HomeMy WebLinkAbout4C Generator Preventative Maintenance Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: DECEMBER 17, 2018
AGENDA #: 4C
PREPARED BY: JAKE THEISEN, FACILITIES MAINTENANCE SUPERINTENDENT
PRESENTED BY: JAKE THEISEN
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION AWARDING A CONTRACT TO
ADVANCED POWER SERVICES FOR GENERATOR PREVENTATIVE
MAINTENANCE SERVICES
GOAL AREA AND
OBJECTIVE:
Public Safety
1. Ensure a safe and quality-built environment.
DISCUSSION: Introduction
The purpose of the agenda item is to seek City Council authorization to enter into
the City’s Standardized Contract with Advanced Power Services for preventative
maintenance service and load bank testing of fifteen City generators.
History
The City of Prior Lake currently has twelve generators located across the City at
key locations; Fire Station #1, Fire Station #2, Police Station, City Hall,
Maintenance Center, Water Treatment Facility, Booster Station in the Wilds
neighborhood, Wells 8 & 9, Estate Lift Station, Lime Lift Station, Franklin Lift
Station, Credit River Lift Station, and three portable generators to provide power
when normal electrical service is interrupted. These generators need yearly
preventative maintenance and load bank testing to ensure they are working in the
event of a power failure.
Current Circumstances
A scope of work was developed to assist the City meet the generator service and
load banking guidelines.
This includes Type “A” or Level 1 inspections to obtain data about the generator
power system to determine all components are working properly. Additionally,
they will bring portable load bank testing equipment to perform load bank testing
on all City facility generators per National Fire Protection Association guidelines.
This includes Type “B” or Level 2 Inspections to complete engine oil and filter
changes, fuel and coolant filters if applicable, and oil and coolant samples will be
taken for lab analysis.
In line with the City’s purchasing policy four quotes were received for this work.
The companies are all well respected and fully qualified. Their proposals are as
follows;
Advanced Power
Services
Interstate Power
Systems
Total Energy
Systems
Ziegler Inc
$54,012 $60,338 $58,140 $59,056
Conclusion
The City is comfortable with the proposal provided. City staff recommends that
Advanced Power Systems be selected for preventative maintenance services and
load bank testing pertaining to the City’s generator components. This is a three-
year contract.
ISSUES: The City does not have the resources or the equipment to complete the generator
service and the load bank testing in-house.
The scope of service for each type of preventative maintenance is standardized
within the industry.
FINANCIAL
IMPACT:
The Generator Service Contract will be funded through the General Fund and
Utility Funds.
ALTERNATIVES: 1. As part of the consent agenda approve a Resolution accepting quotes and
authorizing the execution of the City’s Standardized Contract with Advanced
Power Systems for the Generator Service Contract and Load Bank Testing for
a three-year cost of $54,012.
2. Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
A RESOLUTION AWARDING CONTRACT TO ADVANCED POWER SERVICES FOR
GENERATOR PREVENTATIVE MAINTENANCE SERVICES
Motion By: Second By:
WHEREAS, The City needs to complete preventative maintenance on our generators to ensure
they provide emergency power during electrical outages; and
WHEREAS, The City does not have the resources or equipment to provide the services in-
house; and
WHEREAS, The City received the following three-year proposals for services:
Advanced Power
Services
Interstate Power
Systems
Total Energy
Systems
Ziegler Inc
$54,012 $60,333 $58,140 $59,056
and;
WHEREAS, City Staff recommends award of the City’s Standardized Contract to Advanced
Power Services for the City’s generator preventative maintenance and load bank
testing.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City’s Standardized Contract
with Advanced Power Services for a three-year amount of $54,012
3. Funding for these services will be drawn from the funds 101 and 601 in the respective
departments associated with generator maintenance.
Passed and adopted by the Prior Lake City Council this 17th day of December 2018
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager