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Home My WebLink About7C Franklin Trail Reconstruction Assessment Hearing Report 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: OCTOBER 15, 2018 AGENDA #: 7C PREPARED BY: NICK MONSERUD, ASSISTANT CITY ENGINEER PRESENTED BY: NICK MONSERUD AGENDA ITEM: PUBLIC HEARING TO CONSIDER APPROVAL OF A RESOLUTION ADOPT- ING THE ASSESSMENT ROLL FOR THE 2018 FRANKLIN TRAIL RECON- STRUCTION IMPROVEMENT PROJECT (PROJECT # TRN18-000001) GOAL AREA AND OBJECTIVE: Transportation & Mobility 1. Maintain quality local street system based on a financially stable plan that meets Overall Condition targets. 2. Support complete street designs that ensure pedestrian mobility and multi- modal transportation options. DISCUSSION: Introduction This agenda item is necessary to adopt the assessment roll for the 2018 Franklin Trail Road Reconstruction Project. History The City uses the Five Year Capital Improvement Program and its Pavement Management program to plan its infrastructure improvements and the financing for capital improvements. The 2018 Improvement Project proposes to reconstruct the street and upgrade utilities in two separate areas of the City. These areas include Woodside Road, Huron Street, Wildwood Circle, Santee Circle and Luther Road (Woodside/Huron): Franklin Trail from Summer to CSAH 44. At its May 8, 2017 meeting the City Council adopted Resolutions 17-063 and 17-064 authorizing staff to prepare a Feasibility Report for the Woodside/Huron Neighborhood Street Im- provement Project and Franklin Trail Improvement Project as outlined in the CIP. The M.S. Chapter 429 process applies to all projects that will be financed in whole or part through special assessments or bond proceeds. For bidding purposes the two project areas have been combined into one project. This was done to simplify the bidding process and to better coordinate construc- tion scheduling with one contractor. The Franklin Trail area includes improvements to Brooksville Hills 3rd Addition, Brooksville Hills 5th Addition, Brooksville Hills 6th Addition, Brooksville Hills 7th Addition and CIC Nos. 1072 located in Section 1, Township 114, Range 22. Struc- tures in this area were built between 1978-1999 but most were generally built in the 1980’s and early 1990’s. The proposed improvements include street recon- struction, storm sewer, storm water quality, sanitary sewer, watermain, concrete curb and gutter, and appurtenant work. On November 20, 2017, the City Council adopted Resolution 17-189 accepting the 2 Feasibility Report and ordering the public hearing for the Franklin Trail Street Re- construction Project to be held on December 11, 2017. On December 11, 2017, the City Council held the Public Hearing and adopted Resolution 17-211 ordering the improvement project. On March 19, 2018 the City Council approved the project plans, specifications and authorized the advertisement for bids for the 2018 Reconstruction Improvement Projects. In addition to the Public Hearing, the City has held three informational meetings t o discuss the project. The last informational meeting was an open house held on April 4, 2018 and offered residents the opportunity to comment on the proposed plans. It should be noted that no residents from Franklin Trail attended this meet- ing. On April 16, 2018 the City Council accepted bids and awarded the City’s standard- ized construction contract for the 2018 Reconstruction Improvement Projects to Heselton Construction, LLC. On September 17, 2018 the City Council declared the costs to be assessed, or- dered the preparation of the assessment roll and scheduled a public hearing for October 15, 2018. Current Circumstances The proposed improvements include street reconstruction, storm sewer, storm wa- ter quality, sanitary sewer, watermain, concrete curb and gutter, and appurtenant work. Construction of the project is currently ongoing with the anticipated substan- tial completion date of November 2, 2018. ISSUES: The Assessment Review Committee has reviewed and agrees with the assess- ment map, assessment rate, and method of assessment. The area method for the assessment is used due to the different property types and sizes within the project area. Pursuant to the Assessment Policy, the street and storm sewer reconstruction should be assessed at up to 40% of the total project cost against the benefiting properties. The Assessment Review Workgroup recommends the area method of assessment due to the fact that the project area consists of park, single family res- idential, medium density residential and high density residential properties. The remaining amounts should be recovered through the general ad valorem property tax. The estimated assessment rate per the Feasibility Report is proposed at $25,626.00/acre. With the bids received, the estimated proposed assessment is $28,604.73/acre. During construction, additional savings results in a revised as- sessment amount of $27,042.66 per acre. 3 FINANCIAL IMPACT: The Franklin Trail Improvement Project is proposed to be financed by Special As- sessments, Tax Levy, Sewer Fund and Water Fund. The amount shown in the table below is an estimate based on the bid prices received. Funding sources and amounts are as shown below: FRANKLIN TRAIL AREA IMPROVEMENT PROJECT - FUNDING Tax Levy $600,173 Assessment (40%) $378,273 Utility Fund - Sewer $437,073 Utility Fund - Water $265,803 Total $1,681,322 Total Assessed $378,273 Area to be Assessed 13.988 acres Area Assessment $27,042.66 per acre Area Assessment from Prelim Report $25,626.00 per acre ALTERNATIVES: 1. Conduct the public hearing and if no new substantive information is offered, approve a resolution adopting the assessment roll as submitted or with amendments for the 2018 Franklin Trail Reconstruction Improvement Project (TRN18-000001). 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED MOTION: Motion and second for approval of alternative #1. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 18-___ A RESOLUTION ADOPTING ASSESSMENTS FOR THE 2018 FRANKLIN TRAIL ROAD IMPROVEMENT PROJECT #TRN18-000001 Motion By: Second By: WHEREAS, Pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessments for the 2018 Franklin Trail Road Improvement Project, City Project #TRN18-000001. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The proposed assessment for the 2018 Franklin Trail Road Improvement Project, City Project #TRN18 - 000001, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 3. The portion of the cost of such improvements to be paid by the City is hereby declared to be $1,303,049, and the portion of the cost to be assessed against benefited property owners is declared to be $378,273. 4. Assessments shall be payable on an equal principal installment method extending over a period o f 10 years for street improvements. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of 4.41% per annum from the date of the adoption of the assessment resolution. 5. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Director, except that no interest will be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The owner may, at any time thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 14 or interest will be charged through December 31 of the succeeding year. 6. The Finance Director shall forthwith transit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of Scott County. Such assessments shall be collected and paid to the City in the same manner as other municipal taxes. PASSED AND ADOPTED THIS 15th DAY OF OCTOBER 2018. 2 VOTE Briggs McGuire Thompson Braid Burkart Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager Updated: 9/4/2018 Project Location: City of Prior Lake Single Unit Assessment Rate:#REF! City Project No.: TRN 18-000001 Front Footage Assessment Rate:#REF! Acreage Assessment Rate:$27,042.66 MAP LABEL PID PROPERTY ADDRESS TAXPAYER NAME TAXPAYER ADDRESS TOWNSHIP/CITY PLAT ID LEGAL DESCRIPTION ACREAGE PROPOSED ASSESSMENT (ACREAGE) 1 250180060 PRIOR LAKE CITY OF & CITY MANAGER 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 CITY OF PRIOR LAKE 25018 BROOKSVILLE HILLS 3RD ADDN SubdivisionCd 25018 1.17 31,639.91$ 2 250250020 16283 FRANKLIN TRL SE PRIOR LAKE, MN 55372 EMPIRE ESTATES LLC 1401 94 ST W MINNEAPOLIS, MN 55431 CITY OF PRIOR LAKE 25025 BROOKSVILLE HILLS 5TH ADDN Lot 002 Block 001 SubdivisionCd 25025 0.18 4,867.68$ 3 250250021 16281 FRANKLIN TRL SE PRIOR LAKE, MN 55372 EMPIRE ESTATES LLC 1401 94 ST W MINNEAPOLIS, MN 55431 CITY OF PRIOR LAKE 25025 BROOKSVILLE HILLS 5TH ADDN Lot 002 Block 001 SubdivisionCd 25025 0.17 4,597.25$ 4 250250030 16253 FRANKLIN TRL SE PRIOR LAKE, MN 55372 EMPIRE ESTATES LLC 1401 94 ST W MINNEAPOLIS, MN 55431 CITY OF PRIOR LAKE 25025 BROOKSVILLE HILLS 5TH ADDN Lot 003 Block 001 SubdivisionCd 25025 0.34 9,194.50$ 5 250250040 16229 FRANKLIN TRL SE PRIOR LAKE, MN 55372 EMPIRE ESTATES LLC 1401 94 ST W MINNEAPOLIS, MN 55431 CITY OF PRIOR LAKE 25025 BROOKSVILLE HILLS 5TH ADDN Lot 004 Block 001 SubdivisionCd 25025 0.17 4,597.25$ 6 250250041 16227 FRANKLIN TRL SE PRIOR LAKE, MN 55372 EMPIRE ESTATES LLC 1401 94 ST W MINNEAPOLIS, MN 55431 CITY OF PRIOR LAKE 25025 BROOKSVILLE HILLS 5TH ADDN Lot 004 Block 001 SubdivisionCd 25025 0.16 4,326.83$ 7 250250050 16205 FRANKLIN TRL SE PRIOR LAKE, MN 55372 EMPIRE ESTATES LLC 1401 94 ST W MINNEAPOLIS, MN 55431 CITY OF PRIOR LAKE 25025 BROOKSVILLE HILLS 5TH ADDN Lot 005 Block 001 SubdivisionCd 25025 0.2 5,408.53$ 8 250250051 16203 FRANKLIN TRL SE PRIOR LAKE, MN 55372 EMPIRE ESTATES LLC 1401 94 ST W MINNEAPOLIS, MN 55431 CITY OF PRIOR LAKE 25025 BROOKSVILLE HILLS 5TH ADDN Lot 005 Block 001 SubdivisionCd 25025 0.21 5,678.96$ 9 251870651 16167 FRANKLIN TRL SE PRIOR LAKE, MN 55372 MAHONEY JOSEPH P 4102 174 ST E PRIOR LAKE, MN 55372 CITY OF PRIOR LAKE 25187 BROOKSVILLE HILLS 6TH ADDN Lot 002 Block 006 SubdivisionCd 25187 0.17 4,597.25$ 10 251870650 16165 FRANKLIN TRL SE PRIOR LAKE, MN 55372 MAHONEY JOSEPH P 4102 174 ST E PRIOR LAKE, MN 55372 CITY OF PRIOR LAKE 25187 BROOKSVILLE HILLS 6TH ADDN Lot 002 Block 006 SubdivisionCd 25187 0.17 4,597.25$ 11 252230130 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot O-L Block 00A SubdivisionCd 25223 -$ 12 252230030 16075 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 003 Block 001 SubdivisionCd 25223 0.164 4,435.00$ 13 252230020 16071 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 002 Block 001 SubdivisionCd 25223 0.164 4,435.00$ 14 252230010 16073 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 001 Block 001 SubdivisionCd 25223 0.164 4,435.00$ 15 252230040 16077 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 004 Block 001 SubdivisionCd 25223 0.164 4,435.00$ 16 252230070 16085 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 003 Block 002 SubdivisionCd 25223 0.164 4,435.00$ 17 252230060 16081 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 002 Block 002 SubdivisionCd 25223 0.164 4,435.00$ 18 252230080 16087 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 004 Block 002 SubdivisionCd 25223 0.164 4,435.00$ 19 252230050 16083 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 001 Block 002 SubdivisionCd 25223 0.164 4,435.00$ 20 252230110 16095 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 003 Block 003 SubdivisionCd 25223 0.164 4,435.00$ 21 252230100 16091 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 002 Block 003 SubdivisionCd 25223 0.164 4,435.00$ 22 252230120 16097 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 004 Block 003 SubdivisionCd 25223 0.164 4,435.00$ 23 252230090 16093 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SOUTHWAY APARTMENTS LLC 3407 RED OAK CIR N BURNSVILLE, MN 55337 CITY OF PRIOR LAKE 25223 BROOKSVILLE HILLS 7TH ADDN Lot 001 Block 003 SubdivisionCd 25223 0.164 4,435.00$ 24 251870301 16049 FRANKLIN TRL SE PRIOR LAKE, MN 55372 SCOTT COUNTY CDA 323 NAUMKEAG ST S SHAKOPEE, MN 55379 CITY OF PRIOR LAKE 25187 BROOKSVILLE HILLS 6TH ADDN Lot 001 Block 003 SubdivisionCd 25187 2.040 55,167.02$ 25 253580090 EAGLE CREEK DEVELOPMENT LLC 7765 175 ST E PRIOR LAKE, MN 55372 CITY OF PRIOR LAKE 25358 CIC 1072 HILLSBURY TOWNHOMES SubdivisionCd 25358 -$ 26 253580080 5239 160TH ST SE PRIOR LAKE, MN 55372 GREENTREE DEVELOPMENT CORP 323 NAUMKEAG ST S SHAKOPEE, MN 55379 CITY OF PRIOR LAKE 25358 CIC 1072 HILLSBURY TOWNHOMES Lot UNT Block 008 SubdivisionCd 25358 0.10 2,704.27$ 27 253580070 5241 160TH ST SE 7 PRIOR LAKE, MN 55372 GREENTREE DEVELOPMENT CORP 323 NAUMKEAG ST S SHAKOPEE, MN 55379 CITY OF PRIOR LAKE 25358 CIC 1072 HILLSBURY TOWNHOMES Lot UNT Block 007 SubdivisionCd 25358 0.10 2,704.27$ 28 253580060 5243 160TH ST SE PRIOR LAKE, MN 55372 GREENTREE DEVELOPMENT CORP 323 NAUMKEAG ST S SHAKOPEE, MN 55379 CITY OF PRIOR LAKE 25358 CIC 1072 HILLSBURY TOWNHOMES Lot UNT Block 006 SubdivisionCd 25358 0.10 2,704.27$ 29 253580050 5245 160TH ST SE PRIOR LAKE, MN 55372 GREENTREE DEVELOPMENT CORP 323 NAUMKEAG ST S SHAKOPEE, MN 55379 CITY OF PRIOR LAKE 25358 CIC 1072 HILLSBURY TOWNHOMES Lot UNT Block 005 SubdivisionCd 25358 0.10 2,704.27$ 30 253580040 5249 160TH ST SE PRIOR LAKE, MN 55372 GREENTREE DEVELOPMENT CORP 323 NAUMKEAG ST S SHAKOPEE, MN 55379 CITY OF PRIOR LAKE 25358 CIC 1072 HILLSBURY TOWNHOMES Lot UNT Block 004 SubdivisionCd 25358 0.10 2,704.27$ 31 253580030 5251 160TH ST SE PRIOR LAKE, MN 55372 GREENTREE DEVELOPMENT CORP 323 NAUMKEAG ST S SHAKOPEE, MN 55379 CITY OF PRIOR LAKE 25358 CIC 1072 HILLSBURY TOWNHOMES Lot UNT Block 003 SubdivisionCd 25358 0.10 2,704.27$ 32 253580020 5253 160TH ST SE PRIOR LAKE, MN 55372 GREENTREE DEVELOPMENT CORP 323 NAUMKEAG ST S SHAKOPEE, MN 55379 CITY OF PRIOR LAKE 25358 CIC 1072 HILLSBURY TOWNHOMES Lot UNT Block 002 SubdivisionCd 25358 0.10 2,704.27$ 33 253580010 5255 160TH ST SE PRIOR LAKE, MN 55372 GREENTREE DEVELOPMENT CORP 323 NAUMKEAG ST S SHAKOPEE, MN 55379 CITY OF PRIOR LAKE 25358 CIC 1072 HILLSBURY TOWNHOMES Lot UNT Block 001 SubdivisionCd 25358 0.10 2,704.27$ 34 259010040 PRIOR LAKE CITY OF & CITY MANAGER 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 CITY OF PRIOR LAKE Section 01 township 114 Range 022 4.91 132,779.45$ 35 250040010 PRIOR LAKE CITY OF & CITY MANAGER 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 CITY OF PRIOR LAKE 25004 COSTELLO'S ADDN Lot 001 Block 001 SubdivisionCd 25004 1.33 35,966.74$ GRAND TOTAL - PROJECT ASSESSMENT 378,272.70$ 2018 STREET AND UTILITY IMPROVEMENT PROJECT ASSESSMENT ROLL - FRANKLIN TRAIL You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)