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Home My WebLink About5K 2018 3rd Quarter Donations and Grants Report 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: OCTOBER 15TH 2018 AGENDA #: 5K PREPARED BY: DANIELLE AMIRA, ACCOUNTANT PRESENTER: CATHY ERICKSON, FINANCE DIRECTOR AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING THE THIRD QUARTER OF 2018 GOAL AREA AND OBJECTIVE: High-Value City Services 1. Establish Financial Stability for All Funds. DISCUSSION: Introduction The purpose of this agenda item is to consider acceptance of donations and grants made to the City during July, August and September of 2018 and to authorize city staff to amend the budget for any additional revenues received and expenditures that may be incurred to comply with grant agreement and restricted donations. History Minnesota State Statute 465.03 requires that the City accept a grant or demise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. In addition to be a legal requirement, this resolution encourages transparency in government and accountability. Current Circumstances A resolution has been prepared that identifies the donations and grants that were received during the 3rd quarter of 2018 and the terms in which they were presented. If a donation or grant was accepted under separate resolution, it has not been included in this current list. While it is certainly our intent to include all donations and grants for the 3rd quarter of 2018, we recognize that we may have inadvertently missed some. Those will be addressed in subsequent resolutions. Conclusion Staff is requesting that the Council accept the donations and grants received and authorize them to amend the budget. Staff intends to seek Council acceptance of donations and grants each quarter during the year and amend the budget when appropriate. ISSUES: This agenda item allows City Council to publicly recognize the donations and grants made to the City in the interest of transparency. FINANCIAL IMPACT: Certain donations and grants and their corresponding expenditures are reflected in the annual budget due to their recurring nature. Acceptance of additional donations and grants may result in additional or offsetting 2 expenditures depending on the terms prescribed by the donor. ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve the 3rd Quarter of 2018 Donations and Grants as submitted. 2. Motion and second to remove the Donations and Grants from the consent agenda for additional discussion. RECOMMENDED MOTION: Alternative #1. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 18-___ A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING THE 3RD QUARTER OF 2018 Motion By: Second By: WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in accordance with the terms prescribed by the donor; and WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to com ply with grant agreements and restricted donations; and WHEREAS, The City has received the following donations of money, goods or property during July, August and September of 2018: Donor Value Designated Use Shakopee Mdewakanton Sioux Community $127,500 3rd Quarter 2018 Police Sailers Greenhouse $1500.00 14’ Hanging Baskets Centerpoint Energy $2,000.00 Fire Dept.-PPE Hoods Shepherd of Lake Lutheran Church $534.08 Fire Dept. US Bank $105.00 Fire Dept. City of Shakopee $2,352.09 3rd Qtr TZD Grant SouthWest Metro Drug Task Force $13,463.29 Drug Task Force Officer Misc Club Prior Donations $250.00 Pepsi Donation-Club Prior Club Prior Donations $1000.00 Pool Table Reconstruction-Club Prior Mayor Meet & Greet $242.50 Club Prior Misc Club Prior Donations $187.87 Weekly Wooden Box Donations Lunds & Byerly’s Meat Donation $100 Club Prior Petes Billiards $900 Light for Pool Table-Club Prior Club Prior Donations $50.00 Piano Bench Repair-Club Prior Club Prior Donations $25.00 Bingo Prizes-Club Prior Gaye Donation $155.00 Club Prior Club Prior Donations $10.00 Chess Set-Club Prior Club Prior Donations $10.00 Bingo Donations-Club Prior Club Prior Donations 105.00 Club Prior Treats Club Prior Donations $50.00 10 New Puzzles-Club Prior Kelly Loose $321.00 Recreation-Fishing Poles Kona Ice $315.00 Recreation-Summer Events New Horizon Academy $400.00 Recreation-Fall Frenzy College Sitters, Touters & Nannies of Prior Lake $500.00 Recreation-Fall Frenzy Shirley Kerkow $2,325.00 Memorial Bench & Plaque Prior Lake Lions Club $3,000.00 Parks/Recs- Sand Pt Beach 2 The Pointe Bar & Grill $300.00 Volleyball Sponsorship The Dentist of Savage $600.00 DecemBRRR Dazzle & Penny Carnival Mics Recreation Donation $15.00 Recreation Prior Lake-Savage Optimists $2,000.00 Youth Program Scholarship Prior Lake-Savage Optimists $1,000.00 Fire Safety Camp Sharpe, Dillon, Cockson & Assoc $600.00 Karin Ha Mem Tree & Plaque Susan Laven Kucher $1,725.00 Memorial Bench & Plaque NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1.The recitals set forth above are incorporated herein. 2.City staff is authorized to amend the budget to comply with grant agreements and restrictive donations. 3.The grants and donations are hereby officially accepted and acknowledged with gratitude to the donors. Passed and adopted by the Prior Lake City Council this 15th day of October 2018 VOTE Briggs McGuire Thompson Braid Burkart Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐☐ ☐ ☐ ☐ Absent ☐☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager