishment due to significant 2017-2018
snow events ($60k). Tax levy of $37.4k/Use of reserves of $22.6k
• Fuel increase in unleaded and diesel prices and usage ($40k) Tax
levy of $20.8k/Use of reserves of $19.2k
• Other current expenditure increases for cost inflation, etc. ($29.7k)
comprised of Utilities-$16k, Police Lexipol - $12k, Small equipment
for Central Garage and Bldg. Dept- $14k, debt transfer for FS#2 MV -
$7k, and offsetting reduction in tax abatement budget ($14k)
• Debt service ($127k) for Council approved 2018 projects and bond
issue
• Offsetting revenue ($132.7k) primarily from development related fees
CIP tax levy components:
• Trail replacement funding ($50k): The Revolving Park Plan proposes
an increase in the tax levy for trails of $100,000 annually until 2024
when the levy is proposed at $425,000. Each year the trail
replacement funding has been cut to zero. Based on Council
feedback, we have reduced the 2019 trail replacement funding to 50k
to begin to “catch up” on the deferred trail replacement.
• Equipment replacement funding ($50k): The Equipment
Replacement Plan proposes an annual tax levy increase of $50k in
2019 to get to our annual funding of $600k. As mentioned above, the
proposed increase in the equipment levy presented at the August 20
workshop was $25,000. At the September 4 CIP workshop, Council
provided staff with direction to add $25,000 to the equipment levy but
reduce General Fund net expenditures by an equal amount.
• Street Overlay funding ($95k): The plan reflects four miles of street
overlay annually. We anticipate that the City will bond for the special
assessment portion of the cost and fund the remainder with
prepayments of special assessments collected from prior year(s)
improvements and an annual tax levy. The fund will be reviewed
annually, to monitor cash flow and determine the tax levy needed.
The 2019 project currently includes Pike Lake Trail from CSAH 42 to
Carriage Hills Parkway and streets in the Wilds neighborhood. A
feasibility report will be completed this fall.
Personnel: Based on Council feedback staff has adjusted the personnel
plan as follows:
• Added a full-time police officer starting January 1, 2019 ($75k)
Page 5
• Added a full-time city clerk starting 7/1/2019 ($60k)
• Remove the budget for the City Engineer position. The responsibility
for Public Works and City Engineer (previously two positions) is now
staffed by one person. ($85k)
• Severance funding ($0 2019 budget impact; $100k use of reserves)
City staff recommends the addition of 2 full-time positions as part of the FY19
budget: one police officer and one city clerk. Staff conducted an analysis of
similar sized cities in the metro area and discovered that the city of Prior
Lake is far below average in the number of FTEs. Of metro area cities
(population 20,000-30,000) the average number of FTEs is 113; Prior Lake
has 19 less at 94 FTEs. Staffing levels in the city have not kept pace with
growth for years. Of all the metro area cities (population 20,000-30,000),
Prior Lake is the third most populous but has the second fewest FTEs and
has 34.5 FTEs less than average of the two most populous cities.
Staff recommends a full-time city clerk whose duties include:
• City Council Support. Primary staff support for City Council
meetings, including preparing the agenda, verifying legal notices
have been posted or published and recording meeting minutes,
scheduling meetings, handling questions, correspondence and
mail.
• Records Manager. Oversees the preservation and protection of
the public record and is a city’s Data Practices Responsible
Authority (required by State law).
• Elections Official. Administers the procedures for all federal,
state, and local elections a responsibility which will expand
dramatically in 2019 with the addition of primaries.
• Licensing. Issues licenses and some permits for cities, several of
which require significant background checks, coordination with
other state agencies, and verification of information.
Currently, the city manager is the official city clerk, but the actual duties are
scattered among departments, which is inefficient and pulls staff off their core
job functions. Prior Lake is the only city in the metro area without a full-time
city clerk.
Staff also recommends adding a police officer. Although Prior Lake has had
the highest crime rate index in Scott County for two years straight, Prior Lake
has the fewest sworn officers (27). Savage has 34 sworn officers, and
Shakopee has 50. Call volume has increased from 17,312 calls for service in
2016 to 18,323 in 2017. That is over 1,000 more calls in one year, and
overtime hours are increasing significantly. The city is on pace in 2018 to
have so much overtime that it equates to 3.5 FTEs worth of work. Due to this
high demand and low staffing every police officer is being forced to add an
additional 10-hour shift per week per officer or 52-shifts per year.
Technology Expenditures: Based on Council feedback, staff has included
the following items in the 2019 budget request:
• 12-year-old Phone System replacement ($5k 2019 budget impact;
$75k use of reserves)
• IT managed services contract: The city currently has only one IT full-
time staff person. The managed services contract would provide
cyber security and virtual helpdesk services. ($23k)
Page 6
• IT network support for projects that require additional technical
resources. ($5k)
• Website redesign to support ability for access and interaction with
mobile devices. ($45k use of reserves)
EDA:
The Prior Lake Economic Development Authority (EDA) proposed a tax levy
of $150,000 at their September meeting. This is a $10,000 levy increase as
compared to the prior year tax levy. The EDA plans to use the funds to start
building their reserve for future economic development initiatives that align
with their Council approved business plan. This philosophy is similar to that
adopted by the city council with respect to the equipment replacement fund.
Enterprise Funds
Included on Exhibit B are budget summaries of the three enterprise funds
that the City operates. At the workshop on July 16, Staff presented rate
increases necessary to fund operations as well as capital projects identified
in the Capital Improvements Plan. For example, in the approved
Transportation Plan, there are $3.7 million of water projects, $2.6 million of
sewer projects, and $1.5 million of water quality projects planned over the
next five years. Staff worked to balance full reconstruction projects, which
include water and sewer utility replacement, with reclamation projects that
only include street work. The goal is to reduce the annual impact on the
water & sewer funds for the full reconstruction projects. These projects are
currently proposed to be funded out of fund balance. To do this, annual rate
increases, and/or the issuance of debt is necessary. For 2019 the Council
has provided feedback to support a rate increase, vs debt issuance in the
Enterprise Funds.
FINANCIAL
IMPACT:
The following chart shows the detailed change in the property tax levy for
2019 based on the preliminary budgets presented to the Council tonight.
One of the key metrics the City Council targets during the budget process is
to “Maintain a level of property taxes on a per household basis which takes
into account the cost of inflation and community growth.”
Page 7
Our base property tax levy consideration is as follows:
Growth (New
Construction)
1.7%
CPI-U (MSP) 2.0%
Debt Service* 1.1%
Base Property Tax Levy
Considerations
4.8%
*The debt service % change is already determined as the Council has approved the
2018 bond issue.
The following chart illustrates the total property tax levy on a per household
basis.
As reflected in the chart, the preliminary 2019 total tax levy/household is
slightly higher than the level which reflects the combined annual cost of
inflation and growth. Our request of 6.65% for the property tax levy change
above the 4.8% base property tax consideration is primarily for catch up on
CIP funding for trail replacement, equipment replacement and street overlay
(1.41%), technology expenditures/mandatory PERA contribution for
Police/Fire (.36%), and additional funding for the EDA (.08%).
Another key metric the City Council targets is to “Maintain a level of General
Fund operational expenditures on a per household basis which considers the
cost of inflation and community growth.”
As reflected in the chart below, the preliminary 2019 operating expenditures
per household continues to be less than the level which reflects the cost of
inflation and growth.
The following chart illustrates General Fund operating expenditures on a per
household basis from 2009 to the preliminary 2019 budget:
Page 8
ISSUES:
Tax Levy Impacts
There is a preliminary estimated market value increase of 5% and a
preliminary taxable market value increase of about 6%. 1.8% of taxable
market value increase is from new construction.
Residential Impact of the City tax levy
The table below shows the estimated annual increase in the City portion of
property tax for an Average ($338,100), $600,000 and $900,000 valued
home. About 21% of city homeowners had a market value increase of .01-
5.00%. For those home owners, they would see a 3.4% increase in the city
portion of their taxes. 53% of homeowners would see a 3.4% or lower
increase in the city portion of their taxes. Owners of $600,000 and $900,000
valued homes would see 3.6% AND 3.4% respectively.
EDA:
The EDA has requested an additional $10,000 tax levy for 2019 to fund
future economic development initiatives that align with their Council approved
business plan. This is a .08% increase in the tax levy above the 6.57% levy
change discussed with the Council at the 9/4 workshop.
RESIDENTIAL IMPACTS
% Net Net Net Net Net Net
of Inc/Dec Difference Inc/Dec Difference Inc/Dec Difference
Inc/Dec Total 18 vs 19 % Change 18 vs 19 % Change 18 vs 19 % Change
+15.01+%1,513 17%192.97$ 17.6%391.02$ 18.9%587.73$ 17.8%
+10.01-15.00%1,121 12%161.78$ 14.8%327.69$ 15.9%492.74$ 14.9%
+5.01-10.00%1,594 18%99.40$ 9.1%201.04$ 9.7%302.76$ 9.2%
+0.01-5.00%1,897 21%37.02$ 3.4%74.39$ 3.6%112.79$ 3.4%
No Change 21 0%5.83$ 0.5%11.06$ 0.5%17.80$ 0.5%
-0.01-5.00%1,469 16%(25.36)$ -2.3%(52.26)$ -2.5%(77.19)$ -2.3%
-5.01 - 10.00%808 9%(87.74)$ -8.0%(178.91)$ -8.7%(267.16)$ -8.1%
-10.00 - 15.00%363 4%(150.11)$ -13.7%(305.56)$ -14.8%(457.14)$ -13.8%
-15.01% +195 2%(181.30)$ -16.6%(368.89)$ -17.9%(552.12)$ -16.7%
8,981 100%
% EMV Value Range
# of
affected
Properties
AVG MV- $338,100 $600,000 HOME $900,000 HOME
Page 9
At the prior year budget workshop (August 2017), the Council indicated they
would consider providing additional annual funding to the EDA if the General
Fund reserve amount was above an established percentage (say 47%). The
funding would not be automatic but would be reviewed by the Council based
on the EDA submission of a development spending plan for council approval
and direction in the expenditure of those resources. In May of 2018, the City
Council approved a funding transfer of $300,000 from the General Fund to
the EDA.
Revolving Equipment Fund:
Funding for the Equipment Replacement Plan (ERP) has not followed the
CIP financing plan recommendations. The planned levy increases have
been reduced to meet Council directed levy targets in past years. The ERP
fund balance is not sufficient to absorb the cost of the 2019 water tanker
replacement and the recent mandate for replacement of Police radios with
encrypted radios. The long-range financial plan has been updated to
address these equipment needs as follows:
• Utilize bond proceeds for the water tanker in 2019 ($325,000)
• Utilize Police forfeiture funds in 2019 to cover a portion of the radio
cost. This would allow us to maintain the 2019 levy request at
$600,000. The city has a Police Forfeiture Fund with a small fund
balance. There is Criminal and DWI designated cash within the
Forfeiture Fund. The use of funds is required to follow State Statute.
The ERP plan reflects funding a quarter of the radio cost from the
Police Forfeiture fund (criminal portion). This would be a qualifying
purchase. The remaining radio cost would be funded from the ERP
starting in 2020. The full cost of $220,000 has been incorporated into
the long-term ERP as the forfeiture fund is not an annual funding
source that can be relied on for purchases.
Revolving Park Equipment Fund:
To minimize the levy increase, staff has reduced the revolving park
equipment fund levy by $50,000. For the past several years, the budget for
trail maintenance has been cut from a proposed annual amount of $100,000
to zero funding. The following four trails are in need of repair; 1) Wilds
Parkway, 2) Five Hawks, 3) Fairway Heights and 4) Lakefront Park. Seeing
the trail funding need, the Council has directed staff to incorporate $50,000 in
trail replacement funding in the budget. However, the reduction in funding will
result in a delay in completing necessary sidewalk/trail repairs and may result
in temporary closure of trails.
General Fund:
Health plan premium rates for 2019 are still pending. The final proposed
2019 budget will reflect the updated premium information.
ALTERNATIVES: 1. Approve resolution adopting preliminary budgets and setting maximum
levies as set forth in the resolution.
2. Approve the resolution modified to adjust certain expenditures and the
programs they support.
3. Take no action and establish last year’s levy as this year’s maximum.
ATTACHMENTS: 1) September 17, 2018 Council Resolution – 2019 Preliminary Budget
and Tax Levy;
2) Exhibit “A” – Budget Overview
3) Exhibit “B” – Revenue and Expenditure Summaries
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
A RESOLUTION ADOPTING PROPOSED 2019 CITY BUDGETS AND CERTIFYING
PRELIMINARY 2019 CITY OF PRIOR LAKE PROPERTY TAX LEVY
TO SCOTT COUNTY DEPARTMENT OF TAXATION
Motion By: Second By:
WHEREAS, State statute requires that the Prior Lake City Council certify a proposed property tax
levy to the Scott County Department of Taxation; and
WHEREAS, Preliminary budget amounts for the City of Prior Lake for calendar year 2019 are
estimated as follows; and
General Fund $ 13,633,295
Debt Service Funds 5,480,327
Cable Fund 17,805
Capital Park Fund 470,000
Revolving Equipment Fund 1,223,951
Revolving Park Equipment Fund 289,292
Permanent Improvement Revolving Fund 886,933
Facilities Management Fund 89,963
EDA 150,227
Water Fund 5,248,333
Sewer Fund 3,590,176
Water Quality Fund 1,001,628
Total $ 32,081,930
WHEREAS,
The proposed property tax levy for the City of Prior Lake for payable year 2019 is as
follows; and
General Purposes $ 8,249,275
Revolving Equipment Fund 600,000
Revolving Park Equipment Fund 289,292
Permanent Improvement Revolving Fund 95,000
EDA 150,000
Debt Service 3,497,188
Total $ 12,880,755
WHEREAS,
The proposed property tax levy by tax base for the City of Prior Lake for payable year
2019 is as follows; and
Tax Capacity Based Levy $ 12,646,337
Market Value Based Referenda Levy 234,418
Total $ 12,880,755
WHEREAS, The proposed City of Prior Lake property tax levy for the year payable 2019 represents
a $803,217 or 6.65% increase in total tax levy (including the Economic Development
Authority levy); and
The City Council will consider the 2019 General Fund, Debt Service Funds, Cable
Fund, Capital Park Fund, Revolving Equipment Fund, Revolving Park Equipment Fund,
Permanent Improvement Revolving Fund, Facilities Management Fund, EDA Special
Revenue Fund and Enterprise Fund Budgets and the Final 2019 Property Tax Levy
during its regularly scheduled council meeting at 7:00 p.m. on Monday December 3,
2018 at 4646 Dakota Street SE, Prior Lake with a continuation (if necessary) at 7:00
p.m. on December 17, 2018.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1.The recitals set forth above are incorporated herein.
2.That the proposed tax levy be distributed upon the taxable property in said City for the following purposes
in payable 2019:
Note: Single starred funds shall be spread over the entire consolidated City of Prior Lake.
Note: Double starred funds represent market value-based referendum taxes and shall be spread over the
entire consolidated City of Prior Lake.
Note: All other bond issues have sufficient fund balances to cover debt requirements.
Purpose Amount Amount
*General City Purposes 8,249,275
*Revolving Equipment Fund 600,000
*Revolving Park Equipment Fund (Park Equipment & Trail Replacement)289,292
*Permanent Improvement Revolving Fund (Street Overlay)95,000
*EDA 150,000
Debt Service:
*F556-G.O. Imp Bonds ’09 (Brooksville Hills II)126,000
*F557-G.O. Imp Bonds 2010 (CR12)114,000
*F558-G.O. Imp Bonds 2011A (Boudin I/Arcadia ROW)132,000
*F559-G.O. Imp Bonds 2011B (Boudins II/Arcadia)176,000
*F317-G.O. CIP Refunding Bonds 2012A 642,858
*F560-G.O. Imp Bonds 2013A (Welcome, CR12, Sunset)184,000
*F561-G.O. Imp Bonds 2014A (Maplewood, Crest, Carriage)198,000
*F562-Guaranteed Energy Savings Program 237,614
*F564-G.O. Imp Bonds 2015B (150th/13)275,557
*F565, 566, 567-G.O. Imp Bonds 2016A (Manitou)77,604
*F566-G.O. Imp Bonds 2016A (150th/13)42,735
*F567-G.O. Imp Bonds 2016A (Equipment)69,300
*F568-G.O. Imp Bonds 2017A (Cates, Balsam, Franklin, Sycamore)318,644
*F569-G.O. Imp Bonds 2017A (Mill and Overlay)2,099
*F570-G.O. Imp Bonds 2018A (Equip, CIP, Imp, Street Recon)660,239
*F571-G.O. Imp Bonds 2018A (Mill and Overlay)6,120
** F318-Fire Station #2 Referendum Bonds ‘06 234,418
Total Debt Service 3,497,188
Total $ 12,880,755
WHEREAS,
PASSED AND ADOPTED THIS 17th DAY OF SEPTEMBER 2018.
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
City of Prior Lake Council Meeting 9.17.2018
2019 Proposed Budget
Budgeted Funds
Debt Capital Revolving Revolving Park Permanent Facilities Total Total
General Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
Revenues / Sources
Property Taxes
Levy - Tax Capacity 8,249,275$ 3,262,770$ -$ -$ 600,000$ 289,292$ 95,000$ -$ 150,000$ 12,646,337$ -$ -$ -$ -$ 12,646,337$
Levy - Market Value 234,418 - - - - - - 234,418 - - - - 234,418
Special Assessments - 646,901 - - - 230,089 - - 876,990 - - - - 876,990
Licenses & Permits 613,118 - - - - - - 613,118 - - - - 613,118
Fines & Forfeits - - - - - - - - - - - - -
Intergovernmental 1,782,075 - - - - - - 1,782,075 - - - - 1,782,075
Charges for Services 1,692,170 - 37,133 450,000 - - 7,820 2,187,123 4,173,152 3,821,958 978,674 8,973,784 11,160,907
Other Revenues 344,139 33,703 - 48,000 19,775 7,310 4,231 4,763 3,300 465,221 37,250 18,800 11,690 67,740 532,961
Bond Proceeds - - - - 325,000 490,000 - - 815,000 - .- 815,000
Lease Proceeds - - - - - - - - - -
Transfers From Other Funds - -
General Fund - 234,769 - - - - - 234,769 - - - - 234,769
Debt Service Funds 135,000 135,000 - 135,000
Water Fund 196,220 545,275 - - 70,000 84,000 - 895,495 - - - - 895,495
Sewer Fund 196,220 - - - 70,000 10,927 - 277,147 - - - - 277,147
Water Quality Fund 63,860 - - - 20,000 - - 83,860 - - - - 83,860
Trunk Reserve Fund - 1,900,000 1,900,000 1,900,000
TIF Fund - 29,432 - - - - - 29,432 - - - - 29,432
PIR Fund 186,933 186,933 186,933
Facilities Management Fund - - - - - - - - - - - - -
Capital Park Fund - -
Police Forfeiture Fund 57,600 57,600 57,600
Total Revenues / Sources 13,371,495$ 5,074,783$ 37,133$ 498,000$ 1,162,375$ 296,602$ 819,320$ 99,690$ 161,120$ 21,520,518$ 6,110,402$ 3,840,758$ 990,364$ 10,941,524$ 32,462,042$
Expenditures / Uses
Employee Services 9,399,120$ -$ -$ -$ -$ -$ -$ 122,027$ 9,521,147$ 727,627$ 725,805$ 287,415$ 1,740,847$ 11,261,994$
Current Expenditures 3,769,206 - 2,805 - - - 700,000 - 28,200 4,500,211 1,299,185 1,922,192 245,353 3,466,730 7,966,941
Capital Outlay 130,200 - 15,000 470,000 1,223,951 289,292 - 2,128,443 142,826 81,832 224,658 2,353,101
Capital Improvements - - - - - - 89,963 - 89,963 2,000,000 400,000 385,000 2,785,000 2,874,963
Subtotal 13,298,526$ -$ 17,805$ 470,000$ 1,223,951$ 289,292$ 700,000$ 89,963$ 150,227$ 16,239,764$ 4,169,638$ 3,129,829$ 917,768$ 8,217,235$ 24,456,999$
Transfers To Other Funds
General Fund -$ -$ -$ -$ -$ -$ -$ -$ 196,220$ 196,220$ 63,860$ 456,300$ 456,300$
Treatment Plant (Debt)- - - - - - - - 545,275 - - 545,275 545,275
Equipment Fund - - - - - - - - 70,000 70,000 20,000 160,000 160,000
Park Equipment Fund - - - - - - - - - - - - -
Debt Service Funds 234,769 135,000 - - - 186,933 - - 556,702 - - - - 556,702
PIR Fund - - -
Facilities Management Fund - - - - - - - - 84,000 10,927 - 94,927 94,927
EDA Fund - - - - - - - - - - - - -
Severance Compensation Fund 100,000 100,000 100,000
Contingency - - - - - - - - - - - - -
Debt Service 5,345,327 - - - - - 5,345,327 183,200 183,200 - 366,400 5,711,727
Subtotal 334,769$ 5,480,327$ -$ -$ -$ -$ 186,933$ -$ -$ 6,002,029$ 1,078,695$ 460,347$ 83,860$ 1,622,902$ 7,624,931$
Total Expenditures / Uses 13,633,295$ 5,480,327$ 17,805$ 470,000$ 1,223,951$ 289,292$ 886,933$ 89,963$ 150,227$ 22,241,793$ 5,248,333$ 3,590,176$ 1,001,628$ 9,840,137$ 32,081,930$
Change in Fund Balance (261,800)$ (405,544)$ 19,328$ 28,000$ (61,576)$ 7,310$ (67,613)$ 9,727$ 10,893$ (721,275)$ 862,069$ 250,582$ (11,264)$ 1,101,387$ 380,112$
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2019 Property Tax Levy Comparison Council Meeting 9.17.2018
Change 18 - 19
Property Taxes 2018 2019 Amount Percent
Levy - Tax Capacity
General Fund - Operating 7,779,182$ 8,249,275$ 470,093$ 6.04%
Debt Service Funds 3,142,620 3,262,770 120,150 3.82%
Revolving Equipment Fund 550,000 600,000 50,000 9.09%
Revolving Park Equipment Fund 238,184 289,292 51,108 21.46%
Permanent Improvement Revolving Fund - 95,000 95,000 n/a
Facilities Management Fund - - - n/a
11,709,986$ 12,496,337$ 786,351$ 6.72%
Levy - Market Value - General Fund 227,552 234,418 6,866 3.02%
Levy - Economic Dev Authority 140,000 150,000 10,000 7.14%
Total Levy 12,077,538$ 12,880,755$ 803,217$ 6.65%
2019 Budget Expenditure Comparisons (2018 Original Budgets)
Capital Revolving Revolving Park Permanent Facilities Total Total
General Debt Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
2019 Total Expenditures / Uses 13,633,295$ 5,480,327$ 17,805$ 470,000$ 1,223,951$ 289,292$ 886,933$ 89,963$ 150,227$ 22,241,793$ 5,248,333$ 3,590,176$ 1,001,628$ 9,840,137$ 32,081,930$
2018 Total Expenditures / Uses 12,767,768$ 4,896,000$ 80,000$ 3,700$ 1,394,027$ 238,184$ 725,374$ 873,704$ 153,597$ 21,132,354$ 6,659,524$ 4,742,967$ 998,669$ 12,401,160$ 33,533,514$
Change 2018 to 2019 ($)865,527$ 584,327$ (62,195)$ 466,300$ (170,076)$ 51,108$ 161,559$ (783,741)$ (3,370)$ 1,109,439$ (1,411,191)$ (1,152,791)$ 2,959$ (2,561,023)$ (1,451,584)$
Change 2018 to 2019 (%)6.78%11.93%-77.74%n/a -12.20%21.46%n/a -89.70%-2.19%5.25%-21.19%-24.31%0.30%-20.65%-4.33%
2019 Budget Expenditure Comparisons (2018 Amended Budgets)
Capital Revolving Revolving Park Permanent Facilities Total Total
General Debt Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
2019 Total Expenditures / Uses 13,633,295$ 5,480,327$ 17,805$ 470,000$ 1,223,951$ 289,292$ 886,933$ 89,963$ 150,227$ 22,241,793$ 5,248,333$ 3,590,176$ 1,001,628$ 9,840,137$ 32,081,930$
2018 Total Expenditures / Uses 13,267,322$ 4,896,000$ 80,000$ 3,700$ 1,394,027$ 304,184$ 725,374$ 953,665$ 153,597$ 21,777,869$ 6,660,797$ 4,772,242$ 1,295,120$ 12,728,159$ 34,506,028$
Change 2018 to 2019 ($)365,973$ 584,327$ (62,195)$ 466,300$ (170,076)$ (14,892)$ 161,559$ (863,702)$ (3,370)$ 463,924$ (1,412,464)$ (1,182,066)$ (293,492)$ (2,888,022)$ (2,424,098)$
Change 2018 to 2019 (%)2.76%11.93%-77.74%12602.70%-12.20%-4.90%22.27%-90.57%-2.19%2.13%-21.21%-24.77%-22.66%-22.69%-7.03%
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2016201720182018201920192019ACTIVITYACTIVITYORIGINALAMENDEDPROPOSEDPROPOSEDPROPOSEDDESCRIPTIONBUDGETBUDGETBUDGETAMT CHANGE% CHANGEFund 101 - GENERAL FUNDTaxes8,271,183 8,158,560 8,006,734 8,006,734 8,483,693476,9595.96Charges for Services1,714,605 1,944,063 1,702,315 1,702,315 1,692,170(10,145) (0.60)Intergovernmental1,581,752 1,657,988 1,675,986 1,675,986 1,782,075106,0896.33Miscellaneous Revenues260,124 348,006 312,945 312,945 344,13931,1949.97Sale of assets10,129 3,640 Transfers in362,640 430,000 443,000 443,000 456,30013,3003.00Licenses and Permits751,824 820,433 607,798 607,798 613,1185,3200.88Fines and Forfeitures4,743 2,250 TOTAL FUND 10112,957,000 13,364,940 12,748,778 12,748,778 13,371,495622,7174.88DEBT SERVICE FUNDSTaxes2,350,538 2,637,725 3,142,620 3,142,620 3,262,770 120,150 3.82 Miscellaneous Revenues942,356 1,294,524 616,846 616,846 680,604 63,758 10.34 Debt Issued1,656,085 Transfers in1,946,309 1,731,545 870,365 870,365 1,131,409 261,044 29.99 TOTAL DEBT SERVICE FUNDS6,895,288 5,663,794 4,629,831 4,629,831 5,074,783 444,952 9.61 Fund 210 - CABLE FRANCHISE FUNDCharges for Services51,050 36,815 32,000 32,000 37,133 5,133 16.04 Miscellaneous Revenues133 TOTAL FUND 21051,050 36,948 32,000 32,000 37,133 5,133 16.04 BUDGET REPORT City of Prior Lake2019 BudgetRevenuesFrom Amended Budget
2016201720182018201920192019ACTIVITYACTIVITYORIGINALAMENDEDPROPOSEDPROPOSEDPROPOSEDDESCRIPTIONBUDGETBUDGETBUDGETAMT CHANGE% CHANGEBUDGET REPORT City of Prior Lake2019 BudgetRevenuesFrom Amended BudgetFund 225 - CAPITAL PARK FUNDCharges for Services814,100 627,808 429,000 429,000 474,000 45,000 10.49 Miscellaneous Revenues14,654 13,020 17,000 17,000 24,000 7,000 41.18 TOTAL FUND 225828,754 640,828 446,000 446,000 498,000 52,000 11.66 Fund 240 - EDA SPECIAL REVENUE FUNDTaxes139,358140,000140,000140,000150,00010,0007.14Charges for Services8,2938,5007,8207,8207,820Miscellaneous Revenues1,5232,5002,7002,7003,30060022.22Transfers in300,000(300,000) (100.00)TOTAL FUND 240149,174151,000150,520450,520161,120(289,400) (64.24)Fund 410 - REVOLVING EQUIPMENT FUNDTaxes326,039 375,905 550,000 550,000 600,000 50,000 9.09 Intergovernmental30,000 30,000 (30,000) (100.00) Miscellaneous Revenues12,037 4,387 6,000 6,000 7,775 1,775 29.58 Transfers in141,000 341,000 155,000 155,000 217,600 62,600 40.39 Debt Issued410,000 665,000 665,000 325,000 (340,000) (51.13) Other12,000 12,000 12,000 TOTAL FUND 410889,076 721,292 1,418,000 1,418,000 1,162,375 (255,625) (18.03) Fund 430 - REVOLVING PARK EQUIP FUNDTaxes214,042 238,184 238,184 289,292 51,108 21.46 Miscellaneous Revenues5,981 3,035 4,700 4,700 7,310 2,610 55.53 Transfers in85,330 TOTAL FUND 4305,981 302,407 242,884 242,884 296,602 53,718 22.12
2016201720182018201920192019ACTIVITYACTIVITYORIGINALAMENDEDPROPOSEDPROPOSEDPROPOSEDDESCRIPTIONBUDGETBUDGETBUDGETAMT CHANGE% CHANGEBUDGET REPORT City of Prior Lake2019 BudgetRevenuesFrom Amended BudgetFund 440 - FACILITIES MANAGEMENT FUNDMiscellaneous Revenues10,024 5,146 5,400 5,400 4,763 (637) (11.80) Transfers in55,000 56,650 58,350 58,350 94,927 36,577 62.69 Debt Issued370,000 620,000 620,000 (620,000) (100.00) TOTAL FUND 44065,024 431,796 683,750 683,750 99,690 (584,060) (85.42) Fund 450 - PERMANENT IMPROVEMENT REVOLVING FUNDTaxes95,000 95,000 100.00 Miscellaneous Revenues158,364 84,852 84,852 234,320 149,468 176.15 Transfers in120,000 148,000 (148,000) (100.00) Debt Issued600,000 600,000 490,000 (110,000) (18.33) TOTAL FUND 450278,364 684,852 832,852 819,320 (13,532) (1.62) Fund 601 - WATER FUNDCharges for Services6,227,472 6,530,003 4,075,174 4,075,174 4,173,152 97,978 2.40 Intergovernmental13,333 3,270 Miscellaneous Revenues45,319 34,301 35,900 35,900 37,250 1,350 3.76 Transfers in24,871 250,000 1,500,000 1,500,000 1,900,000 400,000 26.67 Debt Issued1,180,000 1,180,000 (1,180,000) (100.00) TOTAL FUND 6016,310,995 6,817,574 6,791,074 6,791,074 6,110,402 (680,672) (10.02)
2016201720182018201920192019ACTIVITYACTIVITYORIGINALAMENDEDPROPOSEDPROPOSEDPROPOSEDDESCRIPTIONBUDGETBUDGETBUDGETAMT CHANGE% CHANGEBUDGET REPORT City of Prior Lake2019 BudgetRevenuesFrom Amended BudgetFund 602 - STORM WATER UTILITYCharges for Services982,389 1,269,141 916,326 916,326 978,674 62,348 6.80 Intergovernmental5,407 130,000 (130,000) (100.00) Miscellaneous Revenues11,464 8,012 12,000 12,000 11,690 (310) (2.58) Transfers in42,093 TOTAL FUND 602993,853 1,324,653 928,326 1,058,326 990,364 (67,962) (6.42) Fund 604 - SEWER FUNDCharges for Services4,486,789 6,843,668 3,453,940 3,453,940 3,821,958 368,018 10.66 Intergovernmental57,280 Miscellaneous Revenues25,839 12,518 18,500 18,500 18,800 300 1.62 Transfers in92,312 Debt Issued1,400,000 1,400,000 (1,400,000) (100.00) TOTAL FUND 6044,662,220 6,856,186 4,872,440 4,872,440 3,840,758 (1,031,682) (21.17) GRAND TOTAL ALL FUNDS33,808,415 36,589,782 33,628,455 34,206,455 32,462,042 (1,744,413) (5.10) 20192019PROPOSEDPROPOSEDAMT CHANGE% CHANGE(1,166,413) (3.47) From Original Budget
2016201720182018201920192019ACTIVITYACTIVITYORIGINALAMENDEDPROPOSEDPROPOSEDPROPOSEDDEPARTMENTDESCRIPTIONBUDGETBUDGETBUDGETAMT CHANGE% CHANGEFund 101 - GENERAL FUND41110.00MAYOR & COUNCIL57,181 68,444 58,196 58,196 71,866 13,670 23.49 41130.00ORDINANCE7,329 7,533 7,500 7,500 7,500 41320.00ADMINISTRATION416,490 436,766 428,305 436,970 446,273 9,303 2.13 41330.00BOARDS & COMMISSIONS10,370 11,227 10,689 10,689 11,765 1,076 10.07 41400.00CITY CLERK FUNCTIONS60,346 60,346 41410.00ELECTIONS16,982 23,984 23,984 (23,984) (100.00) 41520.00FINANCE428,727 413,278 464,052 464,052 480,315 16,263 3.50 41530.00ACCOUNTING249 41540.00INTERNAL AUDITING31,733 31,240 30,700 30,700 31,300 600 1.95 41550.00ASSESSING169,608 187,378 194,700 194,700 202,600 7,900 4.06 41610.00LEGAL147,402 217,039 212,000 212,000 200,000 (12,000) (5.66) 41820.00HUMAN RESOURCES152,007 193,253 184,443 184,443 189,241 4,798 2.60 41830.00COMMUNICATIONS106,367 114,789 124,717 124,717 173,708 48,991 39.28 41910.00COMMUNITY DEVELOPMENT323,725 336,899 326,475 326,475 348,736 22,261 6.82 41920.00INFORMATION TECHNOLOGY306,788 348,954 317,145 345,036 386,212 41,176 11.93 41940.00FACILITIES - CITY HALL436,181 480,085 461,287 461,287 472,516 11,229 2.43 42100.00POLICE3,520,535 3,742,452 4,172,825 4,172,825 4,611,812 438,987 10.52 42200.00FIRE895,149 845,670 929,460 944,460 932,488 (11,972) (1.27) 42400.00BUILDING INSPECTION583,831 608,072 593,926 593,926 616,406 22,480 3.78 42500.00EMERGENCY MANAGEMENT9,639 11,246 10,830 10,830 11,935 1,105 10.20 42700.00ANIMAL CONTROL26,000 26,400 26,448 26,448 26,448 43050.00ENGINEERING340,643 379,994 466,739 463,063 373,498 (89,565) (19.34) 43100.00STREET1,173,603 1,002,598 1,175,385 1,175,385 1,226,378 50,993 4.34 43400.00CENTRAL GARAGE361,288 416,326 421,679 421,679 459,215 37,536 8.90 45100.00RECREATION384,722 390,706 427,696 427,696 409,965 (17,731) (4.15) 45200.00PARKS1,310,572 1,237,423 1,407,937 1,411,611 1,481,048 69,437 4.92 45500.00LIBRARIES41,291 59,420 63,098 63,098 66,955 3,857 6.11 46100.00NATURAL RESOURCES149 49999.00CONTINGENT RESERVE5,616 80000.00Transfers to other Funds1,159,226 1,636,121 227,552 675,552 334,769 (340,783) (50.45) FUND TOTAL 10112,417,787 13,208,929 12,767,768 13,267,322 13,633,295 365,973 2.76 BUDGET REPORT City of Prior Lake2019 BudgetExpendituresFrom Amended Budget
2016201720182018201920192019ACTIVITYACTIVITYORIGINALAMENDEDPROPOSEDPROPOSEDPROPOSEDDEPARTMENTDESCRIPTIONBUDGETBUDGETBUDGETAMT CHANGE% CHANGEBUDGET REPORT City of Prior Lake2019 BudgetExpendituresFrom Amended BudgetDEBT SERVICE FUNDS47000.00DEBT SERVICE5,047,35211,978,7184,896,0004,896,0005,345,327449,3279.1880000.00Transfers to other Funds433,529 135,000 135,000 TOTAL DEBT SERVICE FUNDS5,047,352 12,412,247 4,896,000 4,896,000 5,480,327 584,327 11.93 Fund 210 - CABLE FRANCHISE FUND41340.00PUBLIC CABLE ACCESS5,248 57,521 80,000 80,000 17,805 (62,195) (77.74) FUND TOTAL 2105,248 57,521 80,000 80,000 17,805 (62,195) (77.74) Fund 225 - CAPITAL PARK FUND45040.00PIKE LAKE PARK3,712 3,700 3,700 (3,700) (100.00) 45144.00THE ENCLAVE @ CLEARY LKPK29,678 45146.00Eagle Creek/Brooksville Hills95,847 47,511 45147.00MARKLEY LAKE TRAIL366,192 45200.00PARKS30,507 9,529 470,000 470,000 100.00 80000.00Transfers to other Funds21,052 FUND TOTAL 225496,258 107,770 3,700 3,700 470,000 466,300 12,602.70 Fund 240 - EDA SPECIAL REVENUE FUND46500.00ECONOMIC DEVELOPMENT97,162151,325145,777145,777145,8771000.0746503.00TECH VILLAGE INCUBATOR1,3359,5007,8207,8204,350(3,470) (44.37)FUND TOTAL 24098,497160,825153,597153,597150,227(3,370) (2.19)Fund 410 - REVOLVING EQUIPMENT FUND42100.00POLICE92,186 101,657 238,040 238,040 207,824 (30,216) (12.69) 42200.00FIRE441 678,770 678,770 323,575 (355,195) (52.33) 42400.00BUILDING INSPECTION59,410 59,410 43100.00STREET459,879 211,729 422,882 422,882 43400.00CENTRAL GARAGE20,044 19,999 20,000 20,000 20,000 45200.00PARKS438,643 183,807 237,003 237,003 123,741 (113,262) (47.79) 49400.00WATER10,094 10,094 66,519 56,425 559.00 49420.00WATER QUALITY210,120 210,120 (210,120) (100.00) 49450.00SEWER373,178 80000.00Transfers to other Funds148,021 FUND TOTAL 4101,159,214 890,370 1,394,027 1,394,027 1,223,951 (170,076) (12.20)
2016201720182018201920192019ACTIVITYACTIVITYORIGINALAMENDEDPROPOSEDPROPOSEDPROPOSEDDEPARTMENTDESCRIPTIONBUDGETBUDGETBUDGETAMT CHANGE% CHANGEBUDGET REPORT City of Prior Lake2019 BudgetExpendituresFrom Amended BudgetFund 430 - REVOLVING PARK EQUIP FUND45200.00PARKS156,114 238,184 304,184 289,292 (14,892) (4.90) FUND TOTAL 430156,114 238,184 304,184 289,292 (14,892) (4.90) Fund 440 - FACILITIES MANAGEMENT FUND41940.00FACILITIES - CITY HALL10,690 41960.00GESP257,313 42100.00POLICE21,475 8,000 8,000 (8,000) (100.00) 42200.00FIRE9,505 843,204 843,204 67,998 (775,206) (91.94) 43100.00STREET(2,441) 45500.00LIBRARIES79,961 21,965 (57,996) (72.53) 49400.00WATER1,140 478,870 22,500 22,500 (22,500) (100.00) 80000.00Transfers to other Funds45,614 83,829 FUND TOTAL 440304,067 601,928 873,704 953,665 89,963 (863,702) (90.57) Fund 450 - PERMANENT IMPROVEMENT REVOLVING FUND43100.00STREET650,000 650,000 700,000 50,000 7.69 80000.00Transfers to other Funds75,374 75,374 186,933 111,559 148.01 FUND TOTAL 450725,374 725,374 886,933 161,559 22.27
2016201720182018201920192019ACTIVITYACTIVITYORIGINALAMENDEDPROPOSEDPROPOSEDPROPOSEDDEPARTMENTDESCRIPTIONBUDGETBUDGETBUDGETAMT CHANGE% CHANGEBUDGET REPORT City of Prior Lake2019 BudgetExpendituresFrom Amended BudgetFund 601 - WATER FUND41520.00FINANCE85,361 79,523 82,682 82,682 91,751 9,069 10.97 49400.00WATER2,408,180 2,541,927 5,731,297 5,732,570 4,261,087 (1,471,483) (25.67) 80000.00Transfers to other Funds1,742,896 2,151,421 845,545 845,545 895,498 49,950 5.91 FUND TOTAL 6014,236,437 4,772,871 6,659,524 6,660,797 5,248,333 (1,412,464) (21.21) Fund 602 - STORM WATER UTILITY49420.00WATER QUALITY598,972 633,562 921,669 1,218,120 917,768 (300,352) (24.66) 80000.00Transfers to other Funds167,768 455,215 77,000 77,000 83,860 6,860 8.91 FUND TOTAL 602766,740 1,088,777 998,669 1,295,120 1,001,628 (293,492) (22.66) Fund 604 - SEWER FUND41520.00FINANCE85,373 78,129 82,682 82,682 91,751 9,069 10.97 49450.00SEWER2,549,934 2,693,017 4,389,176 4,418,451 3,221,278 (1,197,173) (27.09) 80000.00Transfers to other Funds631,004 1,232,910 271,109 271,109 277,147 6,038 2.23 FUND TOTAL 6043,266,311 4,004,056 4,742,967 4,772,242 3,590,176 (1,182,066) (24.77) GRAND TOTAL - ALL FUNDS27,797,911 37,461,408 33,533,514 34,506,028 32,081,930 (2,424,098) (7.03) 20192019PROPOSEDPROPOSEDAMT CHANGE% CHANGE(1,451,584) (4.33) From Original Budget