HomeMy WebLinkAbout8D Rolling Oaks Circle Final Payment Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 22, 2018
AGENDA #: 8D
PREPARED BY: NICK MONSERUD, ASSISTANT CITY ENGINEER
PRESENTED BY: NICK MONSERUD
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FULL AND FI-
NAL PAYMENT TO HESELTON CONSTRUCTION, LLC. FOR THE ROLLING
OAKS CIRCLE RECONSTRUCTION PROJECT (CITY PROJECT #TRN13-
000006)
GOAL AREA AND
OBJECTIVE:
Transportation & Mobility
1. Maintain quality local street system based on a financially stable plan that
meets Overall Condition targets.
2. Promote neighborhood connectivity and safety through development and
street reconstruction projects.
DISCUSSION: Introduction
The purpose of this item is to authorize full and final payment for the Rolling
Oaks Circle Reconstruction Project. This project included storm sewer, storm
water quality, sanitary sewer, watermain and street reconstruction.
Since the total contract amount is above the engineer’s estimate, this item was
not placed on the consent agenda pursuant to previous council direction.
History
On September 5, 2017, the City Council awarded a construction contract to Hes-
elton Construction (Heselton) for the Rolling Oaks Circle Road Reconstruction
Project, City Project #TRN13-000006. All work under the contract has been com-
pleted in accordance with the contract. All punch list items have been completed
and any additional repairs will be covered under the project warranty.
Current Circumstances
The final payment amount is $70,963.58. With this payment, the total final con-
tract amount paid to Heselton will be $743,783.81. This amount is $46,619.49
over the original contract amount of $697,164.32 which is 6.7% over the project
budget.
Conclusion
Heselton delivered a quality project and has addressed the outstanding work
items. It is appropriate to provide full and final payment at this time.
ISSUES: The final project support costs computations have not yet been completed. How-
ever, it is estimated that there is approximately $4,800 remaining, which should
be sufficient to cover staff time for project as-built and close out.
FINANCIAL
IMPACT:
Funding for the final payment is available in the Construction Fund for this project.
The final project costs are as follows:
2
Construction Contract $743,783.81
Engineering, Legal, Admin $261,259.69
Project Cost $1,005,043.50
The original budget for this project was $956,129.
Funding of this project is proposed on the table below:
FUND AMOUNT
Special Assessment $261,500.00
Street Oversize Fund $67,200.00
Water Quality Fund $167,835.50
Trunk Fund $200,000.00
Developer Contribution $123,200.00
Developer Paid Deferred Assessments $185,308.00
Total Project Cost $1,005,043.50
The final work requires the transfer of dollars from the Water Quality Fund into
the Construction Fund.
The transfer from the Water Quality Fund to the Construction Fund is
$55,835.50.
ALTERNATIVES: 1. Motion and second to approve a resolution authorizing full and final payment
to Heselton Construction for the Rolling Oaks Circle Reconstruction Project,
Project #TRN13-000006 as part of the consent agenda.
2. Motion and second to defer or deny this agenda item.
RECOMMENDED
MOTION:
Motion and second to approve alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 19-___
A RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO HESELTON CONSTRUCTION, LLC
FOR THE ROLLING OAKS CIRCLE RECONSTRUCTION PROJECT (CITY PROJECT #TRN13-000006)
Motion By: Second By:
WHEREAS, On September 5, 2017, the City Council adopted Resolution 17-134 which authorized the
City to accept bids and award the City’s standardized construction contract for the Rolling
Oaks Circle Reconstruction project.
WHEREAS, The Contract outlined the improvements Heselton Construction, LLC was responsible for
installing; and
WHEREAS, These improvements and all other Contract responsibilities are now complete to the
satisfaction of the City; and,
WHEREAS, The Assistant City Engineer has reviewed the improvements and has written the
acceptance letter for this project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for Rolling Oaks Circle.
3. Final payment will be made to Heselton Construction, LLC in the amount of $70,963.58.
4. The City Council hereby authorizes the following transfers for the project:
a. Transfer of $55,835.50 from the Water Quality Fund #602-00000.00-39203.00 to the
Construction Fund #501-80000.00-59203.00-TRN13-000006. The transfer is to be made as of
12/31/2018.
PASSED AND ADOPTED THIS 22TH DAY OF JANUARY 2019.
VOTE Briggs Thompson Braid Burkart Erickson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager