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HomeMy WebLinkAbout01 14 2019 EDA Agenda Packet FULL Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY AGENDA Monday, January 14, 2019 – 4:00 p.m. Reports included with this agenda can be found in the Document Center at www.cityofpriorlake.com; please follow this file path: City of Prior Lake/Economic Development Authority/2019/January 14, 2019 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MEETING MINUTES A. December 10, 2018 4. CONSENT AGENDA A. Development Update (12/31/2018) B. EDA Revenue & Expenditure Report (12/31/18) C. First Stop Shop 2018 Project Inquiries D. 2019 EDA Meeting Calendar Approval 5. REMOVED CONSENT AGENDA ITEMS 6. PRESENTATIONS A. None 7. PUBLIC HEARINGS A. None 8. OLD BUSINESS A. Construction Customer Attraction Assistance 9. NEW BUSINESS A. Election of Officers B. Advisory Committee Appointments 10. OTHER BUSINESS A. Staff Updates a. Xcel Energy Transformer b. Parking Wayfinding Directional Signs B. Commissioner Comments 11. ADJOURNMENT: 6:00 p.m. Those items on the EDA Agenda which are considered routine and non-controversial are included as part of the Consent Agenda. Unless the President or an EDA member specifically requests that an item be on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the EDA agenda under “Removed Consent Agenda Items” Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 Economic Development Authority Meeting Minutes December 10, 2018 1. CALL TO ORDER PRESIDENT CHROMY called the meeting to order at 4:00 p.m. Present were Chromy, Sheehan-Kerber, Boucher- Hoese, Braid and Briggs. Also present were Executive Director Boyles, Community Development Director McCabe and Planner Schwabe. 2. APPROVAL OF AGENDA MOTION BY BRIGGS, SECONDED BY BRAID, TO APPROVE THE AGENDA. Ayes by Chromy, Sheehan-Kerber, Boucher-Hoese, Braid and Briggs. The motion carried 5-0. 3. APPROVAL OF MEETING MINUTES A. November 13, 2018 MOTION BY BRIGGS, SECONDED BY BRAID TO APPROVE THE NOVEMBER 13, 2018 MEETING MINUTES. Ayes by Chromy, Braid and Briggs. The motion carried 3-0-2 with Sheehan-Kerber and Boucher-Hoese abstaining. 4. CONSENT AGENDA A. Development Update (11/30/2018) MCCABE provided an overview of the types and quantities of permits issued since the last update, as well as year to date and a comparison with the same period the previous year. Discussion ensued regarding commercial and industrial permits from prior to 2017. MCCABE noted that most of the commercial/industrial addition/alteration permits are related to ISD 719 projects. MOTION BY CHROMY, SECONDED BY BRIGGS TO APPROVE THE CONSENT AGENDA. Ayes by Chromy, Sheehan-Kerber, Boucher-Hoese, Braid and Briggs. The motion carried 5-0. 5. REMOVED CONSENT AGENDA ITEMS None 6. PRESENTATIONS None 7. PUBLIC HEARING No Public Hearings 8. OLD BUSINESS A. Construction Customer Attraction Assistance MCCABE reviewed the conversations to date regarding customer attraction efforts during construction activities in 2019. He proposed utilizing a calendar which could showcase events planned by the Chamber of Commerce, downtown businesses as well as the City in the downtown and South Lake Village area. He suggested that the city advisory groups may be interested in hosting specific events. SHEEHAN-KERBER questioned if the calendar would also be used for construction updates? CHROMY responded by explaining that the calendar would be more event focused. MCCABE shared that the BEC is considering hosting two or three construction update events in 2019. 2 BRAID questioned if a portion of the existing communications contract for the Duluth Avenue / Hwy 13 road project could be utilized for assistance with coordination and implementation of events/activities. BRIGGS stated that if the program was administered utilizing outside services, the group may need to co nsider what amount, if any, of monies the City or EDA would contribute to execute the activities/events. SHEEHAN-KERBER questioned the duration for the activities/events. BRAID suggested hosting events for the duration of the construction activities if possible. CHROMY shared that he would want whomever is administering the activities/events have a vested interest. BRIGGS summarized the objectives for the activities/events as: 1) Increased visits to the construction impact areas; and 2) Strategies to encourage sales for the most affected businesses. CHROMY suggested a subcommittee be formed including representatives from the Chamber of Commerce, Busi- ness Engagement Committee (BEC) and EDA as well as a communications facilitator to review, discuss and brainstorm a list of activities/events to learn more about what ideas would work downtown and try to get an item on the calendar for every week. MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER TO DIRECT STAFF PREPARE A REPORT TO THE CITY COUNCIL TO UTILIZE REMAINING WSB CONTRACT FUNDS FROM THE DULUTH AVENUE/CH 21 COM- MUNICATION BUDGET TO CONSTRUCTION CUSTOMER ATTRACTION ASSISTANCE. Ayes by Chromy, Sheehan-Kerber, Boucher-Hoese, Braid and Briggs. The motion carried 5-0. BRIGGS questioned if multiple businesses presented an activity/event, would the EDA consider a monetary match. BRAID suggested the EDA consider participating in marketing materials including, but not limited to print, social media, etc. MCCABE stated that staff believes there will be a need for one agency to organize and take the lead in coordinating the overall effort and that staff is not able to undertake this effort but could provide assistance. He shared that Technology Village utilized a firm for social media marketing, which was well received. MOTION BY CHROMY, SECONDED BY BRIGGS TO DIRECT STAFF TO ARRANGE A SUBCOMMITTEE MEETING TO REVIEW A LIST OF EVENTS WITH A COMMUNICATIONS FACILITATOR AND REPORT BACK TO THE EDA AT THE FIRST MEETING IN JANUARY. Ayes by Chromy, Sheehan-Kerber, Boucher-Hoese, Braid and Briggs. The motion carried 5-0. B. Downtown Parking Directional Signs MCCABE provided an update on directional sign alternatives following our November 12th EDA meeting. He shared information gathered regarding illuminated signs and traditional directional signs as well as proposed lo- cations. MOTION BY BRIGGS, SECONDED BY BOUCHER HOESE TO APPROVE A RESOLUTION FOR THE ALLOCATION OF UP TO $750 FOR DOWNTOWN PARKING DIRECTIONAL SIGNAGE. Ayes by Chromy, Sheehan-Kerber, Bou- cher-Hoese, Braid and Briggs. The motion carried 5-0. 3 C. Economic Development Website Update SCHWABE reviewed the draft Economic Development website with the EDA. Discussion ensued regarding con- tent and potential future enhancements, including but not limited to: interactive maps and video footage. The members expressed that the site felt very clean and will be a great compliment to the existing city website. SCHWABE stated that staff anticipates the site to go live after the 1st of the year. 9. NEW BUSINESS None 10. OTHER BUSINESS A. Staff Updates i. MCCABE shared that the offers made by staff for two residential properties on Colorado Street, pending approval by the EDA; however, the offers were not accepted. ii. MCCABE stated that a developer has submitted an initial concept plan for a downtown redevelopment project. The discussions are preliminary and additional conversations will be necessary. iii. MCCABE explained that Staff is exploring opportunities for a trail head location near downtown. B. Commissioner Comments The EDA discussed the possibility of engaging a third party to solicit target property acquisitions. Conversation ensued. MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER TO DIRECT STAFF TO RESEARCH OPPORTUNITIES FOR A THIRD-PARTY REPRESENTATIVE TO ASSIST WITH FUTURE PROPERTY ACQUISITION(S). Ayes by Chromy, Sheehan-Kerber, Boucher-Hoese, Braid and Briggs. The motion carried 5-0. SHEEHAN-KERBER mentioned that the Citizen’s Engagement Committee (CEC) would like to attend an upcoming EDA meeting. MCCABE stated that he would reach out to Lori Olson, Staff Liaison to the CEC and request an agenda be developed for that meeting. CHROMY requested staff reach out to the BEC and determine when that group would like to meet in 2019. 11. ADJOURNMENT MOTION BY BRIGGS, SECONDED BY BOUCHER-HOESE TO ADJOURN THE MEETING. With all in favor, the meeting adjourned at 5:33 p.m. Ayes by Chromy, Sheehan-Kerber, Boucher-Hoese, Braid and Briggs. The motion carried 5-0. ___________________________ Frank Boyles, Executive Director 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: January 14, 2019 AGENDA #: 4A PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: DEVELOPMENT UPDATE DISCUSSION: Introduction The purpose of this consent agenda item is to review the residential and com- mercial development update as of December 31, 2018. History EDA Commissioners requested an update of residential and commercial activity at each meeting. Conclusion The attached memorandum provides a summary of residential and commercial development in the City of Prior Lake. ALTERNATIVES: RECOMMENDED MOTION ATTACHMENT: 1. Motion and a second, under the consent agenda, to accept the development update. 2. Remove this item from the consent agenda for additional discussion. Alternative No. 1. 1. Development Update Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com Memo Date: January 7, 2019 To: City of Prior Lake Economic Development Authority From: Casey McCabe, Community Development Director Subject: Residential & Commercial Activity Update Below is an update of residential and commercial development in the City of Prior Lake as of Dec. 31, 2018. Number of Permits Declared Value Number of Permits Declared Value Number of Permits % Increase / (% Decrease) Declared Value % Increase / (% Decrease) Single Family Dwellings 114 $40,189,354.00 80 $26,138,000.00 42.50 53.76 Townhouses (# units)84 $14,416,074.00 20 $3,640,000.00 320.00 296.05 Multiple Units 0 $0.00 5 (218 units)$34,716,000.00 (100.00)### New Commercial Industrial & Commercial 5 $5,317,652.00 11 $13,433,500.00 (54.55)(60.41) Residential 873 $6,972,376.00 845 $5,504,800.00 3.31 26.66 Industrial & Commercial 31 $8,322,030.00 25 $1,569,400.00 24.00 430.27 ⧫Mechanical 682 $0.00 639 $0.00 6.73 n/a ⧫⧫Mechanical (SF & TH)792 $0.00 400 $0.00 98.00 n/a TOTALS 2581 $75,217,486.00 1920 $85,001,700.00 34.43 (11.51) t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. Increase / (Decrease)2018 Year to Date 2017 Year to Date New Residential Additions and Alterations tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences They are flat-rate permit fees 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: January 14, 2019 AGENDA #: 4B PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: EDA REVENUE & EXPENDITURE REPORT DISCUSSION: Introduction The purpose of this consent agenda item is to review the EDA Revenue & Expendi- ture Report through December 31, 2018. History EDA Commissioners requested financial reports be provided on a quarterly basis. Current Circumstances Revenues have increased significantly since the third quarter report as the second half tax levy has been received by the City. Expenditures to date primarily relate to staff wages and benefits as anticipated and budgeted. Additional expenditures were provided from the Professional Services account as part of the Business Subsidy Agreement with PLate on Main. Additional expenditures in the approximate amount of $3,000 will be made from the 2018 EDA Special Revenue Fund for Technology Village related costs for marketing and pro- motion of the business accelerator program as well as the Fast -Track Business Challenge in 2019. Conclusion EDA members receive quarterly financial reports of revenues and expenditures. ISSUES: This document provides a summary of activities associated with costs as budgeted by the EDA. FINANCIAL IMPACT: None. ALTERNATIVES: 1. Motion and a second, under the Consent Agenda, to accept the EDA Revenue & Expenditure Report through December 31, 2018. 2. Remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: Alternative #1 ATTACHMENTS: 1. EDA Revenue & Expenditure Report REVENUE AND EXPENDITURE REPORT FOR CITY OF PRIOR LAKE 1/2Page : 01/03/2019 04:25 PM User: cmccabe DB: Prior Lake PERIOD ENDING 12/31/2018 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 12/31/2018 YTD BALANCE 12/31/2018 2018 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 240 - EDA SPECIAL REVENUE FUND Revenues Dept 00000.00 - GENERAL 99.05 1,329.51 61,646.23 138,670.49 140,000.00 Current Property Taxes - General Purpos240-00000.00-31010.00 100.00 (469.88)469.88 469.88 0.00 Market Value Credit Aid240-00000.00-33423.00 0.00 0.00 0.00 0.00 0.00 Administrative Charges240-00000.00-34111.00 281.39 (4,897.63)0.00 7,597.63 2,700.00 Interest Earnings240-00000.00-36210.00 100.00 3,846.97 0.00 (3,846.97)0.00 Unrealized Inv.Gain(Loss)240-00000.00-36225.00 100.00 0.00 0.00 300,000.00 300,000.00 Transfer from Other Funds240-00000.00-39203.00 100.04 (191.03)62,116.11 442,891.03 442,700.00 Total Dept 00000.00 - GENERAL Dept 46500.00 - ECONOMIC DEVELOPMENT 0.00 0.00 0.00 0.00 0.00 County-City Aids/Grants - Operating EDA240-46500.00-33610.14 0.00 0.00 0.00 0.00 0.00 Prof Service Fee Deposit - EDA240-46500.00-36220.14 0.00 0.00 0.00 0.00 0.00 Total Dept 46500.00 - ECONOMIC DEVELOPMENT Dept 46503.00 - TECH VILLAGE INCUBATOR 101.12 (87.53)585.42 7,907.53 7,820.00 Facility Rental - EDA240-46503.00-34760.02 101.12 (87.53)585.42 7,907.53 7,820.00 Total Dept 46503.00 - TECH VILLAGE INCUBATOR 100.06 (278.56)62,701.53 450,798.56 450,520.00 TOTAL REVENUES Expenditures Dept 46500.00 - ECONOMIC DEVELOPMENT 100.77 (705.13)7,219.08 92,092.13 91,387.00 Wages - Full Time240-46500.00-51100.01 88.33 350.00 150.00 2,650.00 3,000.00 Wages - Commissioners240-46500.00-51100.05 0.00 0.00 0.00 0.00 0.00 Overtime - Full Time240-46500.00-51110.01 0.00 0.00 0.00 0.00 0.00 Sick Leave - Buy Down240-46500.00-51208.01 0.00 0.00 0.00 0.00 0.00 Accrued Comp Time240-46500.00-51301.00 100.76 (3.46)36.10 460.46 457.00 Compensated Absences240-46500.00-51400.00 99.77 13.68 452.82 5,838.32 5,852.00 Social Security Contributions240-46500.00-51450.00 99.74 3.54 105.90 1,365.46 1,369.00 Medicare Contributions240-46500.00-51451.00 99.90 6.98 541.44 6,907.02 6,914.00 PERA Contributions240-46500.00-51460.00 101.35 (97.59)596.24 7,305.59 7,208.00 Health Insurance240-46500.00-51470.00 76.56 56.25 20.00 183.75 240.00 Retiree HCSP Contributions240-46500.00-51472.00 50.00 270.00 22.50 270.00 540.00 Dental Insurance240-46500.00-51473.00 115.16 (8.79)5.72 66.79 58.00 Life Insurance240-46500.00-51474.00 78.50 92.00 0.00 336.00 428.00 Workers Compensation Insurance240-46500.00-51477.00 0.00 250.00 0.00 0.00 250.00 Office Supplies240-46500.00-52010.00 80.85 478.75 0.00 2,021.25 2,500.00 Legal Services240-46500.00-53020.00 72.23 6,338.70 0.00 16,485.30 22,824.00 Professional Services - General240-46500.00-53100.80 82.54 43.64 0.00 206.36 250.00 Telecommunications240-46500.00-53210.00 0.00 500.00 0.00 0.00 500.00 Training and Employee Development240-46500.00-53310.10 0.00 250.00 0.00 0.00 250.00 Required Notice Publication240-46500.00-53510.00 39.33 455.00 0.00 295.00 750.00 Memberships and Subscriptions240-46500.00-54310.00 8.58 914.19 0.00 85.81 1,000.00 Miscellaneous Expense240-46500.00-54320.00 100.00 (32,930.54)0.00 32,930.54 0.00 Projects - Professional Services240-46500.00-55050.00 116.27 (23,722.78)9,149.80 169,499.78 145,777.00 Total Dept 46500.00 - ECONOMIC DEVELOPMENT REVENUE AND EXPENDITURE REPORT FOR CITY OF PRIOR LAKE 2/2Page : 01/03/2019 04:25 PM User: cmccabe DB: Prior Lake PERIOD ENDING 12/31/2018 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 12/31/2018 YTD BALANCE 12/31/2018 2018 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 240 - EDA SPECIAL REVENUE FUND Expenditures Dept 46503.00 - TECH VILLAGE INCUBATOR 13.59 216.02 0.00 33.98 250.00 Office Supplies240-46503.00-52010.00 0.00 500.00 0.00 0.00 500.00 Small Equipment - General240-46503.00-52400.10 0.00 500.00 0.00 0.00 500.00 Legal Services240-46503.00-53020.00 0.00 0.00 0.00 0.00 0.00 Professional Services - Software Design240-46503.00-53100.60 42.81 1,143.82 0.00 856.18 2,000.00 Telecommunications240-46503.00-53210.00 0.00 0.00 0.00 0.00 