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Home My WebLink About4A 10 01 2018 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES October 01, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Finance Director Erickson, Police Chief Elliott, Community Development Director McCabe, Public Works Director/City Engineer Wedel and Executive Assistant Schroeder. PUBLIC FORUM Mayor Briggs reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Woody Spitzmueller, 4279 Grainwood Circle NE: Noted there is a grand opening at Sand Point Beach on Tuesday, October 2, 2018 at 4:00 p.m. to help plant vegetation. Added on Thursday, October 4, 2018 the Prior Lake Spring Lake Watershed is seeking public comment and ideas on their 2030 plan. Concluded the annual Prior Lake Association membership meeting will be Thurs- day, October 11, 2018. Tom Schutz, 16743 Markley Lake Court SE: Stated he is a member of the Prior Lake Snowmo- bile Association. Noted the association continues to work hard creating and maintaining 265 miles of trails in Scott County and 2,100 miles of trails statewide. Believed snowmobiling brings an eco- nomic boost that most people do not recognize as people come through the area to fuel up and dine. Stated Prior Lake and the surrounding communities are growing at a rapid rate and the cur- rent trail system will need to change with the growth. Added to make sure the popularity and eco- nomic boost stays strong in Prior Lake; the city and the association needs to continue to work to- gether to keep the trails updated. Passed out an outline agreement and requested the council to formalize an agreement. Briggs: Asked when the deadline is. Schutz: Responded the deadline is October 15, 2018. Braid: Noted he is the appointed liaison for the snowmobile club. MOTION BY BRAID, SECOND BY BURKART DIRECTING STAFF TO REVIEW AND BRING FORWARD THE PROPOSED AGREEMENT FORM APPROVAL AT THE OCTOBER 15, 2018 CITY COUNCIL MEETING VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ DRAFT 10 01 2018 City Council Meeting Minutes 2 The motion carried. APPROVAL OF AGENDA MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE THE AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY BRAID, SECOND BY MCGUIRE TO APPROVE THE MINUTES OF THE SEPTEM- BER 17, 2018 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of Resolution 18-155 Authorizing the Mayor and City Manager to Ex- ecute a Zero Dollar Permit with MnDOT to Temporarily Utilize a Drainage and Utility Easement for Storm Sewer Improvements Associated with the 2019 TH13 Trail Improve- ments 5C. Consider Approval of Resolution 18-156 Authorizing the Mayor and City Manager to Ex- ecute a Drainage Easement Agreement Collectively with Spring Lake Township 5D. Consider Approval of Resolution 18-157 Authorizing the Mayor and City Manager to Ex- ecute the First Addendum to the City of Prior Lake/Spring Lake Township Maintenance Agreement 5E. Consider Approval of July 2018 Treasurer’s Report 5F. Consider Approval of Resolution for a 2019 Road Improvement Project: Ordering the Preparation of a Feasibility Study for the Fish Point Road (County Road 21 to Fawn Meadow Curve) Reclamation Project: City Project #TRN19-000002 Thompson: Requested agenda item 5F to be removed and discussed. MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE THE CONSENT AGENDA WITH THE REMOVED OF AGENDA ITEM 5F DRAFT 10 01 2018 City Council Meeting Minutes 3 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PRESENTATIONS Proclamation to Declare October as Domestic Violence Awareness Month Police Chief Elliott, Community Safety Advisory Committee Member Woody Spitzmueller and Southern Valley Alliance for Battered Women Community Engagement Advisor Stephanie Smith presented on this agenda report dated October 01, 2018. Briggs: Read the proclamation declaring October as Domestic Violence Awareness Month in Prior Lake. PUBLIC HEARINGS No Public Hearings Scheduled OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of a Resolution Approving a Cooperative Agreement Between the City of Prior Lake and the Shakopee Mdewakanton Sioux Community (SMSC) for the Wa- termain Construction Along CR82 for the New Water Treatment Plant Public Works Director/City Engineer Wedel presented on this agenda report dated October 01, 2018. Burkart: Asked if there is an idea of savings or how much do we typically pay for this approxi- mate ½ mile. Wedel: Stated it is hard to estimate; part of the savings is the hole is dug so putting multiple pipes in the same hole allows for cost savings and if we came back after the fact digging around their utilities to lay our utilities would make it much more difficult and expensive. Burkart: Questioned if the water pipes will eventually go south. Wedel: Responded yes Stemmer Ridge Road connects to County Road 82 which is already tied in. Braid: Noted this project does address concerns of the water quality for well 6 since the water will now be treated. Wedel: Stated well 6 has never been able to be connected to our currently water treatment facil- ity due to its location; it is used during the summer during a peak water demand day without run- ning it through water treatment; there is not a health issues but there is a taste and smell issue. Adding with this now being connected to a water treatment plant we can take full use of our well. Braid: Commented that this water treatment plant as a standalone project was $15 million which would have had to be bonded but as a partnership with the SMSC it saved us more than DRAFT 10 01 2018 City Council Meeting Minutes 4 $6 million. Added instead of having to pay for it now, we can phase these costs which saves money on our current residents by having future residents who use this pay for it as well. Thompson: Asked if the watermain extension was moved up. Wedel: Responded this is in our CIP for 2019. Noted the city would not having funding available until 2019 in which the SMSC does not have any issue caring the costs in 2018. Thompson: Stated this is being paid for from the trunk water fund. Briggs: Noted these are hard costs and bids which will not change these numbers. Wedel: Concluded these are hard costs unless something unexpected comes up in the dig. MOTION BY BURKART, SECOND BY BRAID TO APPROVE RESOLUTION APPROVING A CO- OPERATIVE AGREEMENT BETWEEN THE CITY OF PRIOR LAKE AND THE SHAKOPEE MDEWAKANTON SIOUX COMMUNITY (SMSC) FOR THE WATERMAIN CONSTRUCTION ALONG CR82 FOR THE NEW WATER TREATMENT PLANT VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B Consider Approval of a Resolution Authorizing the Mayor and City Manager to Exe- cute a Standardized Professional Services Agreement for Engineering Services Related to the Extension of Raw Watermain to Well No. 6 Public Works Director/City Engineer Wedel presented on this agenda report dated October 01, 2018. Burkart: Asked if there is a reason for option one shown on the image. Wedel: Noted this image is from a previous exhibit but option two was selected. MOTION BY BURKART, SECOND BY MCGUIRE TO APPROVE RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A STANDARDIZED PROFESSIONAL SER- VICES AGREEMENT FOR ENGINEERING SERVICES RELATED TO THE EXTENSION OF RAW WATERMAIN TO WELL NO. 6 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. DRAFT 10 01 2018 City Council Meeting Minutes 5 ITEMS REMOVED FROM THE CONSENT AGENDA Consider Approval of Resolution for a 2019 Road Improvement Project: Ordering the Preparation of a Feasibility Study for the Fish Point Road (County Road 21 to Fawn Meadow Curve) Reclamation Project: City Project #TRN19-000002 Thompson: Asked if bonding going to take place in 2020. Wedel: Responded we will sell the bonds in 2019 but payments will be made in 2020. Thompson: Stated we are adding $250,000 above our debt in 2020. Asked if this amount is in our proposed budget. Wedel: Stated this project has been in our CIP since we discussed our budget back in June, so the associated debt should be included in our documentation to date. Thompson: Noted this is increasing our debt by $250,000 in 2020; there are big road projects in 2019 and 2020. Added she has concerns for debt, bonding and costs for this project. Boyles: Noted it does increase our debt, but it allows to hit the target of two miles each year. Explained this project was selected because it has no sewer or water which allows those funds to rest and recover for future road improvements with sewer and water. Braid: Stated the two miles makes sense how we are doing two major intersections next year and this will all be on the south side of town. Requested this as a work session topic to have a more in-depth conversation. Wedel: Noted if this will be done at a work session it should be done as soon as we possibly can in order to get this out for bid. MOTION BY BRAID, SECOND BY THOMPSON TO DISCUSS THE 2019 ROAD IMPROVE- MENT PROJECT FOR THE FISH POINT ROAD (COUNTY ROAD 21 TO FAWN MEADOW CURVE) RECLAMATION PROJECT: CITY PROJECT #TRN19-000002 AT THE OCTOBER 15, 2018 WORK SESSION Briggs: Stated the city has a lot going on in 2019 so he supports this motion. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☐ ☒ ☐ ☒ Nay ☐ ☒ ☐ ☒ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. COUNCILMEMBER LIAISON UPDATES No Councilmember Liaison Updates OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update - Public Works Director/City Engineer Wedel provided an update. Briggs: Asked for an update on the four residents that had a sewer issue. DRAFT 10 01 2018 City Council Meeting Minutes 6 Wedel: Noted he spoke with Hazelton Construction who stated the insurance adjuster has re- ceived the construction estimates from three of the four who have banned together with one at- torney and one contractor to repair their homes. Explained the contractor has not received the list of items that were damaged, so the insurance adjuster cannot make a proposal without this; the residents were notified again today to get that turned in. Added the stand-alone home owner is aware he needs to submit that information as well. Concluded from a city perspective, we hold back 5% retainer on the project to ensure the project is complete to assure that all aspects of the project have been concluded satisfactorily. ADJOURNMENT With no further business brought before the Council, a motion was made by Thompson and se- conded by Braid to adjourn. The motion carried and the meeting adjourned at 7:52 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager