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Home My WebLink About09 27 2018 BEC Agenda Packet FULL Business Engagement Committee Meeting Agenda Thursday, September 27, 2018 7:30 a.m. City Hall, Wagon Bridge Conference Room Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 1. Call to Order 2. Approval of Meeting Minutes a. August 30, 2018 3. Old Business a. Economic Development Website Update 4. New Business a. Guide to the Commercial Development Process 5. Other Business a. EDA Meeting Update b. Residential and Commercial Activity Update c. Staff Update i. Downtown Design Guideline Update d. Member Ideas/Recommendations 6. Next Regular Meeting Date a. Thursday, October 25, 2018 7. Adjourn 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY OF PRIOR LAKE, MINNESOTA BUSINESS ENGAGEMENT COMMITTEE MEETING MINUTES – August 30, 2018 1. Call to Order The meeting was called to order at 7:35 a.m. in the Wagon Bridge Conference Room at Prior Lake City Hall. Members present: Kim Prchal, Stephanie Carroll, Jeff Petschl, Kirt Briggs, Ron Martin, Tim Marco, Sandi Fleck, Thane Tande, and Tommy Hesch. Staff present: Casey McCabe and Amanda Schwabe. 2. Approval of Meeting Minutes a. July 12, 2018 MOTION BY BRIGGS and SECOND BY PETSCHL to approve the July 12, 2018 meeting minutes. Motion adopted 6-0. 3. Old Business a. Economic Development Website Update Schwabe provided an overview of the status of the separate Economic Development website including the selection of Designwrite Studios LLC to develop the website. Petschl – interest in considering having a social media feed incorporated from an ED website. Carroll – a business development focused facebook page may be beneficial for those interested in following business specific information. BEC directed Staff to discuss with Designwrite Studios the options for incorporating social media options. Prchal, Martin, Petschl, Hesch, Carroll expressed interest in participating in a sub-committee to work on developing content for the website. MCCABE requested feedback from the BEC regarding utilizing the priorlake.com URL for the Economic Development website since it is not currently being used. Members were in favor of utilizing that URL. 4. New Business a. Downtown Property Map MCCCABE discussed the map which was a result of City Council action this summer to amend the EDA Bylaws to allow the EDA to spend monies without City Council action in certain situations. In addition, the City Council allocated additional monies to the EDA. The map reflects the zoning districts, properties which are city-owned, as well as those parcels that are non-conforming uses in downtown. The purpose of the map is not a target to solicit specific properties; rather, a tool for Staff and Advisory Committee members when conversations occur with site selectors. BRIGGS reiterated that the EDA views this map as a tool for discussion for redevelopment discussions. MARCO recommended placing an interactive version of this map on the website to allow interested parties to view and toggle map components. He also suggested a hyperlink to the City Code from the map to provide additional information related to zoning districts. Additional discussion ensued re: map features, history of city-owned parcels, and first rights of refusal. 5. Other Business a. EDA Meeting Update MCCABE shared that the EDA received a development update, website update at their last meeting. In addition, Craig Patterson, Vice President of Development at Krause-Anderson was in attendance to discuss a void analysis report. Conversation was had regarding attracting businesses and redevelopment opportunities. BRIGGS stated that a common theme from the conversation revolved around the daytime population of the community. CARROLL requested Staff send her the Hwy 13/CR21 traffic count information. BRIGSS shared that he recently attended a Greater MSP Economic Development Summit which reinforced that most redevelopment activities are completed by local parties. MCCABE explained that the EDA heard a Development Assistance request for a parcel in Deerfield. The EDA continued discussion to the next meeting. MCCABE shared that the EDA also reviewed an Annexation request for the JPOwens, LLC property in Credit River Township and recommended approval of the annexation. Two members of the EDA abstained as the public hearing had not yet taken place. b. Residential and Commercial Activity Update BEC members received a copy of the residential and commercial activity update as of July 31, 2018. c. Staff Update i. Hwy 13/Duluth Avenue MCCABE explained that the project has been delayed to Spring 2019 due to the high costs of the construction bids. ii. Annexation MCCABE provided an update on the recent property owner petition annexations. iii. BEC Expiring Terms / Committee Vacancies MCCABE shared that Thane, Wade, Stephanie have terms that will be expiring at the end of October 2018; all are eligible to apply for another term. d. Member Ideas/Recommendations MCCABE informed the BEC about a recent MN Supreme Court ruling related to street construction fees charged to developers. Funds collected are used for development projects that incorporate the construction of oversized streets to facilitate traffic improvements. BRIGSS stated that communities will now have to develop solutions acceptable to the courts that are sustainable. MARCO stated that legislation can be passed to allow communities to charge fees. PRCHAL explained that Advisory Committee Chairs were invited to a recent City Council Work Session focusing on the 2019 budget. She shared that Staff suggested the addition of a City Clerk position starting July 2019 and one Police Officer position starting January 2019 if possible. She stated that information was also discussed regarding what a tax levy increase would look like based on a $300,000, $600,000 and $900,000 residence. BRIGGS stated that the final levy will be set in December. MCCABE shared that the State Bank of Faribault has purchased the former Delbert Construction building. PRCHAL stated that Blahnik Law Office is hosting a Ribbon Cutting and Open House on September 6, 2018. PRCHAL stated the Chamber of Commerce will be hosting a presentation on City Cyber Security on September 19, 2018 at Fong’s. Check-in at 11:30am. 6. Next Meeting Date. The next regular meeting of the BEC will be on Thursday, September 27, 2018 at 7:30 a.m. 7. Adjourn. MOTION BY BRIGSS and SECOND BY CARROLL to adjourn the meeting. Motion adopted unanimously. The meeting adjourned at 8:58 a.m. Submitted by: Amanda Schwabe 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE AGENDA REPORT MEETING DATE: September 27, 2018 AGENDA #: 3.a. PREPARED BY: PRESENTED BY: Amanda Schwabe, Planner Amanda Schwabe AGENDA ITEM: ECONOMIC DEVELOPMENT WEBSITE UPDATE DISCUSSION: Introduction The creation of an Economic Development website is underway with support from the EDA, en- gagement of a website vendor and the formation of a subcommittee. History During the July 9, 2018 EDA meeting, the EDA directed staff to obtain quote from web develop- ment vendors for a separate economic development website. Three quotes were received and the EDA directed Staff to engage a vendor. Designwrite Studios has since been engaged for this project. Current Circumstances The Economic Development Website subcommittee met on September 18, 2018 and discussed website layout and content. Staff determined that the WordPress format would be most efficient for this project and provided direction and updated content information to Designwrite Studios. Staff continues to work on supporting documentation for the website including, but not limited to, photos and content language. Conclusion Designwrite Studios will be providing a draft website at the end of this week for review and com- ment by the Subcommittee. ISSUES: None ALTERNATIVES: Information only. RECOMMENDED MOTION: ATTACHMENTS: Information only. None 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: September 27, 2018 AGENDA #: 4.a. PREPARED BY: Amanda Schwabe, Planner AGENDA ITEM: GUIDE TO THE COMMERCIAL DEVELOPMENT PROCESS DISCUSSION: Introduction One of the goals of the Economic Development website is to provide relevant information to assist existing and new businesses, as well as developers, navigate City processes. Handouts are cur- rently available related to building projects such as decks, new residences, fences, etc. as well as zoning processes including variances and platting. Current Circumstances During the Economic Development Subcommittee meeting last week, the topic of developing a guide for commercial development was discussed. The purpose of the document would be to provide information for property owners, developers and contractors alike on the process for completing a commercial development in Prior Lake. While the document may not address every development or building permit scenario, at minimum it can provide detail as to stages of a project as they related to City permitting requirements. The development of handouts and/or guides to development will require multiple city departments (e.g. Building Inspections, Planning, Engineering, etc.) to be involved to ensure the information pro- vided is as comprehensive as possible yet easy to understand. Conclusion It is the opinion of Staff that a detailed guide would provide better direction and lessen confusion during projects. In addition, the Economic Development website will be developed to allow for new handouts/guides and or updated documents to be incorporated quickly and easily when they be- come available. ISSUES: Assistance from BEC members to research other metro communities for examples of detailed com- mercial development guides, as well as feedback from personal experience would be much appre- ciated. FINANCIAL IMPACT: None. RECOMMENDED MOTION: Information only. ATTACHMENTS: None. 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: September 27, 2018 AGENDA #: 5.b. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: RESIDENTIAL AND COMMERCIAL ACTIVITY UPDATE DISCUSSION: Introduction Staff has prepared a development update for BEC review. The attached memorandum provides a summary of residential and commercial / industrial construction in the City of Prior Lake as of August 31, 2018. ALTERNATIVES: RECOMMENDED ALTERNATIVE: ATTACHMENT: Information Only. Information Only. 1. Development Update 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: September 27, 2018 AGENDA #: 5.a. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: EDA MEETING UPDATE DISCUSSION: Introduction The EDA held a regular meeting on September 10, 2018; discussion topics included:  Development Assistance Request  Resolution to Approve the Proposed 2019 EDA Tax Levy and Budget  Economic Development Website Update  Commercial Development Update  Downtown Redevelopment Discussion  Ribbon Cutting / Grand Opening Event Attendance Conclusion Updates of EDA activity related to the above listed topics will be presented to the BEC during their September 27th meeting. ISSUES: Update Only. FINANCIAL IMPACT: None. ALTERNATIVES: Update Only. Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com Memo Date: September 27, 2018 To: City of Prior Lake Business Engagement Committee From: Casey McCabe, Community Development Director Subject: Residential & Commercial Activity Update Below is an update of residential and commercial development in the City of Prior Lake as of August 31, 2018. Number of Permits Declared Value Number of Permits Declared Value Number of Permits % Increase / (% Decrease) Declared Value % Increase / (% Decrease) Single Family Dwellings 77 $26,851,890.00 55 $18,232,000.00 40.00 47.28 Townhouses (# units)47 $7,709,927.00 0 $0.00 4700.00 ### Multiple Units 0 $0.00 1 (68 units)$8,787,000.00 (100.00)### New Commercial Industrial & Commercial 1 $1,600,000.00 7 $9,066,500.00 (85.71)(82.35) Residential 610 $4,854,027.00 550 $2,995,400.00 10.91 62.05 Industrial & Commercial 20 $322,400.00 9 $710,500.00 122.22 (54.62) Mechanical 459 $0.00 339 $0.00 35.40 n/a Mechanical (SF & TH)496 $0.00 220 $0.00 125.45 n/a TOTALS 1710 $41,338,244.00 1125 $39,791,400.00 52.00 3.89 t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. Increase / (Decrease)2018 Year to Date 2017 Year to Date New Residential Additions and Alterations tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences They are flat-rate permit fees