HomeMy WebLinkAbout5B Emergency Siren Contract Extension Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: DECEMBER 3, 2018
AGENDA #: 5B
PREPARED BY: MARK ELLIOTT, POLICE CHIEF
PRESENTED BY: MARK ELLIOTT
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION APPROVING THE EMERGENCY
SIREN PREVENTIVE MAINTENANCE CONTRACT WITH READY WATT
ELECTRIC FOR 2019-2022 AND AUTHORIZING THE MAYOR AND CITY
MANAGER TO EXECUTE THE SAME
GOAL AREA AND
OBJECTIVE:
Public Safety
4. Ensure a safe and quality-built environment.
DISCUSSION: Introduction
We received a quote for an extension for the next 4 years for maintenance on the
city’s 15 emergency civil defense sirens. The emergency sirens provide alerts on
severe storm and tornado warnings. The sirens are an important part of the city’s
emergency management plan.
History
Ready Watt has provided responsive service and thorough inspections over the
past several years. Their thorough inspections have allowed us to repair what is
needed, while delaying unnecessary replacement, while at the same time
identifying necessary replacement and upgrade parts.
Current Circumstances
The City has 15 emergency sirens. These sirens are in the city CIP for
replacement on regularly scheduled intervals. Through regular and proper
preventive maintenance, the service life should be extended and allow for cost
savings. Replacement costs are $18,000 each, so the preventive maintenance
costs each year are less than half the cost of replacement of one siren.
ISSUES: The city contracts this sort of work rather than utilize city employees to save
money and assure that the specialists are available to keep the equipment
functioning during emergencieas.
FINANCIAL
IMPACT:
The cost of the extension ($8025 annually) is the same as we currently pay with
no increase during the four-year extension period.
ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve a resolution
entering into agreement with Ready Watt for the four-year contract
extension.
2. Motion and second to remove this item from the consent agenda for
additional discussion
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
A RESOLUTION APPROVING THE EMERGENCY SIREN PRREVENTIVE MAINTENANCE
CONTRACT WITH READY WATT ELECTRIC FOR 2019-2022 AND AUTHORIZING THE
MAYOR AND CITY MANAGER TO EXECUTE THE SAME
Motion By: Second By:
WHEREAS, Preventive maintenance of the city’s 15 emergency sirens provides cost
effective and efficient way to maintain city infrastructure; and
WHEREAS, The City Council desires to continue receiving preventive maintenance
services for the Emergency Sirens; and
WHEREAS, The City desires to enter into a Standard City Contract for this purpose which
will not exceed $8025 annually in costs to maintain all 15 sirens.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute City’s standard contract for
the emergency siren preventive maintenance program for the period of January 1, 2019,
through December 31, 2022.
3.
PASSED AND ADOPTED THIS 3rd DAY OF DECEMBER 2018
VOTE Briggs McGuire Thompson Burkart Braid
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager