HomeMy WebLinkAbout081505 Minutes
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
REGULAR COUNCIL MEETING MINUTES
August 15, 2005
CALL TO ORDER AND PLEDGE OF ALLEGIANCE:
Present were Mayor Haugen, Council members Fleming, LeMair, Petersen and Zieska, City Manager Boyles, City Attorney
Pace, Planning Director Kansier, Public Works Director Albrecht, Communications Coordinator Oster, Parks Supervisor
Friedges, and Administrative Assistant Green.
PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council.
The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda
may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than
private or political agendas. The City Council will not take formal action on issues presented during the Public Forum.
Boyles: Reviewed the concept of the Public Forum.
APPROVAL OF AGENDA:
MOTION BY FLEMING, SECONDED BY PETERSEN TO APPROVE THE AGENDA AS PRESENTED.
VOTE: Ayes by Haugen, Fleming, LeMair, Petersen and Zieska. The motion carried.
APPROVAL OF MEETING MINUTES:
MOTION BY LEMAIR, SECONDED BY ZIESKA TO APPROVE THE AUGUST 1, 2005, MEETING MINUTES AS
PRESENTED.
VOTE: Ayes by Haugen, Fleming, LeMair and Zieska. Petersen abstained due to his absence at the August 1 meeting.
CONSENT AGENDA:
A. Consider Approval of Invoices to be Paid.
B. Consider Approval of Treasurer's Report.
C. Consider Approval of Building Permit Report.
D. Consider Approval of Resolution 05.143 Authorizing the Mayor and City Manager to Execute a Short-form Develop-
ment Agreement for Jeffers Pond Elementary School.
E. Consider Approval of Monthly Fire Call Report.
F. Consider Approval of Resolution 05.144 Authorizing Full and Final Payment to McNamara Contracting, Inc. for the
2003 Street Improvement Project (City Project #03-11).
G. Consider Approval of a Cigarette License for Kwik Trip, Inc.
H. Consider Approval of Resolution 05.145 Authorizing the Mayor and City Manager to Execute a Short-form Purchase
Agreement for a 7' X 145' Strip of Land from L.B.J. Grain.
Councilmember Zieska requested that item G, Consider Approval of a Cigarette License for Kwik Trip, Inc., be removed
from the consent agenda.
MOTION BY PETERSEN, SECONDED BY LEMAIR TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF
ITEMG.
VOTE: Ayes by Haugen, Fleming, LeMair, Petersen and Zieska. The motion carried.
MOTION BY LEMAIR, SECONDED BY PETERSEN TO APPROVE A CIGARETTE LICENSE FOR KWIK TRIP, INC.
VOTE: Ayes by Haugen, Fleming, LeMair and Petersen. Zieska abstained stating a conflict of interest due to his employ-
ment with Kwik Trip, Inc. The motion carried.
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
City Council Meeting Minutes
August 15,2005
PUBLIC HEARINGS:
Consider Approval of the Issuance of an Off-Sale Non-Intoxicating Liquor License for Kwik Trip, Inc.
City Manager Boyles presented the proposed licensing and noted the store is scheduled to open September 2005. Zieska
announced he would abstain due to a conflict of interest because he is employed by Kwik Trip, Inc.
MOTION BY PETERSEN, SECONDED BY FLEMING TO OPEN THE PUBLIC HEARING.
VOTE: Ayes by Haugen, Fleming, LeMair and Petersen. Zieska abstained. The motion carried and the public hearing be-
gan at 7:12 p.m.
No person at the meeting offered comment.
MOTION BY PETERSEN, SECONDED BY FLEMING TO CLOSE THE PUBLIC HEARING.
VOTE: Ayes by Haugen, Fleming, LeMair and Petersen. Zieska abstained. The motion carried and the public hearing
closed at 7:13 p.m.
Comments:
LeMair: Stated he understands the importance of being good stewards of the community and Kwik Trip is a good commu-
nity advocate.
Petersen: Supports the license to round out the sale of different products at the Kwik Trip station.
Fleming: Supports the license and stated he is aware of some stores in the community being non-compliant in sales to
minors. Expressed confidence that Kwik Trip would be in compliance.
MOTION BY PETERSEN, SECONDED BY FLEMING TO APPROVE THE OFF-SALE NON-INTOXICATING LIQUOR
LICENSE FOR KWIK TRIP, INC.
VOTE: Ayes by Haugen, Fleming, LeMair and Petersen. Zieska abstained. The motion carried.
PRESENTATIONS
Concept Plan for Bolger Property (Coen and Partners).
Planning Director Kansier identified the property for which the concept plan was being presented and noted areas for
which the Council may want to provide direction so the plan can move forward. dik Bolger introduced himself and his
brother, Charlie Bolger, as owners of the property and Shane Coen, of Coen and Partners, presented the concepts, road-
ways and platting that have been developed to this point. Direction from the Council was requested, but no action.
Comments:
Fleming: Stated his interest in pedestrian and vehicular safety and noted there is only so much we can do as a local mu-
nicipality about what the State mandates.
Albrecht: Replied that for State aid standards, the City would have to get variances from the State to install at least the
north/south roadway as it is being proposed.
Fleming: Asked whether parking density and grade has been reviewed.
Albrecht: Staff has looked at the width of streets and the estimated ADT to consider maintenance, safety and parking con-
cerns, which have been communicated to the developers.
Coen: Stated that the north/south road has no driveways accessing it, so if width is being used as safety standard - he
noted that no cars would be backing out onto it. Stated that reduction of road widths are permitted in sensitive areas ac-
cording to 2030 comprehensive plan. Would like to pursue aggregate shoulders to reduce road width.
Fleming: Restated there is only so much the City can do and is unaware if there is a precedence of granting variances in
other developments.
Albrecht: Stated the narrowest variance ever granted is for a 28-foot street and there is a safety issue regarding the design
and speed of the street. There are guidelines about recommended recovery zones which are determined by speed, curva-
ture, and curbs.
Fleming: Noted his appreciation that the developer tried to get a sense of what the City is trying to do.
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August 15, 2005
Petersen: Stated it is hard to consider a narrow street because of parking concerns and assumes the developer feels no
need for parking on that street.
Coen: Concurred and stated that they would want the streets posted no parking.
Petersen: Queried about designation for an area near the lake.
Coen: Replied that it is a series of gO-foot lots and a community dock with seven slips.
Petersen: Clarified that it is not a launching area.
Coen: Agreed and stated the plan was to have no motorized boats at the dock, the bank is too steep to get to the water at
this point and there is a public access nearby.
LeMair: Clarified that a community dock meant it was for the residents of this development, not the general community of
Prior Lake.
Coen: Agreed.
Petersen: Commented that Edina has roads without curb and gutter, but Prior Lake wants to have curb and gutter to con-
trol the water.
Coen: Commented about infiltration swales that direct water to on site storage.
Petersen: Stated that Prior lake experience without curb and gutter led to water creating washouts that need constant re-
pair.
Coen: Replied that a lot of times curb and gutter is very appropriate and that adjoining Carriage Hill and Hampton is pro-
posed to have it, but that their engineering studies indicate an infiltration system should be able to take care of the rest of
the water on site and provide a different model for Prior Lake to consider for storm water management.
leMair: Stated there were concepts presented such as creativeness, risk taking, and saving trees that he likes. Suggested
trying to get a park with lake shore and stated he definitely wants a park in the development rather than money contributed
to the park fund.
Zieska: Stated this is in-fill development that needs to relate to North Shore Oaks, Rolling Oaks, etc., and they would have
to lose some of the wooded area to develop it. Agreed that there must be something done for a park. Carriage Hills Park-
way must go through and needs to take some local traffic off 42. Hampton Street must be 28 feet or more. Ferndale will be
set up as a "right-in, right-out" street. Curb and gutter is City standard.
Albrecht: Commented about future City costs when there is no assessable frontage on a street, and that the City needs to
meet State aid standards in order to get State aid funding.
Coen: Replied that if the City has no desire for alternate infiltration, then the development will use curb and gutter.
Boyles: Stated that the City adopted standards set for road width, curb and gutter. Noted that everyone is part of the lar-
ger community and the road hierarchy is established to facilitate effective community-wide transportation. Disagreed with
the implication that the developer's approach is better from a watershed and storm water perspective; stating the City works
on a daily basis with the local watershed and other cooperative arrangements to set water management standards. Stated
the City's PUD criteria indicate that the community is to benefit from such developments. He sees nothing in the concept
that meets the PUD criteria. He also questioned removal of the woods for housing while the field is left undeveloped.
Coen: Stated that the first sentence of planned unit developments in the comprehensive plan says that PUD is a vehicle to
work with the City to modify setbacks, etc. for the betterment of the community.
Boyles: Agreed, and stated that in addition to the developer being able to negotiate, the community-at-Iarge should get
something in exchange.
Coen: Replied that the development would have more than four miles of trails, undeveloped shore land and undeveloped
woods along the highway.
Haugen: Stated the need to move on with the process, and that the City is looking for consistency in road widths and
curbs. Questioned what is meant by a mowed trail.
Coen: Paved trails follow the roads and mowed trails are for mountain biking and cross-country skiing and will be main-
tained by the association.
Haugen: Asked if north/south streets include sidewalks.
Coen: Replied that trails are alongside which are mowed on one side and paved on the other.
Haugen: Stated that the City needs continuity in infrastructure and curbs, street widths, trails, and sidewalks to meet the
City's standards.
Coen: Stated the City will like the open space and preservation of shore line that is planned.
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August 15,2005
Haugen: Stated the developer should work with staff and go through the process.
Contribution of $5,000 from the Friends of the Library (Dawn Glatzel.Beck).
Dawn Glatzel.Seck, President of Friends of the Library, made a presentation of $5,000 to Mayor Haugen and the Council
to be used toward installation of doors, openers and HVAC modifications for the library. She commented on the projects
that the Friends of the Library undertake such as library programming, visiting authors, book and magazine purchases, and
the summer reading program; as well as its fund raising efforts.
Haugen: Thanked the Friends for their efforts and noted that the door installation would create a more positive environ-
ment for the Library.
Beck: Introduced other members of the group.
History of Nauck / Felix / Kop Farm (Bill Schmokel)
Bill Schmokel, a lifetime resident of Prior Lake, displayed old plat maps and aerial photos of previous City sites, and re-
lated the chronological history of ownership of the Nauck / Felix / Kop farm on the Lakefront Park property. Jessie Kop
Juola shared stories of her childhood while growing up in the home on that property.
Comments:
leMair: Thanked Schmokel for coming to the meeting.
Zieska: Thanked Schmokel for sharing the information.
Haugen: Thanked Schmokel for mentioning Little Prior Lake and stated his appreciation of the history of the property. Dis-
played photos of the old wagon bridge and railroad trestle and Schmokel commented on them.
Petersen: Commented that he used to water ski through the trestle.
OLD BUSINESS:
Consider Approval of a Resolution to Authorize Staff to Solicit Quotes and Advertise for Bids for Construction of
Concessions I Restroom Building Additions and Remodeling at the Ponds Athletic Complex.
Parks Supervisor AI Friedges proposed that City staff act as the general contractor as well as perform some of the demo-
lition, grading, painting and staining to reduce the cost. The proposed style of building is similar to the concession/restroom
building at Thomas Ryan Memorial Park. He displayed photos of the existing building at the Ponds.
Comments:
leMair: Stated it was a compelling presentation and acknowledged that it is necessary to have ADA compliance and have
proper concession stands at this location.
Zieska: Agreed and noted the City has a good track record of such work through the Parks staff.
Petersen: Asked if adequate ventilation would dry up the concrete block.
Friedges: Replied that currently there is no ventilation in the building. The proposed floors and walls would be tile for eas-
ier cleaning and sanitation.
Fleming: Asked when the work would be completed.
Friedges: Replied it should be ready for spring softball.
Haugen: Asked what year the current building was built.
Friedges: Replied that it was built in 1981 and the park size has more than tripled since then.
Haugen: Noted this is an investment in our future and ADA compliance creates better availability for persons with disabili-
ties.
MOTION BY LEMAIR, SECONDED BY FLEMING TO APPROVE RESOLUTION 05.146 AUTHORIZING STAFF TO
SOLICIT QUOTES AND ADVERTISE FOR BIDS FOR CONSTRUCTION OF CONCESSIONS/RESTROOM BUILDING
ADDITIONS AND REMODELING AT THE PONDS ATHLETIC COMPLEX.
VOTE: Ayes by Haugen, Fleming, LeMair, Petersen and Zieska. The motion carried.
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RECESS
Mayor Haugen called a recess at 8:55 p.m.
RECONVENE
The meeting reconvened at 8:58 p.m.
Consider Approval of a Report Recommending How to Commemorate the Nauck I Kop I Felix Farm and the City Hall
I School Building.
City Manager Boyles commented on options for commemorating the farm and noted the Council previously indicated a
preference for building a memorial containing an outline of the original building. City staff identified the probable location of
a new intersection and discussed possible uses of the property. It was determined the property is not large enough to ac-
commodate an athletic facility, but it would be optimum to build the memorial structure in the existing location since it is at
the hub of three trail systems and could be a location for a parking lot, picnic tables, etc. Boyles proposed that funds for the
Kop building commemoration be obtained through community fund raising.
Comments:
LeMair: Asked if a parking lot would be placed at the existing driveway.
Boyles: Replied that it would be where the Quonset hut and pole building currently are placed, accessed by a driveway
extended from the new intersection.
LeMair: Stated there is a need for parking on that side of the park and that it would complement the fishing pier. Stated
that he like the concept of a memorial representing the framework of the building, but would like to see a master plan of how
all elements would be placed on the site. He also stated that he like the idea of incorporating history into it.
