HomeMy WebLinkAbout12 13 2018 BEC Agenda Packet FULL Business Engagement Committee
Meeting Agenda
Thursday, December 13, 2018
7:30 a.m.
City Hall, Wagon Bridge Conference Room
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
1. Call to Order
2. Approval of Meeting Minutes
a. September 27, 2018
3. Old Business
a. Economic Development Website Update
b. Guide to the Commercial Development Process
c. Construction Customer Attraction Ideas
4. New Business
a. None
5. Other Business
a. EDA Meeting Update
b. Residential and Commercial Activity Update
c. Staff Update
d. Member Ideas/Recommendations
6. Next Regular Meeting Date
a. Thursday, January 24, 2019
7. Adjourn
1
4646 Dakota Street SE
Prior Lake, MN 55372
CITY OF PRIOR LAKE, MINNESOTA
BUSINESS ENGAGEMENT COMMITTEE
MEETING MINUTES – September 27, 2018
1. Call to Order
The meeting was called to order at 7:30 a.m. in the Wagon Bridge Conference Room at Prior Lake City Hall.
Members present: Kim Prchal, Stephanie Carroll, Jeff Petschl, Tim Marco, Thane Tande and Wade Larson. Staff
present: Casey McCabe and Amanda Schwabe.
2. Approval of Meeting Minutes a. August 30, 2018
MOTION BY PRCHAL and SECOND BY TANDE to approve the August 30, 2018 meeting minutes. Motion
adopted 4-0.
3. Old Business a. Economic Development Website Update
Schwabe provided an update as to the status of the economic development website. She shared that
Designwrite Studios will be providing a draft of the website later this week. The draft will be brought before
the sub-committee the week of October 1st for review and comment. It is anticipated to bring the final draft
to the BEC at their October meeting with a final version for the EDA in November.
4. New Business
a. Guide to the Commercial Development Process
Schwabe explained that the Economic Development website sub-committee was interested in updating
existing handouts and developing new handouts/guides for prospective business/property owners who are
looking to develop or redevelop property in a commercial district.
PRCHAL questioned if BEC members would be interested in researching area communities for examples
of development guides that Staff can use as a reference.
BEC members volunteered to research area communities and share details as to what components of the
guide(s) that they think would be most beneficial to prospective developers and/or business owners
navigating the City processes.
5. Other Business
a. EDA Meeting Update
MCCABE shared that the EDA approved a development assistance request for soil corrections at 17098
Adelmann Street SE.
MCCABE provided an overview of 2018 commercial activities to date.
MCCABE explained that he had provided contact information for BEC and EDA members to the Chamber
of Commerce for inclusion on ribbon cuttings/grand openings announcements. BEC members are
encouraged to attend these events if available.
b. Residential and Commercial Activity Update
BEC members received a copy of the residential and commercial activity update as of August 31, 2018. c. Staff Update
i. Downtown Design Guidelines
MCCABE shared that Staff is interested in reviewing and updating the Downtown Design
Guidelines. He stated that the current guidelines require multi-story buildings in the downtown area
and that recent projects have obtained variances to the height and building material requirements.
These projects been since been completed and have been well received. McCabe questioned
what level of interest the BEC would like to have in the review of the guidelines.
PETSCHL stated that change is good. He suggested adjusting the height regulations based on
the location of the property.
MARCO questioned what feedback the Planning Commission would be looking for.
MCCABE stated that the Planning Commission would be interested in hearing from the perspective
of business owners related to building heights, materials, signage, etc.
Based on feedback from members, Staff will work with the Planning Commission to revise
guidelines and provide a future update(s) to the BEC.
d. Member Ideas/Recommendations
PRCHAL questioned members on the ongoing business visits. She stated that she recently updated the
list and encouraged members to update the list of contact information and visit dates if visits have been
conducted and not yet recorded.
6. Next Meeting Date.
The next regular meeting of the BEC will be on Thursday, October 25, 2018 at 7:30 a.m.
7. Adjourn.
MOTION BY MARCO and SECOND BY CARROLL to adjourn the meeting. Motion adopted unanimously. The
meeting adjourned at 8:22 a.m.
Submitted by: Amanda Schwabe
4646 Dakota Street SE
Prior Lake, MN 55372
BUSINESS ENGAGEMENT COMMITTEE REPORT
MEETING DATE: December 13, 2018
AGENDA #: 3.a.
PREPARED BY:
Amanda Schwabe, Planner
AGENDA ITEM: ECONOMIC DEVELOPMENT WEBSITE UPDATE
DISCUSSION: Introduction
The creation of an Economic Development website is underway with support from the EDA,
engagement of a website vendor, formation of a subcommittee, content development and fina-
lization.
History
During the July 9, 2018 EDA meeting, the EDA directed staff to obtain quotes from web devel-
opment vendors for a separate economic Development website. Three quotes were received,
and the EDA directed Staff to engage a vendor. Designwrite Studios was engaged for this
project who then development website examples for review by the Economic Development
Website subcommittee. The Subcommittee met twice to discuss layout and content. Staff then
worked with Designwrite Studios to incorporate content and supporting documentation for the
website including, but not limited to photos and language.
Current Circumstances
Staff is working with Designwrite Studios to finalize the website, which is anticipated to go live
on January 1, 2019. The website can be viewed at http://146.66.64.115/~priorlak/. Prior to
going live, staff will participate in training, so information can be updated and simple modifica-
tions to pages can be completed in house if necessary in the future to meet the needs of the
EDA.
Conclusion
The Economic Development website is nearing completion and is expected to go live on Janu-
ary 1, 2019. ISSUES: None
ALTERNATIVES: Information only. RECOMMENDED MOTION: ATTACHMENTS:
Information only.
None
4646 Dakota Street SE
Prior Lake, MN 55372
BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: December 13, 2018 AGENDA #: 3.b. PREPARED BY: Casey McCabe, Community Development Director
AGENDA ITEM:
GUIDE TO THE DEVELOPMENT PROCESS
DISCUSSION: Introduction
One of the goals of the Economic Development website is to provide relevant information to assist
existing and new businesses, as well as developers, navigate City processes.
Current Circumstances
During the September BEC meeting, the topic of developing a guide for commercial and residential
development was discussed. The purpose of the document would be to provide information for
property owners, developers and contractors alike on the process for completing a construction or
development in Prior Lake. While the document will not address every development or building
permit scenario, at minimum it can provide detail as to stages of a project as they related to City
permitting requirements.
Conclusion
The attached DRAFT document was prepared by Community Development staff and is now being
reviewed by other departments within the city. BEC members should also review the document and
provide direction to staff related to additional information that should be included or comments on
how to make the document more helpful.
FINANCIAL
IMPACT:
None.
RECOMMENDED
MOTION:
Information only.
ATTACHMENTS: 1. DRAFT Guide to the Development Process
Page | 1
City of Prior Lake
Guide to the Development Process
This document is intended to guide residents, business owners and developers through the plan
submittal, review and approval process. All projects and sites differ and as such, this document
is not intended to provide a complete listing of all requirements and steps fo r all circumstances,
rather, to provide information about the necessary information and materials.
No matter what project you are proposing, big or small, it is recommended you contact a city
staff member early in the process to ensure your project submittal runs as smoothly as possible.
Prior Lake city staff is available to answer questions or provide assistance.
To schedule a site review meeting or if you have questions, please contact:
Casey McCabe, Community Development Director
cmccabe@cityofpriorlake.com
952-447-9815
Jeff Matzke, Planner
jmatzke@cityofpriorlake.com
952-447-9814
Amanda Schwabe, Planner
aschwabe@cityofpriorlake.com
952-447-9813
Al Ernste, Building Official
aernste@cityofpriorlake.com
952-447-9850
Page | 2
Development Process for Projects Not Requiring Zoning Action
Following is the procedure for developing property that does not require zoning action:
Step 1: Consult the community development staff to determine how the property you wish to
develop is zoned and what zoning standards apply. Approval of development on appropriately
zoned property could occur more quickly than development of property requiring rezoning, a
conditional use permit, an ordinance amendment, or a variance.
Step 2: If the proposed land use clearly conforms to the city’s comprehensive plan and zoning
requirements, a public hearing is not necessary. If necessary, the site plan will be reviewed by
the community development staff and the Development Review Committee (DRC). The DRC
meets every Thursday morning; site plans should be submitted at least two weeks prior to the
scheduled meeting date. A complete set of plans shall be submitted for review and approval. If
property does require zoning action, please see the section applicable to request (variance,
conditional use permit, zoning ordinance amendment, or plat).
Step 3: Depending on the location and type of request, community development staff may
forward the site plan to other city of Prior Lake committees, utility companies or other
jurisdictions for comment, including but not limited to adjacent communities, Scott County,
Shakopee Mdewakanton Sioux Committee or the Prior Lake-Spring Lake Watershed District.
Step 4: If all land use specifications have been met, application for a building permit may be made
by contacting the building official.
Page | 3
Checklist Required for Residential Site Plan Review
All projects and sites differ and as such this checklist is not intended to provide a complete listing
of all requirements and steps for all circumstances. Rather, the purpose of this checklist is to
inform the public about the necessary information and materials to be submitted for city review.
Prior Lake city staff reserves the right and often does require the submittal of additional
information city staff determines is needed for a complete project review.
The site plan shall be to an engineer scale (i.e. 1 inch=10 feet, 20 feet, 30 feet, 40 feet, etc.) and
include the following documentation:
1. The location and dimension of all property lines and the total area of the site. The plan shall
also depict the property corner pins. Property lines and corner s pins shall be verified by a
certified survey, prepared by a Minnesota licensed surveyor. An existing plat may be used as
a certified survey for some minor projects, provided all property corner pins are verified.
Property corner pins shall be visible at the time of inspections to allow building inspectors to
confirm property corner pins and boundaries on site.
2. Name, address and phone number for the person responsible for preparation of the site plan.
3. Date and north point.
4. Key map showing site location, existing structures and uses within 100 feet of the subject
property.
5. The location, dimensions and total area of existing structures and parking areas.
6. Front, side and rear yard setback information for existing and proposed structures (distance
from the foundation of the structure to the front, rear, and side property lines).
7. Existing and proposed utilities servicing the site.
8. The location and purpose of any existing or proposed easement (i.e. drainage, utility, parking,
etc.).
9. The general drainage plan for the site.
10. Significant topographical or physical features of the site (i.e. trees, ravines, wetlands, etc.).
11. Location of nearest fire hydrant.
12. If the property is located within the Shoreland Overlay District, the existing and proposed
impervious surface percentage shall be identified.
13. The location, dimensions, floor area, type of construction and use of each proposed addition,
fence, building, or structure. New single-family dwelling site plans shall depict potential areas
of future development such as additional garage space, decks, or porches.
14. A final ‘As-Built’ Survey is required for all property within the Shoreland Overlay District.
The city of Prior Lake does not provide surveying services. A Minnesota licensed surveyor shall
sign all surveys.
Page | 4
Checklist Required for Commercial Site Plan Review
All projects and sites differ and as such this checklist is not intended to provide a complete listing
of all requirements and steps for all circumstances. Rather, the purpose of this checklist is to
inform the public about the necessary information and materials to be submitted for city review.
Prior Lake city staff reserves the right and often does require the submittal of additional
information city staff determines is needed for a complete project review.
The site plan shall be to an engineer scale (i.e. 1 inch=10 feet, 20 feet, 30 feet, 40 feet, etc.) and
include the following documentation:
1. The location and dimension of all property lines and the total area of the site. The plan shall
also depict the property corner pins. Property lines and corner pins shall be verified by a
certified survey, prepared by a Minnesota licensed surveyor. An existing plat may be used as
a certified survey for some minor projects, provided all property corner pins are verified.
Property corner pins shall be visible at the time of inspections to allow building inspectors to
confirm property corner pins and boundaries on site.
2. Name, address and phone number for the person responsible for preparation of the site plan.
3. Date and north point.
4. Key map showing site location, existing structures and uses within 100 feet of the subject
property.
5. The location, dimensions and total area of existing structures and parking areas (buildings,
storage sheds, etc.).
6. The location, dimensions, floor area, type of construction and use of each proposed addition,
fence, building, loading dock, or structure.
7. Front, side and rear yard setback information for existing and proposed structures (distance
from the foundation of the structure to the front, rear, and side property lines).
8. Building elevations (i.e. design, materials, colors, proposed signage, etc.)
9. Floor plans
10. Signage plan (subsection 1107.1200)
11. Lighting plan (subsection 1107.1800)
12. Landscaping plan (subsection 1107.1900)
13. Existing and proposed utilities servicing the site.
14. The location and purpose of any existing or proposed easement (i.e. drainage, utility, parking,
etc.).
15. The general drainage plan for the site.
16. Significant topographical or physical features of the site (i.e. trees, ravines, wetlands, etc.).
17. Location of nearest fire hydrant.
18. A final ‘As-Built’ Survey is required for all new commercial or commercial addition projects.
The city of Prior Lake does not provide surveying services. A Minnesota licensed surveyor shall
sign all surveys.
Page | 5
Prior to issuance of a building permit, the City will require the following information be submitted
for review:
➢ Signed HVAC, plumbing, fire alarm, and fire suppression sprinkler plans.
➢ Structural Engineer requirements for Special Inspections.
➢ A completed Building Code analysis.
➢ A soil report.
➢ Energy Envelope Calculations, MN Energy Code 7680.0100.
➢ A SAC determination must be completed by the Metropolitan Council - Environmental
Services. Contact SACprogram@metc.state.mn.us or 651-602-1531.
Page | 6
Development Process for Projects Requiring Specific Zoning Action
Conditional Use Permit (Subsection 1108.200)
Certain uses, which because of their nature, operation and/or location in relation to other uses
require a Conditional Use Permit. The Conditional Use Permit process regulates the location,
magnitude and design of conditional uses consistent with the Comprehensive Plan and the
regulations, purposes and procedures of Prior Lake City Code.
Step 1: If it is determined by community development staff that a conditional use permit is
required, the applicant must complete a conditional use permit application form and submit it
along with a site plan to the community development department.
An application for a Conditional Use Permit shall be on a form provided by the City which shall
include the name, address and telephone number of the applicant, the name, address and
telephone number of the property owner, and the Use District(s) in which the CUP is proposed
to be located. An application fee must accompany the completed application form.
The conditional use permit application includes a checklist of materials that shall be submitted
with the application, including but not limited to:
1) A general development plan including the following:
➢ Site conditions and existing development on the subject p roperty and immediately
adjacent properties.
➢ The proposed use of all areas of the site.
➢ The proposed density, type, size and location of all dwelling units, if dwelling units
are proposed.
➢ The general size, location and use of any proposed nonresidential buildings on the
site.
➢ All public streets, entrance and exit drives, and walkway locations.
➢ Parking areas.
➢ Landscaped areas.
➢ Parks and open spaces, public plazas and common areas.
➢ Site dimensions.
➢ Generalized drainage and utility plans.
➢ Any other information the City may request to determine whether the proposed
project meets the requirements of this subsection.
2) Summary sheets which include the following:
➢ Proposed densities, ground floor areas, and floor area ratios.
➢ Acreage or square footage of individual land uses on the site.
➢ All proposed modifications of district regulations being requested.
Page | 7
3) Generalized phasing plan for the project, including the geographical sequence of
construction and the number of dwelling units or square footage of nonresidential
property to be constructed in each phase.
4) A map or plat showing the lands proposed for the conditional use permit and all lands
within 350 feet of the boundaries of that property and the names and addresses of the
owners of the lands in the area as they appear on the records of the County Auditor of
Scott County or other appropriate records. Community development staff will notify
affected property owners of the conditional use permit request.
Step 2: Proposals will be reviewed by Community Development staff and the Development
Review Committee, which meets weekly.
Step 3: Reports concerning the application shall be submitted to the Planning Commission for its
consideration within 30 days of receipt of all material required for review of t he application.
Reports are also provided to the applicant at their request. The Prior Lake Planning Commission
meets on the second and fourth Monday of each month.
Step 4: The Planning Commission shall hold a public hearing in accordance with Subsection
1109.200. The Planning Commission may continue the public hearing, if necessary, and shall take
final action on the application for a conditional use permit within 60 days of a complete
application, unless the deadline for action is waived by the applicant.
The Planning Commission may approve the Conditional Use Permit in whole or in part, may
approve the Conditional Use permit subject to conditions, may deny the Conditional Use Permit,
or may continue consideration of the Conditional Use Permit for further investigation and hearing
at a later date.
Step 5: If the conditional use permit is approved by the Planning Commission, the applicant may
then make application for a building permit by contacting the Building Official.
Page | 8
Variance (Subsection 1108.400)
Minnesota Statutes 462.357 (Subd. 6, Subp. 2) states “variances may be granted when the
applicant for the Variance establishes that there are practical difficulties in co mplying with the
Zoning Ordinance.” When practical difficulties unique to an individual property would result
from strict enforcement of the literal provisions of the Zoning Ordinance, the owner of the fee
title to the property may apply for a Variance to the provisions of the Ordinance. The Board of
Adjustment, or City Council upon appeal, may approve a Variance if it finds the Variance meets
all the criteria in Subsection 1108.406, and is not restricted by the limitations in Subsection
1108.407.
A variance addresses only bulk, density and height standards. A variance application does not
address uses.
The statutory authority to grant a variance is permissive and not mandatory. Even when a
Variance application meets all the criteria in Subsection 1 108.406 and is not restricted by the
limitations in Subsection 1108.407 the Board of Adjustment, or City Council is not required to
grant a Variance if doing so would be inconsistent with the Comprehensive Plan.
Step 1: If determined by the community development staff that a variance will be required, the
applicant must complete a variance application form and submit it to the community
development department.
Applications for Variances must be filed with the Zoning Administrator and must describe the
exceptional conditions of the lot and the peculiar and practical difficulties claimed as a basis for
the Variance. The City will not accept a Variance application if the Zoning Administrator
determines the Variance is restricted by the limitations in Subsec tion 1108.407.
All Variance applications must be signed by the fee owner(s) of the property. The variance
application includes a checklist of materials that shall be submitted with the application, including
but not limited to:
➢ An application on a form provided by the City, signed by the fee owner(s) of the property
as it appears in the records of County Auditor of Scott County.
➢ The application.
➢ A survey of the property showing all property lines, required setbacks, easements,
existing structures, and all proposed structures.
➢ A map or plat showing the lands proposed for Variance and all lands within 350 feet of
the boundaries of that property and the names and addresses of the owners of the lands
in the area as they appear on the records of the County Au ditor of Scott County or other
appropriate records.
➢ If the Variance application involves a driveway or access to the property, the property
owner(s) and applicant must demonstrate that the Variance, if granted, will not impair
access to other platted lots.
Page | 9
➢ Any other materials required by the City.
➢ Any other materials or information the property owner and applicant believe support the
Variance application and will assist the Board of Adjustment, or the City Council if there
is an appeal, to reach a decision.
Step 2: After receipt of a complete application, the Zoning Administrator shall set a date, publish
notice of a public hearing before the Board of Adjustment and send public hearing notices to
affected property owners, as required by law. The public hearing will most likely occur within 30
days after receipt of a complete application. The public hearing shall be held only after the notice
required by subsection 1109.200 has been given.
Step 3: All Variance applications are considered and decided by the Board of Adjustment. The
Board of Adjustment shall consider the effect of the strict application of the provisions of the
Zoning Ordinance on the applicant’s property and the impact granting the Variance will have
Comprehensive Plan.
The Board of Adjustment, or City Council upon appeal, may grant a Variance from the strict
application of the provisions of the Zoning Ordinance, if it finds all the following criteria are
satisfied:
1) There are practical difficulties in complying with the strict terms of the Ordinance.
“Practical difficulties,” as used in connection with the granting of a Variance, means the
property owner proposes to use the property in a reasonable manner not permitted by
the Zoning Ordinance. Economic considerations alone do not constitute practical
difficulties.
2) The granting of the Variance is in harmony with the general purposes and intent of the
City Subdivision and Zoning Ordinances and the Comprehensive Plan.
3) The practical difficulty is due to circumstances unique to the property not resulting from
actions of the owners of the property and is not a mere convenience to the property
owner and applicant.
4) The granting of the variance will not alter the essential character of the neighborhood or
be detrimental to the health and safety of the public welfare.
5) The granting of the Variance will not result in allowing any use of the property that is not
permitted in the zoning district where the subject property is located.
Step 4: If the variance is approved, the applicant may then make application for a building permit
by contacting the building official.
Page | 10
Amendments to the Zoning Ordinance and the Official Zoning Map (Subsection 1108.500) –
By petition of a property owner, the City may consider amendments to the formal text of the
zoning ordinance or to the boundaries of the Use Districts established on the Official Zoning Map.
Step 1: A property owner applies for amendment to the text of the zoning ordinance or to the
Official Zoning Map to community development staff. All applications for changes in the
boundaries of any Use District initiated by the petition of the owner or owners of the property
shall be on a form provided by the City.
The application for amendments to the Official Zoning Map includes a checklist of materials that
shall be submitted with the application, including but not limited to:
➢ A legal description of the property to be changed.
➢ A map or plat showing the property proposed to be changed and all properties within 350
feet of the boundaries of that property.
➢ The names and addresses of the owners of properties within 350 feet of the property to
be changed as shown on the records of the Scott County Auditor.
➢ An application fee as established by the City Council.
The application for amendments to the text of the Zoning Ordinance includes a checklist of
materials that shall be submitted with the application, including but not limited to:
➢ A written description of the changes to the formal text of this Ordinance and the reasons
and rational for the proposed changes.
➢ An application fee as established by the City Council.
Step 2: Notice of the public hearing shall be provided pursuant to Subsection 1109.200. In the
case of amendments to the Official Zoning Map, the Zoning Administrator will send public hearing
notices to affected property owners, as required by law. In the case of amendments to the text
of the Zoning Ordinance, notice to property owners is not required; however, a notice of the
public hearing shall be published for two consecutive weeks prior to the hearing.
Step 3: The proposed amendment shall be reviewed by the City staff and a report concerning the
proposal shall be submitted to the Planning Commission for its consideration within 30 days of
receipt of all material required by this Ordinance for review of the application.
Step 4: The Planning Commission shall hold a public hearing in accordance with subsection
1109.200. The Planning Commission may continue the public hearing, if necessary, and shall
make a recommendation on the amendment to the City Council within 60 days of the date a
complete application, including all the necessary submittals, was received by the City.
Step 5: The City Council will consider the request and may approve the amendment in whole or
in part, may deny the amendment, or may continue consideration of the amendment for further
Page | 11
investigation and hearing at a later date. The City Council shall render a decision regarding the
amendment application within 60 days of the Council's initial consideration of the amendment.
Amendments to the Zoning Ordinance or to the Official Zoning Map require a majority vote of all
members of the City Council. The adoption or amendment of any part of the Zoning Ordinance
that changes all or part of the existing classification of a Zoning Use District from residential to
either commercial or industrial requires a 2/3rds majority vote of all the members of the City
Council.
If approved by the Council, the ordinance amendment will become effective 30 days after its
passage and publication.
Page | 12
Preliminary Plat (Subsection 1002.200)
Step 1: The first step in the platting process is for the applicant/developer to develop a concept
plan to be reviewed by community development staff and the city engineer.
Step 2: Next, an application for a preliminary plat, signed by the subdivider and the property
owner, shall be submitted to the Community Development Department. This application shall
be accompanied by the following:
➢ Three (3) full-scale copies and one (1) digital copy of the preliminary plat
➢ All the information required in Subsection 1003.200 of this Subdivision Code.
➢ A radius map and a list and labels of the names and addresses of owners of property
located within five hundred feet (500') of the subject property. These shall be obtained
from and certified by an abstract company or the Scott County Auditor’s Office.
➢ The required filing fee(s) as established by the City Council and set forth in the City Fee
Schedule.
➢ Applications for any necessary variances from the provisions of the Subdivision Code shall
be submitted with the required fee.
Step 3: In accordance with Minn. Stat. § 15.99, the City shall review the application and notify
the subdivider within 15 business days of submittal whether the application is complete. The
preliminary plat application shall not be officially submitted and considered complete until all the
information requirements are complied with.
Step 4: The Community Development Department, upon receipt of a complete application, shall
set a public hearing date before the Planning Commission for public review of the preliminary
plat. Notice of the hearing shall be provided by the Zoning Administrator. The hearing notice
shall be published in the official newspaper at least ten (10) days prior to the hearing. Written
notification of the hearing shall be mailed to all owners of land within five hundred feet (500') of
the boundary of the property in question at least ten (10) days prior to the hearing.
Step 5: The Community Development Staff shall refer copies of the preliminary plat to County,
Metropolitan, State or other public entities for their review and comment, where appropriate.
Step 6: The Planning Commission shall conduct the public hearing in accordance with Subsection
1109.200 of the Zoning Code. The Planning Commission shall report its findings and make a
recommendation to the City Council within ninety (90) days of the date a complete application
was received by the City.
Step 7: City Council Action:
➢ Pursuant to Minn. Stat. §15.99, the City Council shall approve, approve with conditions,
or deny the preliminary plat within one hundred twenty (120) days following delivery of
Page | 13
a complete application unless the subdivider has agreed, in writing, to an extension of the
statutory review period.
➢ In considering a preliminary plat application, the City Council may impose reasonable
conditions and restrictions as part of the preliminary plat approval that are deemed
necessary and appropriate to protect the public health, safety, and general welfare of the
City.
➢ If the preliminary plat is not approved by the City Council, the City Council shall adopt
written findings regarding the basis and rationale for denying the application. The
reasons for such action shall be recorded in the minutes of the City Council proceedings.
➢ If the preliminary plat is approved, such approval shall not constitute final acceptance of
the plat. Final plat approval will be required for the engineering proposals and other
features and requirements as specified by the Subdivision Code. The City Council may
require such revisions in the preliminary plat and final plat as it deems necessary for the
health, safety, and general welfare of the City.
➢ Once a preliminary plat is approved by the City Council, the subdivider must submit a
complete application for a final plat within twelve (12) months after approval of the
preliminary plat. If a subdivider fails to submit a complete application for a final plat
within the specified 12-month period, the preliminary plat shall be considered void,
unless a request for time extension is submitted in writing at least 30 days prior to the
expiration of the existing time and the request is approved by the C ity Council.
Page | 14
Final Plat (Subsection 1002.300)
After the preliminary plat has been approved, the final plat shall be submitted for review.
Step 1: A final plat application, signed by the subdivider and the property owner, shall be
submitted to the Community Development Department accompanied by the following
information.
➢ Three (3) full-scale copies and one (1) digital copy of the final plat.
➢ All information required in Subsection 1003.300 of the Subdivision Code.
➢ The required filing fee(s) as established by the City Council.
Step 2: In accordance with Minnesota Statutes § 15.99, the City shall review the application and
notify the subdivider within 15 business days of submittal whether the application is
complete. The final plat application shall not be officially submitted and considered complete
until all the information requirements are complied with.
Step 3: The final plat and a signed Development Agreement shall be submitted to the City Council
for review. If the City Council approves the final plat, the City Council shall adopt a resolution
approving the final plat and Development Agreement. The resolution shall provide for the
acceptance of all agreements for basic improvements, public dedication, payment of fees and
other requirements as indicated by the City Council. If the City Council denies the final plat, the
City Council shall adopt a resolution with written findings supporting the basis for the denial. The
findings for any denial of a plat shall be set forth in the minutes of the City Council proceedings
and reported in writing to the subdivider.
Step 4: If the final plat and Development Agreement are approved by the City Council, the
subdivider shall record both documents with the County Recorder or Registrar within ninety (90)
days after said approval. The subdivider shall, immediately upon recording, furnish the City with
a print and reproducible tracing of the final plat showing evidence of the recording. The
subdivider shall also furnish a copy of the recorded final plat in an electronic format as prescribed
by the City.
Step 5: The applicant will have hardshells prepared and submitted to the community
development director with the signatures of the property owners, the applicant’s land surveyor,
and the applicant’s attorney.
Step 6: The community development director will obtain necessary signatures from City staff
following the signing of the subdivision agreement and payment of appropriate fees.
Step 7: The signed hardshells are either returned to the applicant or submitted to the county for
recording. The county records the plat after the appl icant has paid the necessary recording fees
and state deed tax. Prior to recording the plat, property taxes for the current year in its entirety
must be paid.
Page | 15
Step 8: The applicant may then make application for a building permit by contacting the Building
Official. No building permits shall be approved for construction of any structure on any lot in said
plat until the City has received evidence the final plat and Development Agreement have been
recorded with the County.
The final plat shall be considered void if not recorded within the ninety (90) days provided for
herein unless a request for a time extension is submitted in writing prior to the expiration of the
ninety (90) day period and approved by the City Council.
Page | 16
Prior Lake Zoning Use Districts
A, AGRICULTURAL USE DISTRICT. The purpose of the "A" Agricultural Use District is to protect existing
agricultural investments until public utilities may be extended and there is a need for additional
urban development. It is also intended to provide for larger lots to ensure that the feasibility of
future urban development is not compromised. (City Code Subsection 1102.200)
R-S, RURAL SUBDIVISION RESIDENTIAL USE DISTRICT. The purpose of the "R-S" Rural Subdivision
Residential Use District is to provide suitable areas for large lot development outside of the
Metropolitan Urban Service Area identified on the Comprehensive Plan. The emphasis in these
areas is on single family residential development. The Use District provides for other uses which
are compatible with the overall low density of these areas and which will serve the residential
neighborhood. (City Code Subsection 1102.300)
R-1, LOW DENSITY RESIDENTIAL. The purpose of the "R-1" Low-Density Residential Use District is to
provide areas where the emphasis is on single-family residential development. The Use District
provides for other uses which are compatible with the overall low -density of these areas and
which will serve the residential neighborhood. (City Code Subsection 1102.400)
R-2, MEDIUM DENSITY RESIDENTIAL USE DISTRICT. The purpose of the "R-2" Low to Medium-Density
Residential Use District is to provide areas which are or will be developed with a mixture of
residential dwelling types that are of an overall low to medium density. (City Code Subsection
1102.500)
R-3, HIGH-DENSITY RESIDENTIAL USE DISTRICT. The purpose of the "R-3" High-Density Residential Use
District is to provide for multi-family residential uses of the highest intensity, along with
supportive uses of similar intensity. (City Code Subsection 1102.600)
TC, TOWN CENTER USE DISTRICT. The purpose of the "TC" Town Center Use District is to provide for
a variety of commercial and residential uses within the framework of a traditional downtown
area. The district also contemplates and provides for pedestrian circulation, urban and civic
design and the creative reuse of existing buildings. (City Code Subsection 1102.800)
TC-T, TRANSITIONAL TOWN CENTER USE DISTRICT. The purpose of the "TC-T" Transitional Town Center
Use District is to provide a special designation for the fringe areas of the historical and recognized
downtown business area. Eventually redevelopment, stimulated in part by available City
programs, should encourage the complete transition of this district to commercial uses which are
compatible with the purposes of the Town Center. New development and redevelopment in the
TC-T will only be permitted if it conforms to the uses allowed in the “TC” Town Center Use District.
(City Code Subsection 1102.900)
C-1, NEIGHBORHOOD COMMERCIAL USE DISTRICT. The "C-1" Neighborhood Commercial Use District
permits low intensity, service-oriented commercial uses that support the surrounding residential
Page | 17
neighborhoods. Limits will be placed on the type, size and intensity of commercial uses in this
district to insure and protect compatibility with adjacent residential areas. (City Code Subsection
1102.1000)
C-2, GENERAL BUSINESS USE DISTRICT. The purpose of the "C-2" General Business Use District is to
allow the concentration of general commercial development for the convenience of the public
and for mutually beneficial relationship of commercial development in those areas located away
from residential areas designated by the Comprehensive Plan; to provide space for community
facilities and institutions that appropriately may be located in commercial areas; t o provide
adequate space to meet the needs of modern commercial development, including off -street
parking and truck loading areas; to minimize traffic congestion; and to carefully regulate the
intensity of commercial development as it refers to both internal site factors and external
impacts. (City Code Subsection 1102.1100)
C-3, BUSINESS PARK USE DISTRICT. It is the intent of this Section to promote high standards of design
and construction for business park uses in the City. These standards are set forth in order to
enhance the visual appearance of each "C-3" Business Park Use District within the City, to
preserve the taxable value of property and to promote the public health, safety and welfare. (City
Code Subsection 1102.1200)
I-1, GENERAL INDUSTRIAL USE DISTRICT. The "I-1" General Industrial Use District is intended to provide
areas of the community which will allow general industrial uses which, due to their size and
nature, would not conform to the "C-3" Business Park Use District. (City Code Subsection
1102.1400)
4646 Dakota Street SE
Prior Lake, MN 55372
BUSINESS ENGAGEMENT COMMITTEE REPORT
MEETING DATE: December 13, 2018
AGENDA #: 3.c.
PREPARED BY:
Casey McCabe, Community Development Director
AGENDA ITEM: CONSTRUCTION CUSTOMER ATTRACTION IDEAS
DISCUSSION: Introduction
The purpose of this agenda item is to discuss customer attraction efforts and decide what
level the BEC wishes to participate with the Chamber of Commerce and other organizations
to attract customers to the downtown and South Lake Village area in 2019.
History
The BEC has previously discussed opportunities to assist with customer attraction efforts in
the downtown and South Lake Village areas during 2019 construction activities.
Current Circumstances
Bolton & Menk staff have provided examples of a few promotions and events that have oc-
curred during construction activities in other communities, including:
DEALS/PROMOTIONS
Construction Bucks (given out by stores or chamber as purchases are made to be used
at downtown businesses or to buy special items)
Seasonal Items available for a limited time! - only for construction (“orange cone latte”
“construction barrel brew” “bulldozer brew” “Skid Loader Smoothie” specialty t shirts)
Construction Coupons/Construction Related Promotions
• “Use the Back-Door Promotion” – City gave each business $500 to spend on back
door improvements as customers would have to use that entry during construction.
(this would need to be adapted to the needs in Prior Lake)
• Collective Construction Coupon Book – each business downtown creates 1-2 offers
to add to collective coupon book (valid for construction season, include map with
detour route)
• Linked Coupons – buy X at store 1 get Y at store 2.
Group Advertisements (go in together as area businesses for newspaper/radio ads –
“downtown is open for business”)
Construction related marketing (logo with construction hat) extra signage (to be worked
out with City permitting requirements)
Permitting process easier to have businesses at Farmers market outside of downtown
(sampling of store products at Farmer’s markets and a “here’s where you can find us”)
Discount for walking or biking (to help cut down on construction congestion)
2
EVENTS
Special Community Events promoting downtown businesses as a group – “The Main
Event” (Redwing, MN)
Roundabout Rodeo – couple community initiatives with project initiative to create a week-
end/Saturday event getting people downtown. This specific event will be towards the end
of construction and can double as a celebration.
Host a downtown crawl – ticketed entry to get into crawl, ticket gets you in and a few small
items along the way, deals to encourage additional purchases. (divide proceeds among
participating businesses)
• Cocktails at local boutiques, appetizer at Edelweiss, activity at jewelry store/auto me-
chanic, dinner at restaurant X, dessert at restaurant Y, after party at brewery.
Joint Open House/Chamber event for “what to expect during construction” – team up with
Bolton & Menk for an open house event, right before construction, to not only share pro-
ject staging information, but also for businesses to promote special events/deals they will
have during construction. We could already start the giveaways at this event or do a “selfie
with a project team member or business owner” to be entered in a raffle for a prize.
MISCELLANEOUS
Selfie raffle – Take a selfie as you make purchases at downtown businesses and share
with the #ToBeDetermined for a chance to win prizes!
Photo contest – Take a photo of downtown during construction and best photo wins a
prize. Could have different themes each month.
“Hiking Club/Passport” – initiative like DNR Hiking Club or State Park Passport where
each store has a special code or stamp that you receive when you make a purchase at
their business. After X amount of codes/stamps you can redeem a prize from the City or
Chamber.
• There could also be a grand prize at the end of construction for whoever has collected
the most stamps.
Construction Medallion Hunt – Similar to the City’s annual medallion hunt for Lakefront
Days. Participants receive clues from downtown businesses after purchases are made.
• Purchases can be on a curve – i.e. one cup of coffee may not unlock the clue, but X
dollar amount or number of purchases needed.
There could be various twists to the above without the medallion as well. The chamber or
city could have intermittent prizes or a grand prize – winners/participants are promoted
on social media posts. Stores could give:
• Clues to solve a riddle
• Letters to solve wheel of fortune puzzle
• Clues to find a key – have a box at city hall with the prize inside. Decoy keys could
also be hidden around town that participants could try on the safe.
Cartoon maps showing detour route for each stage.
Conclusion
There are several events already scheduled for 2019 that will attract customers to the Down-
town and South Lake Village area, including:
Polar Palooza, January 24-27
Spring-A-Ding, Saturday, May 4
Music in the Park, Friday, May 17
Penny Carnival, Friday, June 14
3
Music in the Park, Friday, June 14
Lakefront Music Fest, July 12 & 13
Lakefront Days, August 8-10
Music in the Park, Friday, August 16
Fall Frenzy, Saturday, October 5
Candy Crawl, Thursday, October 31
DecemBRRR Dazzle, Friday, December 6
Fire Department annual dinner in September
Farmer's Markets on Saturdays
Multiple Ladies Night Outs
Staff is recommending the City of Prior Lake and the Chamber of Commerce create a calendar
of all downtown and South Lake Village area events to be shared with the businesses. These
events, plus events hosted by the downtown businesses, will generate customer traffic.
The EDA, BEC, Chamber of Commerce, Downtown Businesses or other organizations may
want to select and take ownership of one or two of the promotions or events suggested above
to further increase the amount of customer traffic during construction activities.
ISSUES: If the BEC wishes to participate, their efforts should be complimentary to that of the downtown
business owners, Chamber of Commerce, EDA or other groups who are attempting to gener-
ate customer traffic in the downtown area during construction.
FINANCIAL
IMPACT:
Some of the proposed customer attraction efforts may require financial support.
ALTERNATIVES: 1. Motion and second to select an additional event(s) to be hosted by the BEC in 2019 to
generate additional pedestrian traffic to the commercial areas of the community during
2019 construction activities.
2. Motion and second to decline selecting additional event(s) to be hosted by the BEC in
2019.
3. Motion and second to continue discussion at a future meeting.
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: December 13, 2018 AGENDA #: 5.a. PREPARED BY: Casey McCabe, Community Development Director
AGENDA ITEM:
EDA MEETING UPDATE
DISCUSSION: Introduction
The EDA held a regular meeting on December 10, 2018; discussion topics included:
Development Update
Construction Customer Attraction Assistance
Downtown Parking Directional Signs
Economic Development Website Update
Conclusion
Updates of EDA activity related to the above listed topics will be presented to the BEC during their
December 13th meeting.
ISSUES: Update Only.
FINANCIAL
IMPACT:
None.
ALTERNATIVES: Update Only.
4646 Dakota Street SE
Prior Lake, MN 55372
BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: December 13, 2018 AGENDA #: 5.b. PREPARED BY: Casey McCabe, Community Development Director
AGENDA ITEM:
RESIDENTIAL AND COMMERCIAL ACTIVITY UPDATE
DISCUSSION: Introduction
Staff has prepared a development update for BEC review. The attached memorandum provides a
summary of residential and commercial / industrial construction in the City of Prior Lake as of No-
vember 30, 2018.
ALTERNATIVES:
RECOMMENDED
ALTERNATIVE:
ATTACHMENT:
Information Only.
Information Only.
1. Development Update
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
Memo
Date: December 10, 2018
To: City of Prior Lake Business Engagement Committee
From: Casey McCabe, Community Development Director
Subject: Residential & Commercial Activity Update
Below is an update of residential and commercial development in the City of Prior Lake as of Nov. 30, 2018.
Number of
Permits
Declared
Value
Number of
Permits
Declared
Value
Number of Permits
% Increase / (% Decrease)
Declared Value
% Increase / (% Decrease)
Single Family Dwellings 106 $36,961,853.00 72 $25,591,000.00 47.22 44.43
Townhouses (# units)72 $12,357,064.00 10 $1,940,000.00 620.00 536.92
Multiple Units 0 $0.00 1 (68 Units)$8,787,000.00 (100.00)###
New
Commercial Industrial & Commercial 4 $2,227,652.00 12 $13,487,500.00 (66.67)(83.48)
Residential 846 $6,641,138.00 828 $5,411,300.00 2.17 22.73
Industrial & Commercial 29 $8,148,030.00 23 $1,173,900.00 26.09 594.10
Mechanical 637 $0.00 592 $0.00 7.60 n/a
Mechanical (SF & TH)712 $0.00 332 $0.00 114.46 n/a
TOTALS 2406 $66,335,737.00 1869 $56,390,700.00 28.73 17.64
t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees.
Increase / (Decrease)2018 Year to Date 2017 Year to Date
New
Residential
Additions
and
Alterations
tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences They are flat-rate permit fees