HomeMy WebLinkAbout18-186 Telephone System Study
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-186
A RESOLUTION APPROVING A PHASE 1 REPORT FROM ELERT AND ASSOCIATES
RECOMMENDING REPLACEMENT OF THE CITY’S TELEPHONE SYSTEMS AND
AUTHORIZING THE CITY MANAGER TO ENTER INTO THE CITY’S STANDARDIZED
CONTRACT TO COMPLETE A PHASE 2 STUDY WHICH WOULD CULMINATE IN THE
PREPARATION OF A RFP, SOLICITATION, EVALUATION AND RECOMMENDATION BY
ELERT AND ASSOCIATE FOR A REPLACEMENT TELEPHONE SYSTEM
Motion By: McGuire Second By: Thompson
WHEREAS, Over the last 13 years telephone systems have been purchased and installed in
the city’s seven public buildings; and
WHEREAS, The telephone systems are in excess of 10 years old and are no longer supported
by the manufacturer; and
WHEREAS, The telephone systems are experiencing breakdowns which affect the operation of
the entire system or components thereof; and
WHEREAS,
Elert and Associates has prepared a phase I study in which they recommend
replacement of the various telephone systems; and
WHEREAS,
A phase II study would result in the preparation of a Request for Proposal to
receive quotes on both a hosted and premise system with software features and
hardware tailored to the business communication needs of various city employees;
and
WHEREAS,
The phase II study is not to cost more than $5,750.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The phase I study and its recommendations are hereby approved.
3. The city staff is directed to resolve the total estimated purchase cost differences between
Elert and Associates and another provided by a city council member.
4. The staff is hereby authorized to proceed with the completion of the phase II study for
consideration by the city council at a cost not to exceed $5,750.
Passed and adopted by the Prior Lake City Council this 19th day of November 2018.
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☒ ☒ ☒ ☒ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☒
2
______________________________
Frank Boyles, City Manager