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Home My WebLink About4 October 22 2018 Planning Commission Meeting Minutes - Draft 1 PRIOR LAKE PLANNING COMMISSION MINUTES Monday, October 22, 2018 1. Call to Order and Pledge of Allegiance: Commissioner Tieman called the Monday, October 22, 2018 Prior Lake Planning Commission meeting to order at 6:00 p.m. Those present were Commissioners Dave Tieman, William Kallberg, Dan Ringstad, Jason Tschetter and Liaison Zach Braid; Absent were Bryan Fleming. Also present were Assistant City Engineer Nick Monserud, Development Director Casey McCabe, City Planner Jeff Matzke, City Planner Amanda Schwabe and Community Development Services Assistant Sandra Woods. 2. Approval of Agenda: MOTION BY KALLBERG, SECONDED BY TSCHETTER TO APPROVE THE MONDAY, OCTOBER 22, 2018 PRIOR LAKE PLANNING COMMISSION AGENDA. VOTE: Ayes by Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. 3. Approval of Monday, October 8, 2018 Meeting Minutes: MOTION BY RINGSTAD, SECONDED BY TSCHETTER TO APPROVE THE MONDAY, OCTOBER 8, 2018 PRIOR LAKE PLANNING COMMISSION MEETING MINUTES. VOTE: Ayes by Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. 4. Public Hearings: A. PDEV18-000037 – Knotty Oar Marina – 15862 Eagle Creek Avenue NE – Variance – Thane Tande of Knotty Oar Marina Corporation is requesting variance for a reduced setback to the Ordinary High Water (OHW) and side yard to allow the replacement of a failing retaining wall. The property is located at 15862 Eagle Creek Avenue NE just off Eagle Creek Avenue NE, between upper and lower Prior Lake in the R-2 SD (Low Density Shoreland) Zoning District. PID: 250320230. Planner Schwabe: Introduced a public hearing to consider approval of a resolution approving variances from the minimum lake setback and minimum side yard setback at approximately 3 inches from the property line for the base block with the top block extending at approximately 2 feet from the property line for the replacement of two failing retaining walls with a single retaining wall on the property located at 15862 Eagle Creek Avenue NE. She explained the history, current circumstances, issues, and recommended a motion. She presented a resolution, location map, narrative and a survey of construction limits dated October 3, 2018. Commission Comments/Questions: Tschetter: Questioned gravel being defined as impervious surface. Planner Schwabe: Explained gravel is non-porous and is defined as impervious surface in Prior Lake. Tschetter: Mentioned the height of the current walls. He said if a wall was four feet or less, and not considered a structure then it wouldn’t need a variance process, correct? Planner Schwabe: Replied correct. She explained requirements for this projects wall height and stated it is in the shoreland district. She mentioned additional information may be asked for at the building inspection level. Ringstad: Asked if there was any concerning feedback from the Grainwood Homeowner’s Association. He clarified that there was no one in the audience tonight. Planner Schwabe: Responded that she was not contacted after the notice went out and there have been no calls into the Community Development Department since the notice was distributed. Kallberg: Asked for a diagram or view of what the finished wall will look like. 2 Planner Schwabe: Replied she doesn’t have a rendering of this property’s wall block; however, does have information on the reconstruction product proposed to be used. She presented the product on the overhead televisions. Assistant City Engineer Monserud: Mentioned the proposed wall will represent the newly installed walls on CSAH 21, lower in height; but, a similar type block. Planner Schwabe: Pointed out and explained the coloring and dimension of the block. Tieman: Asked about the standard four-foot height fence. Assistant City Engineer Monserud: Explained the requirement/general policy of any wall over four feet with regards to a barrier. Applicant Comments: None. MOTION BY TSCHETTER, SECONDED BY KALLBERG TO OPEN FOR PUBLIC HEARING ON AGENDA ITEM 4A AT 6:21 P.M. VOTE: Ayes by Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. Public Comment: None. MOTION BY TSCHETTER, SECONDED BY KALLBERG TO CLOSE FOR PUBLIC HEARING ON ITEM 4A AT 6:22 P.M. VOTE: Ayes by Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. Commission Comments/Questions: Tschetter: Appreciated the applicants efforts to inform the neighbors. He shared his concern about lot lines. He agrees this is a pre-existing condition and is a key challenge. He stated he has no reason to object this variance. Ringstad: Stated he agrees with Commissioner Tschetter and commented on the zero-lot line, neighborhood notice, applicant provided letter and a necessary improvement. He said this clearly meets the five definitions required for a variance request. He commented on this marina being a lifeblood for the community and believes this is a terrific improvement. He stated he will be supporting this variance. Kallberg: Commented on the replacement need of the wall, structural integrity of the interlocking block, collapsed walls, height, type of block and differences in today’s engineering. He stated he has no issues with this variance. Tieman: Stated he supports the variance, it meets the five variance criteria and is a nice improvement for the property. He said he is in favor of this variance. MOTION BY TSCHETTER, SECONDED BY KALLBERG TO RECOMMEND APPROVAL OF A RESOLUTION APPROVING VARIANCES FROM THE MINIMUM LAKE SETBACK AND MINIMUM SIDE YARD SETBACK FOR THE REPLACEMENT OF TWO FAILING RETAINING WALLS ON A PROPERTY IN THE R-2 SD (MEDIUM DENSITY RESIDENTIAL SHORELAND) ZONING DISTRICT SUBJECT TO CONDITIONS. VOTE: Ayes by Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. 5. Old Business: No Old Business. 6. New Business: A. 2018 Accomplishments and 2019 Goals – Consider approving a list of the top three Planning Commission’s 2018 Accomplishments and 2019 Goals. 3 Planner Matzke: Introduced a consideration approving a list of the Planning Commission’s 2018 accomplishments and 2019 goals. He explained the history, current circumstances, issues, and recommended a motion. Commission Comments/Questions: Tieman: Thanked Planner Matzke for the goal and accomplishments review. Tschetter: Commented on additional joint learning sessions and shared examples of good opportunities to add context to the work we do, including SMSC joint meetings and SCALE Events. Ringstad: Said he agrees with the list and Commissioner Tschetter’s comments. He said it looks complete for 2018 and promising for 2019. Kallberg: Mentioned he has the same thoughts regarding SCALE joint meetings. He commented on an official liaison and asked if it is possible to have similar connection with SCALE as City Council does. Planner Matzke: Replied we could explore this with the City Council and their thoughts on pursing the same connection with SCALE for Planning Commission in 2019. MOTION BY TSCHETTER, SECONDED BY RINGSTAD TO APPROVE THE 2018 ACCOMPLISHMENTS AND 2019 GOALS. VOTE: Ayes by Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. ANNOUNCEMENTS • Monday, November 19, 2018 5-7 P.M. o Accomplishments and Goals o Annual Advisory Board Committee Meeting o Invite from an email sent from Ann Schroeder o Presentation by Fleming • Tuesday, November 13, 2018 o Next Planning Commission Meeting o No agenda items as of right now ▪ Maybe cancelled • Should know by next Monday, October 29, 2018 • Monday, October 15 o City Council Meeting o Approved the reappointments to the Planning Commission ▪ Commissioner Kallberg ▪ Commissioner Tieman ▪ • Reappointments on next Planning Commission Meeting in November 2018. o Chairmen o Vice Chairmen 7. Adjournment: MOTION BY TSCHETTER, SECONDED BY KALLBERG TO ADJORN THE MONDAY, OCTOBER 22, 2018 PLANNING COMMISSION MEETING AT 6:39 P.M. VOTE: Ayes by Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. Sandra Woods, Community Development Services Assistant.