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Home My WebLink About5A 12 17 2018 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES December 17, 2018 CALL TO ORDER Mayor Briggs called the meeting to order at 5:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Finance Director Erickson, Fire Chief Steinhaus, Community Development Director McCabe, Public Works Director/City Engineer Wedel, Assistant City Engineer Monserud and Executive Assistant Schroeder. APPROVAL OF AGENDA Boyles: Requested agenda item 4I to be removed from the consent agenda to be addressed by the EDA. McGuire: Requested agenda item 8B to consider renaming Lakefront Park Pavilion be added to the agenda. MOTION BY BURKART, SECOND BY MCGUIRE TO APPROVE THE AGENDA WITH AGENDA ITEM 4I REMOVED FROM THE AGENDA AND AGENDA ITEM 8B ADDED TO THE AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY BRAID, SECOND BY MCGUIRE TO APPROVE THE MINUTES OF THE DECEM- BER 03, 2018 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. DRAFT 12 17 2018 City Council Meeting Minutes 2 4A. Consider Approval of Claims Listing 4B. Consider Approval of the Animal Control Report 4C. Consider Approval of Resolution 18-198 Awarding a Contract to Advanced Power Ser- vices for Generator Preventative Maintenance Services 4D. Consider Approval of Resolution 18-199 Awarding a Contract to Klamm Mechanical Contractors, Inc for HVAC Preventative Services 4E. Consider Approval of Resolution 18-200 Accepting the Improvements for Pike Lake Marsh (#Dev15-000002) 4F. Consider Approval of Resolution 18-201 Accepting the Improvements for Enclave at Cleary Lake 3rd Addition (#Dev14-000024) 4G. Consider Approval of Resolution 18-202 Accepting the Feasibility Report and Schedul- ing a Public Hearing to Consider the 2019 Mill and Overlay Project, City Project #STR19- 000001 4H. Consider Approval of Resolution 18-203 Accepting the Feasibility Report and Schedul- ing a Public Hearing to Consider the Fish Point Road Mill and Overlay Project, City Pro- ject #TRN19-000003 4I. Consider Approval of Resolution Directing the Staff to Work with One or more Public Re- lations Firms to Prepare and Assist in the Implementation of an Encourage Local Shop- ping Project During the 2019 Road Reconstruction Season MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PRESENTATIONS 5A Presentation to Retiring City Councilmember Mike McGuire City Manager Boyles presented on this agenda report dated December 17, 2018. Briggs: Presented a proclamation and plaque to McGuire. Braid: Noted in the past two years he has learned a lot from McGuire. Added we all want what is best for our community and come together to find the best solution, we have shared a lot of laughs and there has been a host of accomplishments in the last couple of years due to McGuire. Thompson: Thanked McGuire for sharing his wealth of information over the years and his calm demeanor. Noted McGuire knows when to talk and it is greatly appreciated. Burkart: Stated McGuire is a rare asset in the civic area, kind, companionate and knows how to listen. Added McGuire handled situations very well and has the experience that helped shape our city to what it is today. Noted it has been an honor to serve with McGuire. Briggs: Stated McGuire has been there to bring perspective and a hard stand on difficult is- sues; McGuire has always been a rock. Noted he will miss the agenda reviews, discussion of the issues, wisdom and wishes him the best of luck. DRAFT 12 17 2018 City Council Meeting Minutes 3 McGuire: Thanked everyone. Stated thinking back on people who have influenced him: Wally Stock, Jack Haugen, Kenneth Hedberg and the current council. Explained he was concerned that there was a whole new council two years ago but it worked out really well. Added the coun- cil has shared many views but has come together as a great group. Stated the Lakefront Park land purchase was a difficult task and County Road 21 was another purchase that has become one of the busiest thoroughfares. Briggs: Invited the audience to speak. Kenneth Hedberg, 6582 Harbor Beach NE: Stated he has known Mike for over 35 years and when he came onto the council it was like renewing a friendship. Explained he talked McGuire into running for council and it has been a real honor serving with him. Jack Haugen, 4824 Adrian Circle SE: Noted it is really interesting for McGuire to have so much history in the community; it is an art form and not a given. Added McGuire bridged the past to the current and all he has done is truly recognized. Bill Rudnicki, Shakopee Mdewakanton Sioux Community (SMSC) Tribal Administrator: Stated on behalf of the SMSC community he wants to thank McGuire for all of his efforts. Noted McGuire shared his tribal experiences with him when he first came on board. Wished McGuire well from the SMSC. Boyles: Stated he thought something was wrong with Hedberg when he asked McGuire to join the council being a previous city manager but he could not have been more wrong. Explained McGuire blended the previous experience of a city manager and being a councilor very well. Added that McGuire told him that “we are going to miss our periodic informal meetings” and he is right. PUBLIC HEARINGS No Public Hearings Scheduled OLD BUSINESS No Old Business Scheduled NEW BUSINESS 8A Consider Approval of a Resolution Authorizing the Execution of an Employment Agreement with Michael P. Plante to Serve as City Manager of Prior Lake Effective Febru- ary 7, 2019 City Manager Boyles presented on this agenda report dated December 17, 2018. Burkart: Thanked the firm and council for their work on this. Congratulated Plante who was pre- sent in the audience. Asked council to look at section 3.1 regarding the COLA increase. Boyles: Responded the language was updated to state that the manager shall receive salary and cost adjustments based on the annual performance review. Burkart: Noted he would like to just see a fixed amount for car and phone expenses. Added he would like to see this going forward as amounts added to a salary for full transparency. McGuire: Stated he is ok with that wording and it was changed a number of years ago to not have a car and just an allowance; this practice has withstood the IRS reviews. Braid: Commented we have been working up to this for a long time and Burkart’s comments may be a separate item to discuss. DRAFT 12 17 2018 City Council Meeting Minutes 4 MOTION BY BRAID, SECOND BY BURKART TO APPROVE RESOLUTION 18-205 AUTHORIZ- ING THE EXECUTION OF AN EMPLOYMENT AGREEMENT WITH MICHAEL P. PLANTE TO SERVE AS CITY MANAGER OF PRIOR LAKE EFFECTIVE FEBRUARY 7, 2019 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 8B Consider Renaming the Lakefront Pavilion McGuire: Noted he talked with the Mayor regarding renaming Lakefront Pavilion or naming something in the city or park for City Manager Boyles. Braid: Responded there is no doubt that Boyles has been a big part of the city and he is in sup- port of this. Thompson: Agreed that 26 years of service deserves recognition. Burkart: Noted he supports the creative idea. MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE THE RENAMING OF LAKEFRONT PARK PAVILION AS CITY MANAGER FRANCIS FREDRICK BOYLES, III PAVILLION. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Boyles: Thanked the council. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda Council Liaison Updates Briggs: Noted there is so much done for the community outside this room and wants to have council share this more often going forward. Braid: Stated he attended the meet and greet for city manager applicants, the kick off for the demolition, road impacts meeting, the Planning Commission and the Technology Village board meetings. McGuire: Noted he had a lot more meetings this month than he figured for his last month on council. DRAFT 12 17 2018 City Council Meeting Minutes 5 Briggs: Stated Police Chief Hodges will be on Kare 11 this evening. Added there will be a special City Council meeting on December 20, 2019 at 6:00 p.m. Recognized Public Works Director Wedel for receiving his MBA this past week. ADJOURNMENT With no further business brought before the Council, a motion was made by McGuire and se- conded by Thompson to adjourn. The motion carried and the meeting adjourned at 5:48 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager