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HomeMy WebLinkAbout09 10 2018 EDA Minutes Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 Economic Development Authority Meeting Minutes September 10, 2018 1. CALL TO ORDER PRESIDENT CHROMY called the meeting to order at 4:00 p.m. Present were Chromy, Sheehan-Kerber and Briggs. Also present were Executive Director Boyles, Community Development Director McCabe, Planner Schwabe, Dan Stanley and Larry Raasch. 2. APPROVAL OF AGENDA MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER, TO APPROVE THE AGENDA. Ayes by Chromy, Sheehan-Kerber and Briggs. The motion carried 3-0. 3. APPROVAL OF MEETING MINUTES A. August 13, 2018 MOTION BY SHEEHAN-KERBER, SECONDED BY BRIGGS, TO APPROVE THE AUGUST 13, 2018 MEET- ING MINUTES AS WRITTEN. Ayes by Chromy, Sheehan-Kerber and Briggs. The motion carried 3-0. 4. CONSENT AGENDA A. Development Update (08/31/2018) MOTION BY BRIGGS, SECONDED BY CHROMY, TO APPROVE THE CONSENT AGENDA. Ayes by Chromy, Sheehan-Kerber and Briggs. The motion carried 3-0. 5. REMOVED CONSENT AGENDA ITEMS None 6. PRESENTATIONS None 7. PUBLIC HEARING No Public Hearings 8. OLD BUSINESS A. Development Assistance Request MCCABE introduced Dan Stanley and Larry Raasch, on behalf of the property owner, SR Property Development LLC. He explained that the representatives attended the August 13, 2018 EDA meeting to request financial assistance for construction of a retaining wall and soil correction costs. After discussing the request, the EDA requested this item be continued to their next meeting. MCCABE updated members that since the last meeting, Stanley and Raasch have revised their request to include retaining wall or soil correction costs. SHEEHAN-KERBER questioned if soil remediation was necessary on the neighboring parcels in the Deerfield Business Park. STANLEY shared that the subject parcel is adjacent to the wet area, whereas the other parcels were not, therefore they required minimal soil corrections. 2 CHROMY questioned if trees would need to be removed as part of this project. STANLEY stated that they received a Variance to move the building closer to the road in an effort to preserve trees. BRIGGS questioned what fraction of the estimate is for the retaining wall. MCCABE stated that the soils corrections estimate is $37,131 ($24,888 in the building pad and $12,243 elsewhere on the lot) and that the retaining wall costs are above and beyond that figure. CHROMY shared that assistance for soil remediation may be appropriate. BRIGGS stated that financial assistance for soil corrections with a not to exceed amount may be an item that the EDA would consider. MCCABE stated that Commissioner Braid contacted him earlier in the day since he was not able to attend the meeting. Mr. Braid indicated a minimal amount of financial support for soil corrections and encouraged the EDA to specify timeframes for the project to be completed if they chose to provide financial assistance. STANLEY stated that they would like to begin construction yet this fall; although, next spring is a possibility. BOYLES shared that the EDA has the option to place a work completion deadline on the soil corrections if they choose. BRIGGS questioned a reasonable deadline for work completion in 2019. STANLEY explained that due to road restrictions, they work would likely not be able to commence with major construction until May. MCCABE questioned when the EDA would be comfortable with making payment. BOYLES suggested issuing payment after the issuance of a Certificate of Occupancy. MCCABE stated that fees would be collected at the time of Building Permit issuance which provides assurance as to the commitment to the project. CHROMY stated that another option would be to issue 50% of the assistance at the beginning of the project and 50% at the issuance of the Certificate of Occupancy. STANLEY proposed partial payment upon completion of the soil correction work and the remainder of the ass is- tance at the issuance of a Certificate of Occupancy. MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER TO APPROVE A RESOLUTION APPROVING FI- NANCIAL ASSISTANCE FROM THE EDA SPECIAL REVENUE FUND FOR ACTUAL AMOUNT OF SOIL COR- RECTION COSTS, NOT TO EXCEED $37,131, WITH 50% OF COSTS TO BE PROVIDED AT THE COMPLE- TION OF SOIL CORRECTION WORK AND THE REMAINING 50% OF COSTS TO BE PROVIDED UPON IS- SUANCE OF A CERTIFICATE OF OCCUPANCY AT 17098 ADELMANN STREET SE IF CERTIFICATE OF OCCUPANCY IS ISSUED ON OR BEFORE DECEMBER 31, 2019. Ayes by Chromy, Sheehan-Kerber and Briggs. The motion carried 3-0. 3 9. NEW BUSINESS A. Resolution to Approve the Proposed 2019 EDA Tax Levy and Budget MCCABE provided an overview of th 2018 budget and proposed draft 2019 budget. MCCABE shared that Commissioner Braid is in support of increasing the EDA Levy from $140,000 to $150,000 in an effort to build reserve funds. BRIGGS stated that he would support elevating the EDA levy. SHEEHAN-KERBER questioned if this is for one year or for future years. MCCABE clarified that this is for one year. He shared that a large portion of the levy is for 50% personnel support for the Community Development Director and City Planner positions. SHEEHAN-KERBER stated that an increase of $10,000 is a fiscally responsible action. Discussion ensued regarding revenues and expenditures, Scott County First Stop Shop, and Technology Village. MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER TO APPROVE A RESOLUTION APPROVING THE 2019 EDA TAX LEVY OF $150,000 AND EDA BUDGET OF $150,227. Ayes by Chromy, Sheehan-Kerber and Briggs. The motion carried 3-0. 10. OTHER BUSINESS A. Staff Updates SCHWABE shared that Staff has engaged Designwrite Studios, LLC to develop the Economic Development web- site and that a subcommittee has been created from the BEC to develop content for the site. Staff is anticipating completion of the website at the end of October. BRIGGS stated that aerial photography of the community obtained from a drone fly-over would be a great addition to the website. MCCABE shared an overview of recent commercial activity in Prior Lake. B. Commissioner Comments CHROMY shared that Mike McGuire and he had a nice meeting with representatives of the VFW to discuss potential downtown redevelopment opportunities. BRIGGS stated that continuing to support those engaged in conversations with potential redevelopment opportu- nities would be important. SHEEHAN-KERBER stated that the collaborative, brain-storming approach that was used was the right approach for the discussion. Discussion ensued. The EDA directed Staff to and Chromy to continue discussions with downtown property owners about future re- development options and potentially identify acquisition opportunities for the EDA to consider. 4 CHROMY suggested EDA Members, City Councilor’s and Advisory Committee members should feel encouraged to attend Open Houses and Ribbon Cuttings when the opportunity occurs. MCCABE shared that he requested the Chamber of Commerce include the members of the City Council, EDA and BEC on their newsletter distribution so all are aware of these types of events. BRIGSS suggested the EDA consider fiber optic connections in certain developments as an effort to attract and retain businesses suggesting the possibility of public/private partnerships as a differentiator. SHEEHAN-KERBER questioned where in Prior Lake fiber currently exists. BOYLES explained the locations of existing fiber in the community. BOYLES suggested inviting Nuvera (formerly Integra) and Mediacom to a future EDA meeting to discuss fiber within our community and future opportunities. The EDA directed Staff to contact Nuvera and Mediacom and invite them to attend future EDA meetings to discuss fiber and review our current fiber coverage. C. Construction Projects Business Impact Game Plan MCCABE shared that the City is working with Scott County and the Methodist Church regarding right -of-way acquisition related to the CSAH 21/TH 13 improvement project. BRIGGS stated that he attended a ribbon cutting and open house at Blahnik Law Office last week and they were very gracious hosts. 11. ADJOURNMENT MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER TO ADJOURN THE MEETING. With all in favor, the meeting adjourned at 5:19 p.m. Ayes by Chromy, Sheehan-Kerber and Briggs. The motion carried 3-0. ___________________________ Frank Boyles, Executive Director