HomeMy WebLinkAbout4F Accepting Enclave 3rd Improvements Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: DECEMBER 17, 2018
AGENDA #: 4F
PREPARED BY: NICK MONSERUD, ASSISTANT CITY ENGINEER
PRESENTER: NICK MONSERUD
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING THE
IMPROVEMENTS FOR ENCLAVE AT CLEARY LAKE 3RD ADDITION
(#DEV14-000024)
DISCUSSION: Introduction
The purpose of this agenda item is to consider a resolution accepting the
developer installed improvements for the Enclave at Cleary Lake 3rd
Addition Development.
This action is housekeeping in nature and is called for as part of the
development agreement between the Developer and the City. In essence,
this is the process through which privately installed improvements come
into public ownership pursuant to Prior Lake City Code.
History
The Enclave at Cleary Lake 3rd Addition is located north of 180th St on
Cleary Trail between Trailhead Ln and Prairie Way. On April 13, 2015 the
City Council adopted resolution 15-071 entering into a Development
Contract with Ryland Homes Inc. for the Enclave at Cleary Lake 3rd
Addition. Since that City Council action, the developer has been
completing the construction of the improvements as outlined in the
Development Contract. The Development Contract and approved
construction drawings outline the necessary developer installed
improvements as well as other items needed for this development to be
accepted by the City.
The Development Contract outlines the mechanisms for City acceptance of
the developer installed improvements. In 2005, the City amended the
Standard Development Contract to include City Council authorization to
accept the improvements in addition to the final written acceptance by the
Assistant City Engineer.
Current Circumstances
The developer for the project described above has now completed the
improvements as outlined in the Development Contract. The
improvements have been inspected by the City and have been found to be
in compliance with City standards and the approved drawings. In some
cases, minor field changes were necessary during construction. These
improvements including any field adjustments were documented in the
completed as-built drawings. These as-built drawings were completed by
the developer and reviewed by the City. The property iron certification
2
letter has been received by the City.
Conclusion
The Assistant City Engineer has reviewed the improvements and has
written the acceptance letter for these developments. It is now appropriate
for the City Council to accept the improvements for these developments.
ISSUES: Once the improvements are accepted, the public improvements will then be
turned over to the City and the security for the development returned to the
developer. It will then be the responsibility of the City to perform
maintenance over the public improvements.
FINANCIAL
IMPACT:
Within the development contract for the development, revenue was
received for city administration and for city contracted construction
observation. Staff will review the City administration expenditures at the
conclusion of the warranty period and will invoice the developer if revenue
received is insufficient to cover expenses. The project security will not be
released until the warranty period has passed and project expenses
rectified. Escrow was received by the City for the development for
construction observation and any remaining escrow funds will be returned
at the conclusion of a successful warranty period. This one-year warranty
period starts when the project is accepted.
ALTERNATIVES: 1. Approve a resolution accepting the public improvements for the
Enclave at Cleary Lake 3rd Addition Development as part of the consent
agenda.
2. Approve a motion to remove this item from the consent agenda for
additional discussion.
RECOMMENDED
MOTION:
Motion and second for approval of alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 18-___
A RESOLUTION ACCEPTING THE DEVELOPER INSTALLED IMPROVEMENTS FOR THE ENCLAVE
AT CLEARY LAKE 3RD ADDITION DEVELOPMENT, CITY PROJECT #DEV14-000024
Motion By: Second By:
WHEREAS, On April 13, 2015, the City Council adopted Resolution 15-071 which authorized the City
to enter into a Development Contract with Ryland Homes Inc. for the plat known as
Enclave at Cleary Lake 3rd Addition; and
WHEREAS, The Development Contract outlined the improvements the developer was responsible for
installing; and
WHEREAS, These improvements are now complete to the satisfaction of the City; and,
WHEREAS,
WHEREAS,
The City has received the as-built drawings and property iron certification letter; and
The Assistant City Engineer has reviewed the improvements and has written the
acceptance letter for this development.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the Enclave at Cleary Lake 3rd Addition
development.
3. Any remaining escrow dollars for construction inspection will be returned to the developer at the
conclusion of the warranty period.
4. The oversizing amount for street, watermain and sanitary sewer construction was paid to the developer
in accordance with the Development Contract. No further compensation to the developer is needed for
this project.
PASSED AND ADOPTED THIS 17TH DAY OF DECEMBER 2018.
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager