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Home My WebLink About4A 11 19 2018 City Council Minutes1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES November 16, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson and Braid, City Manager Boyles, City Attorney Schwarzhoff, Finance Director Erickson, Police Chief Elliott, Fire Chief Steinhaus, Community Development Director McCabe, Public Works Director/City Engineer Wedel and Executive Assistant Schroeder. PUBLIC FORUM Mayor Briggs reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Mark Kess, 16961 Willow Lane SW: Noted he wrote a letter to the editor of the PL American in August regarding the poor internet service in Prior Lake. Stated he researched and contacted available internet companies who all stated they do not have service in Prior Lake. Explained he has purchased the most expensive router to ensure the fastest internet but there is still no im- provement. Requested the council to try and drive more competition in the city. Lowell Rieck, 3526 Willow Beach Street SW: Stated the Sycamore project filtration system that goes across his property has not been mowed or up-kept. Noted the city said they mowed it once but he has never seen anyone out there. Added the filtration system is working well but there are a lot of weeds making it look like a weed pile. Suggested it gets mowed in the spring with different plants for a better-looking natural grass area. Briggs: Asked City Manager Boyles to comment regarding resident concerns. Boyles: Noted Rieck came to the end of the last council meeting regarding his filtration system issue. Stated the city has corresponded with Mrs. Rieck about the issue noting that it will have to be done next year. The e-mails represent a maintenance work commitment for next spring that the city has made on this topic Regarding the internet issue, it is being brought to the council at the December 3, 2018 work ses- sion at 5:00 p.m. to educate and receive direction from the council regarding the franchise agree- ments generally. He is welcome to attend and listen in. The city council may decide to conduct an evaluation of cable TV under the terms of the franchise agreements. APPROVAL OF AGENDA MOTION BY BRIAD, SECOND BY THOMPSON TO APPROVE THE AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒☒☒☐☒ Nay ☐☐☐☐☐ DRAFT 11 19 2018 City Council Meeting Minutes 2 Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE THE MINUTES OF THE NO- VEMBER 05, 2018 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. MOTION BY BRAID, SECOND BY MCGUIRE TO APPROVE THE MINUTES OF THE NOVEM- BER 13, 2018 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of Building Permit Summary Report 5C. Consider Approval of Animal Control Services Report 5D. Consider Approval of Fire Department Report 5E. Consider Approval of Police Department Report 5F. Consider Approval of Resolution 18-179 Entering into the City's Standardized Contract for Custodial Services and Authorizing the Mayor and City Manager to Execute the Docu- ment on Behalf of the City 5G. Consider Approval of Resolution 18-180 and 18-181 Authorizing the Mayor and City Manager to Execute a Limited Use Permit and a Cooperative Construction Agreement with MnDOT for Pedestrian Trail Along TH 13 from Five Hawks Avenue to Anna Trail 5H. Consider Approval of Resolution 18-182 Authorizing the Deferral of Special Assess- ments for Jerome Elias 5I. Consider Approval of Resolution 18-183 Authorizing the Purchase of a Replacement Tanker Truck for the Prior Lake Fire Department 5J. Consider Approval of Resolution 18-184 Authorizing a Pension Increase for the Prior Lake Fire Department Firefighters Relief and Pension Association DRAFT 11 19 2018 City Council Meeting Minutes 3 MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. Braid: Noted on agenda item 5L regarding the tanker is needed primarily to provide services to Spring Lake and Credit River Townships. Making the purchase this year will save Prior Lake tax payers almost $70,000. Stated there are many firefighters in the chamber tonight and wanted to thank them for all they do for the community. Briggs: Stated the tanker replacement came upon the council quicker than it was planned in 2020 but the service issues that tanker has cannot be ignored. Thanked the firefighters for their service and hopes the approval of agenda item 5J will provide an additional retainage tool. Noted the importance of trails in the city and with agenda item 5G approved it will fill a trail gap on Highway 13. PRESENTATIONS 6A New Officer Investiture Ceremony Police Chief Elliott presented on this agenda report dated November 19, 2018. Briggs: Read the oath of office to Police Officer Matthew Beehler. Beehler: Thanked the council for the opportunity and looks forward to a long successful career at Prior Lake. RECESS Briggs: Called a recess at 7:25 p.m. allowing for photos in the chamber. RECONVENE Briggs: Reconvened the meeting at 7:28 p.m. PUBLIC HEARINGS No Public Hearings Scheduled OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of a Phase 1 Report from Elert and Associates Recommending Re- placement of the City’s Telephone Systems and Authorizing the City Manager to Enter into the City’s Standardized Contract to Complete a Phase 2 Study which would Culmi- nate in the Preparation of an RFP, Solicitation, Evaluation and Recommendation by Elert and Associate for a Replacement Telephone System DRAFT 11 19 2018 City Council Meeting Minutes 4 City Manager Boyles presented on this agenda report dated November 19, 2018. Braid: Stated he struggled with this phone system in our budget but supports the process to get a request for proposal. Asked councilors if the additional information provided should be dis- cussed before we move forward. McGuire: Suggested staff should consider the additional information as they move forward. Agreed with Braid’s comments. Briggs: Thanked Councilor Burkart for his additional information and it calls to question the rea- soning for a difference. Requested Boyles to clarify the resolution that council can act upon. Boyles: Explained staff will talk with Elert and Associates to explain the difference in costs and that staff will proceed with phase II of the project not to exceed $6,000. MOTION BY MCGUIRE, SECOND BY THOMPSON APPROVING RESOLUTION 18-186 FOR A PHASE 1 REPORT FROM ELERT AND ASSOCIATES RECOMMENDING REPLACEMENT OF THE CITY’S TELEPHONE SYSTEMS AND AUTHORIZING THE CITY MANAGER TO ENTER INTO THE CITY’S STANDARDIZED CONTRACT TO COMPLETE A PHASE 2 STUDY WHICH WOULD CULMINATE IN THE PREPARATION OF A RFP, SOLICITATION, EVALUATION AND RECOMMENDATION BY ELERT AND ASSOCIATE FOR A REPLACEMENT TELEPHONE SYS- TEM VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. 9B Consider Approval of a Resolution Authorizing the Mayor and City Manager to Exe- cute a Standardized materials and Labor Contract for Demolition and Abatement Ser- vices Community Development Director McCabe presented on this agenda report dated November 19, 2018. Braid: Noted we have talked about this building in the past and it is necessary to demolish the building for the development of downtown. Briggs: Stated this demolition kicks off the road construction for Highway 13/County Road 21 road construction to occur in 2019. Asked staff to invite the EDA and Planning Commissioners to be at the demolition to kick this off. MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE RESOLUTION 18-185 AUTHORIZ- ING THE MAYOR AND CITY MANAGER TO EXECUTE A STANDARDIZED MATERIALS AND LABOR CONTRACT FOR DEMOLITION AND ABATEMENT SERVICES DRAFT 11 19 2018 City Council Meeting Minutes 5 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. McGuire: Stated he goes way back with this building and it has a long history. Thompson: Asked what they are doing with the bank vaults. McCabe: Responded that will be up to the contractor. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES Briggs: Explained there is a budget video that he encourages residents to view. Noted the new restaurant in downtown, PLate, has opened. Wished all a wonderful Thanksgiving. Stated the council spent two hours with the advisory committees hearing about the goals completed in 2018 and what is to come in 2019. Thanked them for all that the commissioners and members do for the City of Prior Lake. OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update - Public Works Director/City Engineer Wedel provided an update. ADJOURNMENT With no further business brought before the Council, a motion was made by Thompson and se- conded by McGuire to adjourn. The motion carried and the meeting adjourned at 7:56 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. _______________________ Frank Boyles, City Manager