0.00 Rent Subsidies240-46503.00-54095.00 0.00 1,820.00 0.00 0.00 1,820.00 Business Assistance240-46503.00-54100.00 6.35 936.48 0.00 63.52 1,000.00 Memberships and Subscriptions240-46503.00-54310.00 15.38 423.11 0.00 76.89 500.00 Miscellaneous Expense240-46503.00-54320.00 0.00 0.00 0.00 0.00 0.00 Building & Building Improvements240-46503.00-55520.00 0.00 0.00 0.00 0.00 0.00 Furniture and Office Equipment240-46503.00-55560.00 0.00 1,250.00 0.00 0.00 1,250.00 Machinery and Equipment240-46503.00-55570.00 13.18 6,789.43 0.00 1,030.57 7,820.00 Total Dept 46503.00 - TECH VILLAGE INCUBATOR 111.02 (16,933.35)9,149.80 170,530.35 153,597.00 TOTAL EXPENDITURES 94.39 16,654.79 53,551.73 280,268.21 296,923.00 NET OF REVENUES & EXPENDITURES 111.02 (16,933.35)9,149.80 170,530.35 153,597.00 TOTAL EXPENDITURES 100.06 (278.56)62,701.53 450,798.56 450,520.00 TOTAL REVENUES Fund 240 - EDA SPECIAL REVENUE FUND: 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: January 14, 2019 AGENDA #: 4C PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: FIRST STOP SHOP 2018 PROJECT INQUIRIES DISCUSSION: Introduction The purpose of this agenda item is to provide the EDA with an update of lead responses submitted by the Scott County First Stop Shop (FSS) in 2018. History The FSS is an economic development resource housed within the Scott County CDA which was created as an effort of SCALE to assist the cities and townships of Scott County. Creation of the FSS was aimed at improving the ability of all Scott County communities to quickly respond to business requests. Current Circumstances In 2018, FSS received 231 new business leads. The types of new business leads vary throughout the year; generally, FSS will receive a request for a certain build- ing size or lot area for a specified use. Other requests are specific for a food- grade building or minimum clear ceiling heights needed. If the City of Prior Lake has property or building to accommodate the use or a desire for the proposed use in the community, FSS will respond on the city’s behalf. FSS responded to 17 leads in 2018 for the City of Prior Lake; some of the leads received information on multiple properties within the city. City Leads Properties Marketed Belle Plaine 22 9 Elko New Market 8 4 Jordan 35 7 New Prague 18 4 Prior Lake 17 13 Savage 71 16 Shakopee 142 36 Total 313 89 Conclusion FSS will continue responding to business leads for all communities in Scott County in 2019. Other services offered by FSS include: comprehensive data collection and management, site selection assistance, customer service education and train- ing, process improvement, research and marketing assistance, assistance with funding identification, and connections to an extensive network of resources. 2 FINANCIAL IMPACT: None ALTERNATIVES: 1. Motion and second, as part of the consent agenda, to accept the First Stop Shop 2018 Business Leads Report. 2. Motion and second to remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: Alternative No. 1 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: January 14, 2019 AGENDA #: 4D PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: CONSIDER APPROVAL OF THE 2019 OFFICIAL EDA MEETING CALENDAR DISCUSSION: ISSUES: Introduction The purpose of this agenda item is to publish the official calendar setting the dates for the 2019 EDA meetings. Current Circumstances Annually the city council approves an official meeting calendar for planning pur- poses for the council, staff and public; staff felt it would be beneficial for transpar- ency purposes for the EDA to do the same. Attached is the 2019 EDA calendar prepared by staff. The EDA has a meeting on the second Monday of each month, except for November 11th (Veterans Day), which moved the meeting to Tuesday, November 12th. The EDA calendar identifies dates for joint meetings with other city committees and regional organizations identified by the EDA. Staff has proposed two joint meetings with the BEC; in February during the regular EDA meeting time and in October dur- ing the regular BEC meeting time. It would be helpful if the EDA would check the meeting schedule against each of your business and personal calendars and propose changes if desired. The annual calendar entails numerous benefits. To begin with it brings us into com- pliance with Article 4, Section 4.1 of the bylaws which state,” The EDA shall estab- lish a regular meeting schedule.” The schedule allows members of the EDA, the general public, customers and po- tential customers to know when the EDA meets and set their schedules accordingly. If meetings are added, deleted or modified the EDA can adjust the calendar without restrictions other than those set forth in the open meeting law. As proposed the calendar reflects numerous joint meetings with other committees; the EDA should confirm that these meetings are desirable. The calendar does not, yet, show a joint meeting date with the city council. Is one necessary or is it satisfactory to have our annual all committee meeting on the city council’s second meeting date in November? No provision has been made in the 2 schedule for an annual city-wide tour; would the EDA like to host one for all commit- tees and the city council? FINANCIAL IMPACT: The costs of EDA meetings both for council and staff are contemplated in the 2019 budgets. ALTERNATIVES: 1. Motion and second, as part of the consent agenda, to accept the 2019 Official EDA Calendar as proposed. 2. Motion and second to remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: Alternative #1 ATTACHMENTS: 1. 2019 EDA Meeting Calendar 2019 JANUARY FEBRUARY MARCH APRIL s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 s m t w t f s 1 2 3 4 5 6 7 8 11 12 13 14 15 1 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 MAY JUNE JULY AUGUST s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SEPTEMBER OCTOBER NOVEMBER DECEMBER s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 s m t w t f s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 CITY OF PRIOR LAKE EDA OFFICIAL CALENDAR 4646 Dakota Street SE, Prior Lake, MN 55372 Phone: 952.447.9800 www.cityofpriorlake.com Regular EDA Meeting Dates Joint Meeting Dates (subject to change) (the EDA meets in the Parkview February 11th – Business Engagement Committee Conference Room at 4:30 p.m.) March 13th – Citizen Engagement Committee June 10th – Planning Commission August 12th – Technology Village Board of Directors October 24th – @ Business Engagement Committee November 12th – Scott County CDA First Stop Shop November 18th – City Council / All City Advisory Committee Meeting TBD – City Council Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: January 14, 2019 AGENDA #: 8A PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: Construction Customer Attraction Assistance DISCUSSION: Introduction The purpose of this agenda item is to request EDA approval to solicit a proposal(s) for a public relations/marketing firm to assist city staff and local community groups to plan for and implement events which promote customer traffic in commercial areas affected by the 2019 road reconstruction projects. History The EDA has previously discussed opportunities to assist with customer attraction efforts in the downtown and South Lake Village area during 2019 construction activities. Road improvement projects will occur on Duluth, TH13 and County Road 21 in 2019. These roads are essential to our transportation future and community development but most certainly will cause short term access issues for area businesses. During their December 2018 meeting, the EDA approved a motion to direct staff to prepare a report to the City Council to utilize remaining WSB contract funds from the Duluth Avenue/CH 21 communication budget for construction customer attraction assistance. The EDA also approved a motion directing staff to arrange a subcommittee meeting to review a list of community/downtown events with a communications facilitator and report back to the EDA at their January meeting. Subsequently, the Executive Director proposed that the city council consider initiating an action plan which is more extensive than the EDA originally contemplated. The city council noted that all expenditures associated with this proposal would be drawn from the EDA Budget and therefore the ultimate decision of whether to complete the work should be up to the EDA. For that reason, this item has been placed on the EDA’s agenda without any action by the city council. Current Circumstances The City Council has already approved a contract to facilitate clear and ongoing communication with area businesses affected by the Duluth and TH13 improvement projects slated for June 2019. This effort has already paid off by facilitating expeditious road right of way acquisition by approaching each property owner personally to explain the advantages and impacts of the upcoming project. The city has not fully expended contract funds for communication of the Duluth/13 project; however, that funding source is tied to construction costs for that project and cannot be utilized for customer attraction efforts in the downtown area. Further, the scope of the work as promotion/marketing of community events may be better suited to a communications/marketing firm, rather than an engineering consulting firm who has more experience with construction related communication. What is missing to date is the coordination of a series of community events sponsored by the city, chamber, downtown businesses, business engagement committee, area vendors, etc., which will encourage consumers to continue to come downtown and to South Lake Village to shop despite the construction activities. Each event requires planning, volunteers, management, collaboration and oversight to achieve the objective of attracting shoppers to the downtown and South Lake Village regardless of the improvement work. The city has insufficient staff either in Community Development or Recreation Departments to coordinate and promote these events. On January 4th, EDA commissioners Chromy and Boucher-Hoese met with three chamber of commerce representatives, city staff and Rebecca Rausch with Neon Lizard Creative to review planned activities and discuss additional events to attract customers to the downtown and South Lake Village areas in 2019. There is another meeting with this subcommittee on January 18th. The purpose of the next meeting is to continue the discussion and identify a scope of marketing services that are desired so Neon Lizard Creative or another outside vendor can submit a formal proposal for services. Once a proposal is received, it would be submitted to the EDA for consideration. ISSUES: The city and county have accomplished a great deal to date as the Duluth/13 and 13/21 projects are moving forward in 2019. For these projects to be successful for existing businesses, customers attraction efforts will be needed in these areas. FINANCIAL IMPACT: There will be a cost to hire an outside vendor to assist with promotion of these two important commercial areas in 2019. In addition, some of the proposed customer attraction efforts will require financial support. Although a formal proposal has not been received for these services, it may be helpful if the EDA provided some guidance to staff related to the amount of funding they anticipate providing so staff can ensure the scope of services is not too large. Funding for this purpose would be drawn from the EDA Budget. ALTERNATIVES: 1. Motion and second directing staff to work with one or more public relations/marketing firms to prepare a proposal related to assistance in the implementation of an “Encourage Local Shopping Project” for consideration by the Prior Lake EDA. 2. Motion and second to continue discussion at a future meeting. RECOMMENDED MOTION: Alternative #1 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: January 14, 2019 AGENDA #: 9A PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: ELECTION OF OFFICERS DISCUSSION: Introduction Article 5.1 of the EDA Bylaws state that the officers of the EDA shall be elected at the first meeting of the year. Officers include President, Vice-President, Treasurer, Secretary, and Assistant Treasurer. The EDA’s first meeting of the year is on January 14, 2019. History The 2018 elected EDA officers are: (1) Dave Chromy as President; (2) Annie Sheehan-Kerber as Vice-President; (3) Cathy Erickson as Treasurer; (4) Frank Boyles as Secretary; and (5) Casey McCabe as Assistant Treasurer. Current Circumstances All EDA Commissioners are eligible to become officers for 2019 and the officers elected in 2018 are eligible for reappointment. The EDA Bylaws provide that the city’s Finance Director be designated as the Treasurer, and the bylaws further allow non-commissioners to hold the officer po- sitions of Secretary and Assistant Treasurer. In previous years, the City Manager / EDA Executive Director has been elected Secretary and the Community Devel- opment Director has been elected Assistant Treasurer. On February 7, 2019, Michael Plante will become the Prior Lake City Manager. It is contemplated that just as in previous years that he will automatically assume the roles of Executive Director and Secretary of the EDA. Conclusion The 2019 EDA officers of President, Vice-President, Treasurer, Secretary and As- sistant Treasurer should be elected by the EDA Commissioners on January 14th. FINANCIAL IMPACT: None ALTERNATIVES: 1. Motion(s) and second(s) to elect EDA officers for 2019. 2. Table the election. RECOMMENDED MOTION: 1. Alternative No. 1. 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: January 14, 2019 AGENDA #: 9B PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: ADVISORY COMMITTEE APPOINTMENTS DISCUSSION: Introduction The purpose of this agenda item is to: 1) appoint an EDA member to serve on the Technology Village Board of Directors for 2019; and 2) appoint an EDA liaison the Business Engagement Committee (BEC) for 2019. History In 2018, the EDA appointments were Zach Braid to the Technology Village Board of Directors and Kirt Briggs as the EDA liaison to the BEC. Current Circumstances The duties and responsibilities of the Technology Village Board of Directors in- clude: ➢ Plan and formulate policy to guide the programming and direction of the Tech- nology Village program. ➢ Assist in screening prospective incubator clients. ➢ Ensure the overall financial viability of the program. ➢ Serve as a liaison between city government and the community. ➢ In conjunction with EDA members or city staff, introduce potential or new busi- ness representatives to others in the commercial community. The duties and responsibilities of the BEC include: ➢ Serve as a liaison between city government and the community through inter- action with business leaders and community residents. ➢ As requested, review and comment on economic development and redevel- opment policies to the EDA or city staff. ➢ Make recommendations to the EDA or city staff regarding economic develop- ment issues, strategy development and implementation and other initiatives that can be undertaken by the EDA to expand and strengthen business reten- tion & expansion. ➢ In conjunction with the EDA members or staff, introduce potential or new busi- ness representatives to others in the community. Conclusion All EDA Commissioners are eligible for appointment to the Technology Village Board of Directors and the BEC. These EDA subcommittee positions are ap- pointed annually. 2 EDA appointees should be available to attend the subcommittee meetings on a regular basis. The Technology Village Board of Directors meet on the first Tues- day of each month at 7:30 AM and they periodically have a work session on the third Tuesday of each month at 7:30 AM. The BEC meets the fourth Thursday of each month at 7:30 AM. FINANCIAL IMPACT: None ALTERNATIVES: 1. Motion and second to appoint a member of the EDA to serve on the Technol- ogy Village Board of Directors for 2019. 2. Motion and second to appoint a member of the EDA to serve as the EDA liai- son to the Business Engagement Committee for 2019. 3. Table the appointments. RECOMMENDED MOTION: 1. Alternatives #1 and #2.