HomeMy WebLinkAbout5I WSB Engineering Contract ReportPhone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 05, 2018
AGENDA #: 5I
PREPARED BY: FRANK BOYLES, CITY MANAGER
PRESENTED BY: FRANK BOYLES
AGENDA ITEM:
GOAL AREA
AND
OBJECTIVE:
DISCUSSION:
ISSUES:
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE MAYOR AND
CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH
WSB, INC. FOR ENGINEERING SERVICES
High-Value City Services
4. Attract, retain and train a high caliber workforce to ensure high-quality services.
Introduction
The purpose of this agenda item is to request city council approval of an
amendment to the city’s standardized professional services agreement with WSB,
Inc. for engineering services for the year 2019.
History
The city entered into a standardized professional services agreement last year
with WSB, Inc. to provide Public Works Director/City Engineering services for the
city. As called for by the contract, Jason Wedel has very capably filled this role
becoming intimately involved in what is likely to be the most important street public
improvement project in the city’s history: State Highway 13 and County Road 21.
At the same time Jason has been instrumental in moving the Duluth/TH13 project
forward and completing mill and overlay and other improvement projects called for
in the city’s 2018 Capital Improvement Program.
Jason has also shepherded the meter replacement program from the beginning.
That program will be 25% done by the end of this year with the remaining 75% to
be completed in 2019.
Current Circumstances
Jason knows more about the 2019 projects than anyone on staff. He has proven
himself to be a capable Public Works Director/City Engineer. Jason believes that
customer service is a big part of the job and displays that both within the
organization and to everyone he meets.
Jason has been present and active in the public and design portions of the State
Highway 13/ County Road 21 Project. He has served on virtually every committee
associated with this project.
FINANCIAL
IMPACT:
2019 is the year the project will be constructed. With the information Jason has
amassed, it is essential that he represent the City of Prior Lake during construction
and acceptance of the work. Jason has also been intimately involved in the
communications regarding this project. This has been a high priority of the city
council.
Jason has been active in assembling our Capital Improvement Program and city
budgets as well. With the transition to a new city manager Jason, together with
Cathy will bring stability and understanding for the new city manager in preparing
and communicating these two most important financial planning tools next year.
A copy of both the 2018 professional services agreement and the proposed
amendment for 2019 are attached. The services to be performed in 2018 and
2019 are identical. The cost increase from 2018 to 2019 is identical to other city
employees at 3%.
This agreement has allowed the city to consolidate the position of Public Works
Director and City Engineer into one person. Accordingly, there was a savings of
$95,000 which is reflected in the 2019 budget.
ALTERNATIVES: 1. Motion and second as part of the consent agenda to authorize the mayor and
city manager to execute an amendment to the standardized professional
services agreement for engineering services for the year 2019.
2.Motion and second to remove this item from the consent agenda for additional
discussion.
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE AN
AMENDMENT TO THE PROFESSIONAL ENGINEERING SERVICES AMENDMENT WITH
WSB FOR 2019 PUBLIC WORKS DIRECTOR/CITY ENGINEER SERVICES
Motion By:Second By:
WHEREAS, The City of Prior Lake requires Public Works Director/City Engineer services for
2019; and
WHEREAS,
WHEREAS,
The City of Prior Lake will be engaged in numerous important street improvement
projects in 2019 and requires engineering services for such projects; and
Engineering services are not subject to competitive bids because lowest price does
not always provide the best value in professional services
WHEREAS,Jason Wedel representing WSB has served the city as Public Works Director/City
Engineer for in excess of one year with significant involvement in street
improvement efforts including serving on the PMT for the County Road 21/ TH13
Corridor Project; and
WHEREAS, Based upon the performance both of Jason Wedel and WSB, the City Council
believes that an amendment to the 2018 contract providing for services for
calendar year 2019 would be beneficial to the City; and
WHEREAS, The City attorney has prepared a comprehensive agreement and amendment
through which such public works and engineering services will be provided in 2019.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1.The recitals set forth above are incorporated herein.
2.The City Council hereby approves the Professional Engineering Services Amendment with
WSB.
3.The Mayor and City manager are hereby authorized to execute the amendment on behalf
of the city.
4.The 2019 budget will be amended to classify the revised professional engineering services
contract amount in the professional services account (53100.80) instead of the payroll
accounts.
PASSED AND ADOPTED THIS 5th DAY OF NOVEMBER 2018
2
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐☐☐☐☐
Nay ☐☐☐☐☐
Absent ☐☐☐☐☐
Abstain ☐☐☐☐☐
______________________________
Frank Boyles, City Manager
Agreement for Professional Engineering Services j nuu ry
This Agreement ("Agreement") is made on the day of IIC 2018,
between the City of Prior Lake, Minnesota (hereinafter "City"), whose business address is 4646
Dakota Street SE, Prior Lake, MN 55372, and WSB and Associates, a Minnesota Corporation
hereinafter "Consultant") whose business address is 540 Gateway Blvd, Suite 100, Burnsville,
MN 55337.
The City and Consultant agree as follows:
1.Scope of Services. The Consultant agrees to dedicate Jason Wedel to serve as the
City Public Works Director/City Engineer for the City ("Director Services") and to provide
additional professional engineering services to the City under the direction of Jason
Wedel ("Additional Services") all as further defined in attached Exhibit A. Collectively the
Director Services and Additional Services are referred to herein as the "Services".
Additional Services shall be provided only pursuant to a work order issued by the City
Work Order"). Each Work Order shall specify the Additional Services to be completed
and timeline by which they must be completed. All Additional Services shall be subject
to the terms and conditions of this Agreement and the applicable Work Order. Jason
Wedel, in his position as City Public Works Director/City Engineer, shall be subject to the
City's Personnel Policy because of his access to City property, equipment and
information.
2.Term. This Agreement shall become effective upon signature by both parties and shall
remain in effect until terminated as set forth herein.
3.Compensation for Services. City agrees to pay the Consultant as follows:
A. Director Services: The City shall pay the Consultant $18,400 per month for the
Director Services.
B. Additional Services: The City shall pay the Consultant on an hourly plus
expenses basis at the rates set forth in Exhibit A for additional services. All
additional services shall be approved in advance by the City Manager.
C. Any changes in the scope of the Services shall require prior written approval by
an authorized representative of the City or by the City Council. The City will not
pay additional compensation for Services that do not have prior written
authorization.
4.Method of Payment. The Consultant shall submit to the City, on a monthly basis, an
itemized invoice for the Director Services and Additional Services provided under this
Agreement. Invoices submitted shall be paid in the same manner as other claims made
to the City for:
A. Progress Payment. For Services reimbursed on an hourly basis, the Consultant
shall indicate for each employee, his or her name, job title, the number of hours
worked, rate of pay for each employee, a computation of amounts due for each
employee, and the total amount due for each task. Consultant shall verify all
statements submitted for payment in compliance with Minnesota Statutes
Sections 471.38 and 471.391. For reimbursable expenses, if provided for in
Exhibit A, the Consultant shall provide an itemized listing and such
documentation as reasonably required by the City. Any invoice including
Additional Services related to a specific project shall contain the City's project
number and a progress summary showing the original (or amended) amount of
the contract, current billing, past payments and unexpended balance of the
contract.
B. Suspended Services. If any Services performed by the Consultant are
suspended in whole or in part by the City, the Consultant shall be paid for any
Services performed prior to receipt of written notice from the City of such
suspension.
D. Claims. To receive any payment on this Agreement, the invoice or bill must
include the following signed and dated statement: "I declare under penalty of
perjury that this account, claim, or demand is just and correct and that no part of
it has been paid."
5.Standard of Care. Consultant shall exercise the same degree of care, skill and
diligence in the performance of its services as is ordinarily exercised by members of the
profession under similar circumstances in Scott County, Minnesota. Consultant shall be
liable to the fullest extent permitted under applicable law, without limitation, for any
injuries, loss, or damages proximately caused by Consultant's breach of this standard of
care. Consultant shall put forth reasonable efforts to complete its duties in a timely
manner. Consultant shall not be responsible for delays caused by factors beyond its
control or that could not be reasonably foreseen at the time of execution of this
Agreement. Consultant shall be responsible for costs, delays or damages arising from
unreasonable delays in the performance of its duties.
6.Audit Disclosure and Data Practices. Any reports, information, data, etc. given to, or
prepared or assembled by the Consultant under this Agreement which the City requests
to be kept confidential, shall not be made available to any individual or organization
without the City's prior written approval. The books, records, documents and accounting
procedures and practices of the Consultant or other parties relevant to this Agreement
are subject to examination by the City and either the Legislative Auditor or the State
Auditor for a period of six (6) years after the effective date of this Agreement. This
Agreement is subject to the Minnesota Government Data Practice Act, Minnesota
Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data
Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used,
maintained, or disseminated by Consultant in performing any of the functions of the City
during performance of this Agreement is subject to the requirements of the Data Practice
Act and Consultant shall comply with those requirements as if it were a government
entity. All subcontracts entered into by Consultant in relation to this Agreement shall
contain similar Data Practices Act compliance language.
7. Termination. This Agreement may be terminated by either party by thirty (30) days
written notice delivered to the other party at the address written above. Upon
termination under this provision, if there is no fault of the Consultant, the Consultant shall
be paid for Services rendered and reimbursable expenses until the effective date of
termination. If however, the City terminates the Agreement because the Consultant has
failed to perform in accordance with this Agreement, no further payment shall be made
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to the Consultant, and the City may retain another consultant to undertake or complete
the Services.
8.Subcontractor. The Consultant shall not enter into subcontracts for Services without
the express written consent of the City. The Consultant shall pay any subcontractor
involved in the performance of this Agreement within ten (10) days of the Consultant's
receipt of payment by the City for undisputed services provided by the subcontractor. If
the Consultant fails within that time to pay the subcontractor any undisputed amount for
which the Consultant has received payment by the City, the Consultant shall pay interest
to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any
part of a month. The minimum monthly interest penalty payment for an unpaid balance
of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall
pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in
a civil action to collect interest penalties from the Consultant shall be awarded its costs
and disbursements, including attorney's fees, incurred in bringing the action.
9.Independent Consultant. Consultant, including Jason Wedel, is an independent
contractor engaged by City to perform the services described herein and as such (i) shall
employ such persons as it shall deem necessary and appropriate for the performance of
its obligations pursuant to this Agreement, who shall be employees, and under the
direction, of Consultant and in no respect employees of City, and (ii) shall have no
authority to employ persons, or make purchases of equipment on behalf of City, or
otherwise bind or obligate City. No statement herein shall be construed so as to find the
Consultant an employee of the City.
10. Insurance.
a. General Liability. Prior to starting the Services, Consultant shall procure, maintain
and pay for such insurance as will protect against claims or loss which may arise out
of operations by Consultant or by any subcontractor or by anyone employed by any
of them or by anyone for whose acts any of them may be liable. Such insurance shall
include, but not be limited to, minimum coverages and limits of liability specified in
this Paragraph, or required by law.
b. Consultant shall procure and maintain the following minimum insurance coverages
and limits of liability for the Services:
Worker's Compensation Statutory Limits
Employer's Liability 500,000 each accident
500, 000 disease policy limit
500,000 disease each employee
Commercial General Liability $1,500,000 property damage and bodily injury per
occurrence
2,000,000 general aggregate
2,000,000 Products —Completed Operations
Aggregate
100,000 fire legal liability each occurrence
5,000 medical expense
Comprehensive Automobile
Page 3 of 8
Liability 1,000,000 combined single limit each accident
shall include coverage for all owned, hired and
non-owed vehicles.)
Umbrella or Excess Liability $1,000, 000
c. Commercial General Liability. The Commercial General Liability Policy shall be on
ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance
shall cover liability arising from premises, operations, independent contractors,
products-completed operations, personal and advertising injury, and liability
assumed under an insured contract (including the tort liability of another assumed in
a business contract). There shall be no endorsement or modification of the
Commercial General Liability form arising from pollution, explosion, collapse,
underground property damage or work performed by subcontractors.
d. Professional Liability Insurance. In addition to the coverages listed above,
Consultant shall maintain a professional liability insurance policy in the amount of
2,000,000. Said policy need not name the City as an additional insured. It shall be
Consultant's responsibility to pay any retention or deductible for the professional
liability insurance. Consultant agrees to maintain the professional liability insurance
for a minimum of two (2) years following termination of this Agreement.
e. Consultant shall maintain "stop gap" coverage if Consultant obtains Workers'
Compensation coverage from any state fund if Employer's liability coverage is not
available.
f. All policies, except the Worker's Compensation Policy, Automobile Policy, and
Professional Liability Policy, shall name the "City of Prior Lake" as an additional
insured.
g. All policies, except the Worker's Compensation Policy, Automobile Policy and
Professional Liability Policy, shall apply on a "per project" basis.
h. All polices shall contain a waiver of subrogation in favor of the City.
i. All policies, except for the Worker's Compensation Policy and the Professional
Liability Policy, shall be primary and non-contributory.
j. All polices, except the Worker's Compensation Policy, shall insure the defense and
indemnity obligations assumed by Consultant under this Agreement.
k. Consultant agrees to maintain all coverage required herein throughout the term of
the Agreement and for a minimum of two (2) years following City's written
acceptance of the Services.
I. It shall be Consultant's responsibility to pay any retention or deductible for the
coveraeges required herein.
m. All policies shall contain a provision or endorsement that coverages afforded
thereunder shall not be cancelled or non-renewed or restrictive modifications added,
without thirty (30) days' prior notice to the City, except that if the cancellation or non-
Page 4 of 8
renewal is due to non-payment, the coverages may not be terminated or non-
renewed without ten (10) days' prior notice to the City.
n. Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to
do business in the state in Minnesota and having a current A.M. Best rating of no
less than A-, unless specifically accepted by City in writing.
o. A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph, must be filed with City prior to the start of
Consultant's Services. Upon request a copy of the Consultant's insurance
declaration page, Rider and/or Endorsement, as applicable shall be provided. Such
documents evidencing Insurance shall be in a form acceptable to City and shall
provide satisfactory evidence that Consultant has complied with all insurance
requirements. Renewal certificates shall be provided to City prior to the expiration
date of any of the required policies. City will not be obligated, however, to review
such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or
other evidence of insurance, or to advise Consultant of any deficiencies in such
documents and receipt thereof shall not relieve Consultant from, nor be deemed a
waiver of, City's right to enforce the terms of Consultant's obligations hereunder. City
reserves the right to examine any policy provided for under this paragraph.
p. Effect of Consultant's Failure to Provide Insurance.If Consultant fails to provide
the specified insurance, then Consultant will defend, indemnify and hold harmless the
City, the City's officials, agents and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) to the extent
necessary to afford the same protection as would have been provided by the specified
insurance. Except to the extent prohibited by law, this indemnity applies regardless of
any strict liability or negligence attributable to the City (including sole negligence) and
regardless of the extent to which the underlying occurrence (i.e., the event giving rise
to a claim which would have been covered by the specified insurance) is attributable to
the negligent or otherwise wrongful act or omission (including breach of contract) of
Consultant, its subcontractors, agents, employees or delegates. Consultant agrees
that this indemnity shall be construed and applied in favor of indemnification.
Consultant also agrees that if applicable law limits or precludes any aspect of this
indemnity, then the indemnity will be considered limited only to the extent necessary to
comply with that applicable law. The stated indemnity continues until all applicable
statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require
Consultant to:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from
Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
11. Indemnification. Consultant will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages,
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costs and expenses, including a reasonable amount as and for its attorney's fees paid,
incurred or for which it may be liable resulting from any breach of this Agreement by
Consultant, its agents, contractors and employees, or any negligent or intentional act or
omission performed, taken or not performed or taken by Consultant, its agents,
contractors and employees, relative to this Agreement. City will defend, indemnify and
hold Consultant harmless from and against any loss for injuries or damages arising out
of the negligent acts of the City, its officers, agents or employees.
12. Ownership of Documents. All plans, diagrams, analyses, reports and information
generated in connection with the performance of the Agreement ("Information") shall
become the property of the City, but Consultant may retain copies of such documents as
records of the services provided. The City may use the Information for its purposes and
the Consultant also may use the Information for its purposes. Use of the Information for
the purposes of the project contemplated by this Agreement ("Project") does not relieve
any liability on the part of the Consultant, but any use of the Information by the City or
the Consultant beyond the scope of the Project is without liability to the other, and the
party using the Information agrees to defend and indemnify the other from any claims or
liability resulting therefrom.
13. Non-Discrimination. During the performance of this Agreement, the Consultant shall
not discriminate against any employee or applicants for employment because of race,
color, creed, religion, national origin, sex, marital status, status with regard to public
assistance, disability, sexual orientation or age. The Consultant shall post in places
available to employees and applicants for employment, notices setting forth the provision
of this non-discrimination clause and stating that all qualified applicants will receive
consideration for employment. The Consultant shall incorporate the foregoing
requirements of this paragraph in all of its subcontracts for program Services, and will
require all of its subcontractors for such Services to incorporate such requirements in all
subcontracts for program Services. The Consultant further agrees to comply with all
aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title
VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990.
14. Compliance with Laws and Regulations. In providing services hereunder, the
Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the
provisions of services to be provided. Any violation of statutes, ordinances, rules and
regulations pertaining to the services to be provided shall constitute a material breach of
this Agreement and entitle the City to immediately terminate this Agreement
15. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall
be in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with
the American Arbitration Association and the other party. No arbitration or legal or
equitable action may be instituted for a period of 90 days from the filing of the request for
mediation unless a longer period of time is provided by agreement of the parties. Cost
of mediation shall be shared equally between the parties. Mediation shall be held in the
City of Prior Lake unless another location is mutually agreed upon by the parties. The
parties shall memorialize any agreement resulting from the mediation in a mediated
settlement agreement, which agreement shall be enforceable as a settlement in any
court having jurisdiction thereof.
Page 6 of 8
costs and expenses, including a reasonable amount as and for its attorney's fees paid,
incurred or for which it may be liable resulting from any breach of this Agreement by
Consultant, its agents, contractors and employees, or any negligent or intentional act or
omission performed, taken or not performed or taken by Consultant, its agents,
contractors and employees, relative to this Agreement. City will defend, indemnify and
hold Consultant harmless from and against any loss for injuries or damages arising out
of the negligent acts of the City, its officers, agents or employees.
12. Ownership of Documents. All plans, diagrams, analyses, reports and information
generated in connection with the performance of the Agreement ("Information") shall
become the property of the City, but Consultant may retain copies of such documents as
records of the services provided. The City may use the Information for its purposes and
the Consultant also may use the Information for its purposes. Use of the Information for
the purposes of the project contemplated by this Agreement ("Project") does not relieve
any liability on the part of the Consultant, but any use of the Information by the City or
the Consultant beyond the scope of the Project is without liability to the other, and the
party using the Information agrees to defend and indemnify the other from any claims or
liability resulting therefrom.
13. Non-Discrimination. During the performance of this Agreement, the Consultant shall
not discriminate against any employee or applicants for employment because of race,
color, creed, religion, national origin, sex, marital status, status with regard to public
assistance, disability, sexual orientation or age. The Consultant shall post in places
available to employees and applicants for employment, notices setting forth the provision
of this non-discrimination clause and stating that all qualified applicants will receive
consideration for employment. The Consultant shall incorporate the foregoing
requirements of this paragraph in all of its subcontracts for program Services, and will
require all of its subcontractors for such Services to incorporate such requirements in all
subcontracts for program Services. The Consultant further agrees to comply with all
aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title
VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990.
14. Compliance with Laws and Regulations. In providing services hereunder, the
Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the
provisions of services to be provided. Any violation of statutes, ordinances, rules and
regulations pertaining to the services to be provided shall constitute a material breach of
this Agreement and entitle the City to immediately terminate this Agreement
15. Mediation. Each dispute, claim or controversy arising from or related to this agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Unless the parties agree otherwise, the mediation shall
be in accordance with the Commercial Mediation Procedures of the American Arbitration
Association then currently in effect. A request for mediation shall be filed in writing with
the American Arbitration Association and the other party. No arbitration or legal or
equitable action may be instituted for a period of 90 days from the filing of the request for
mediation unless a longer period of time is provided by agreement of the parties. Cost
of mediation shall be shared equally between the parties. Mediation shall be held in the
City of Prior Lake unless another location is mutually agreed upon by the parties. The
parties shall memorialize any agreement resulting from the mediation in a mediated
settlement agreement, which agreement shall be enforceable as a settlement in any
court having jurisdiction thereof.
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i
16. Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
17. Services Not Provided For. No claim for services furnished by the Consultant not
specifically provided for herein shall be honored by the City.
18. Severability. The provisions of this Agreement are severable. If any portion hereof is,
for any reason, held by a court of competent jurisdiction to be contrary to law, such
decision shall not affect the remaining provisions of this Agreement.
i
19. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof. Any alterations,
amendments, deletions, or waivers of the provisions of this Agreement shall be valid
only when expressed in writing and duly signed by the parties, unless otherwise
provided herein.
20. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall
not affect, in any respect, the validity of the remainder of this Agreement.
21. Governing Law. This Agreement shall be controlled by the laws of the State of
Minnesota.
22. Conflicts. No salaried officer or employee of the City and no member of the Council of
the City shall have a financial interest, direct or indirect, in this Agreement. The violation
of this provision renders the Agreement void.
23. Counterparts, This Agreement may be executed in multiple counterparts, each of
which shall be considered an original.
Executed as of the day and year first written above.
CIT F lA
M o
rank Boyles, y Ma ager
WS D A TES
y: Jay Kn , PE
Its: Vice P sident/Mun cipal Group Manager
Page 7 of 8
Exhibit A
Scope of Services
General Director of Public Works/City Engineer Duties to be provided by Jason Wedel:
1. Works approximately 40 hours per week including appearing at City Council Meetings. Generally the
work will occur Monday through Friday from 7:00 a.m. to 3:30 p.m. adjusted as needed by agreement
of Jason Wedel and the City Manager.
2. Acts in a department head capacity for the Public Works and Engineering Department including
planning; coordinating; supervising; and evaluating programs, plans, services, staffing, equipment,
infrastructure, and maintenance.
3. Evaluates public works needs and formulates short-and long-range plans to meet needs in all areas
of responsibility, including streets, water, sewer, drainage, lighting, park maintenance, building
maintenance, vehicles, and equipment for the City.
4. Determines the need for preliminary studies and reviews all preliminary studies for compliance with
ordinances, comprehensive plans, engineering standards, and financial guidelines.
5. Acts as a liaison between the City Council and Public Works projects. Regularly attends City
meetings including City Council and City Council Work Sessions.
6. Prepares annual departmental budgets and CIP and monitors expenditures.
7. Acts as City liaison and City representative with other communities and county, state, and federal
agencies.
8. Provides advice and recommendations to the City Manager and other City departments and staff,
reviews proposals submitted by management staff and makes appropriate comments and
suggestions.
9. Works with outside individuals/groups involved in studies affecting City services and coordinates
special projects and studies.
10. Develops and implements procedures for effective operation of the Public Works Department
consistent with City policies and relevant laws, rules, and regulations and implements Council
directives.
11. Makes public presentations and deals with the public on an individual basis.
12. Supervises staff either directly or through subordinate supervisors and oversees operations to assure
the desired level and quality of service is being provided.
13. Plans, directs, coordinates and supervises the engineering operations for the construction and
reconstruction of municipal street system.
14. Directs and supervises preliminary investigation, design and completion of plans and specifications
and assessments to provide accurate information for implementation and optimum utilization of
dollars budgeted for each project.
15. Ensures that project costs, schedules and other contractual terms are effectively monitored, including
all project change orders and budget.
16. Prepares plans, specifications, bid advertisements, contracts, deeds and easements.
17. Responsible for the accurate and timely calculation and preparation of assessment rolls for projects.
18. Ensures the accuracy of all project plans and conformance with City design standards and policies.
General Engineering Duties related to street reconstruction projects to be provided by WSB under the direction of
Jason Wedel:
1. Wetland delineations and reports
2. Topographic survey
3. Feasibility reports
4. Construction plans and specifications
5. Material testing
6. Construction staking
7. Construction observation
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First Amendment to Agreement for Professional Engineering Services
This First Amendment to Agreement for Professional Engineering Services
(“Amendment”) is made this 5th day of November, 2018 by and between the City of Prior Lake,
Minnesota (hereinafter "City"), whose business address is 4646 Dakota Street SE, Prior Lake,
MN 55372, and WSB and Associates, a Minnesota Corporation (hereinafter "Consultant")
whose business address is 540 Gateway Blvd, Suite 100, Burnsville, MN 55337.
WHEREAS, the City and Consultant entered into that certain agreement for Professional
Engineering Services dated January 8, 2018 (“Contract”).
WHEREAS, the Contract remains in effect until terminated by the parties.
WHEREAS, the City and Consultant desire to update the compensation for services provided by
the Contract.
NOW, THEREFORE, in consideration of the forgoing recitals and for other good, valuable and
fair consideration, the receipt and sufficiency of which is hereby acknowledged the parties agree
as follows:
1. Compensation for Services. The compensation for Director Services is updated from
$18,400 to $19,000 to be effective as of January 1, 2019.
2. Contract Terms. All other terms of the Contract remain in full force and effect.
IN WITNESS HEREOF, the parties have executed this Amendment as of the date first written
above.
CITY OF PRIOR LAKE
__________________________ ___ _____
Kirt Briggs, Mayor
______________________________ _____
Frank Boyles, City Manager
WSB AND ASSOCIATES
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By: Jay Kennedy, PE
Its: Vice President/Municipal Group Manager