Zieska: Supports the idea and notes this natural area and the Rotary Gateway garden make "bookends" for the active area
of Lakefront Park. Supports moving forward with the historical aspect in city hall when the new building opens.
Petersen: Noted that he would go along with the proposed memorial, but is more interested in a place in the new city hall
to serve as a historical area with facsimiles that would document the history of Prior Lake.
Fleming: Supports the memorial and would like to have the names of the families who lived there on the structure some-
how. He also stated he is interested in the capital campaign.
Haugen: Noted the proposed memorial does a great job of recognizing the homestead and he supports a parking lot tie to
the fishing pier. Stated that Herb Wensmann of Wensmann Homes has verbally committed to a donation of 50% of the
funds up to $50,000 to build the memorial.
Boyles: Clarified that the Council wants to pursue Option 2, the framework that represents the original building, at its cur-
rent location and that a master plan for the whole site should be brought to the Council before action is taken.
LeMair: Concurred there should be a master plan, assure the memorial is built in the best spot, and determine if any mate-
rials could be reused.
Zieska: Asked that the master plan for the memorial site be brought to the Council by the end of 2005 along with a plan for
assembling a community committee for the historical component in city hall that could begin its work in the first quarter of
2006.
Petersen: Stated the County has a schedule for rebuilding the intersection and the timing of building the memorial needs to
be compatible with building the intersection and roadway.
Haugen: Stated that the Council concurs. A decision was made to move forward on creating a structure on the property
(option #2) and to create an overall plan for the site including a parking lot, picnic area, etc.
Boyles: Talked about using walls in the new city hall for memorializing the old city hall and city history, and proposed form-
ing a committee that would complete the walls and plan a historical publication.
Fleming: Supports the idea and offered to be on the committee.
Petersen: Stated this will be an attachment to the walls and nothing that impacts construction of the building.
Zieska: Will support it.
LeMair: Will support it.
Haugen: Will support it and stated the Council concurs that a committee should be established and a publication created.
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City Council Meeting Minutes
August 15, 2005
NEW BUSINESS:
Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter Into a Joint and Cooperative
Agreement Between the City and School District 719 Regarding the Development, Maintenance and Usage of City
Park Property in Jeffers Pond 1st Addition.
Planning Director Kansier proposed a cooperative agreement between the City of Prior Lake and the Prior Lake/Savage
Area School District for the construction and maintenance of ball fields near the Jeffers Pond Elementary School. Park land
would be used, the school would construct the fields and the City would maintain them. Any future changes to the agree-
ment would have to be agreed upon by both City and School. Since school district policy does not allow alcohol and to-
bacco usage on school property, the City Council could direct a change to City policy for this particular park. School Super-
intendent Westerhaus offered comments on partnerships between the City and School.
Comments:
LeMair: Supports both the cooperative agreement and changing City policy to disallow alcohol and tobacco at this site.
Zieska: Stated this is good use of the property and supports changing City ordinance to make it consistent with usage at
the Thomas Ryan memorial Park.
Petersen: Supports the cooperative agreement and changing the City ordinance regarding alcohol and tobacco usage at
this park.
Fleming: Asked what the annual cost of City maintenance would be.
Kansier: Replied that City maintenance would involve mowing, striping, and fertilizing, but does not know the exact cost
and believes it will be offset by the school building the field.
Haugen: Supports the cooperative agreement and believes the City, school and citizens all win.
Pace: Stated a modification to the cooperative agreement should say, "WHEREAS the City and School District each have
an interest in providing ball fields and playground equipment to meet the needs of the School District and its students and
the residents of the Community;"
Westerhaus: Encouraged the Council to support the cooperative agreement. Acknowledged City Council and staff who
helped hammer out the issues and stated he appreciates their efforts. Noted this agreement is a win-win for both the
school and the City and that it fits the school and City strategic plan objective of collaboration and cooperation. Stated the
School Board will be asked to support the agreement at its August 22 meeting.
MOTION BY ZIESKA, SECONDED BYLEMAIR TO APPROVE RESOLUTION 05.147 AUTHORIZING THE MAYOR AND
CITY MANAGER TO ENTER INTO A JOINT AND COOPERATIVE AGREEMENT BETWEEN THE CITY AND SCHOOL
DISTRICT 719 REGARDING THE DEVELOPMENT, MAINTENANCE AND USAGE OF CITY PARK PROPERTY IN
JEFFERS POND 1ST ADDITION WITH MODIFICATIONS AS INDICATED.
VOTE: Ayes by Haugen, Fleming, LeMair, Petersen and Zieska. The motion carried.
ADJOURNMENT
With no other comments from Council members, a motion to adjourn was made by Fleming and seconded by Petersen.
With all in favor, the meeting adjourned at 9:38 p.m.
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